Agenda Overview of RCC Consultants, Inc. Description of Task 1 - - PowerPoint PPT Presentation

TOWNSHIP OF SOUTH ORANGE VILLAGE RADIO SYSTEMS

REPORT AND RECOMMENDATIONS – PHASE 1

Agenda

• Overview of RCC Consultants, Inc.
• Description of Task 1
• Report of Findings
• Recommendations
• Q & A

Overview of RCC Consultants, Inc. Overview of RCC Consultants, Inc. Who we and What do We Do Who we and What do We Do

Business Organization Business Organization

• Leading Telecommunications, Wireless, and

Information Technology Consulting and Engineering Firm Rated in top 25 US Consultants – Privately Held Company Founded in 1983 – Headquartered in Woodbridge, NJ

• Leading Telecommunications, Wireless, and

Information Technology Consulting and Engineering Firm Rated in top 25 US Consultants – Privately Held Company Founded in 1983 – Headquartered in Woodbridge, NJ

Success Factors

• Customer Focus; Strong Relationships
• Technology Understanding and Experience
• Disciplined Approach

– Innovation; Forward Looking – Cost/Productivity Improvements

Success Factors

• Customer Focus; Strong Relationships
• Technology Understanding and Experience
• Disciplined Approach

– Innovation; Forward Looking – Cost/Productivity Improvements

Our Mission Our Mission

The mission of RCC is to provide solutions that allow our clients to meet their objectives through the application

• f communications and information

technologies. The mission of RCC is to provide solutions that allow our clients to meet their objectives through the application

• f communications and information

technologies.

Our Values Our Values

• Client Centered
• Doing it Right the First Time
• Honesty and Fairness
• Teamwork
• Lifelong Learning
• Profitability
• Quality of Life
• Client Centered
• Doing it Right the First Time
• Honesty and Fairness
• Teamwork
• Lifelong Learning
• Profitability
• Quality of Life

Project Approach

• Reviewed FCC Licenses
• Interviewed User Agencies
• Examined Infrastructure Equipment
• Interviewed Interop Partners (SHU,

REMCS)

• Spoke to Maintenance Vendors

Task 1

• Determine Operational, Technical, Issues and

Obstacles for Police, Fire, Rescue, DPW and Parking

• Assess Continued Viability of Communications

Systems including:

– Condition and maintainability – Compliance with National Public Safety Standards

• Project Village’s Future Communications Needs
• Report to the Board those actions which could

transition to a state-of-the-art system(s)

Task 1 – Solutions Considered

• Patching up existing systems repairing defects
• Upgrading existing VHF Systems to improve

performance and meet standards

• Replacing existing systems with new type of

system (i.e., APCO P25, DMR, or other)

• Moving to NJICS state-of-the-art P25 Phase 2

communications system

Report of Findings Task 1 - Police

• Equipment Infrastructure – functional

– Radios

• Stations, Satellite Receivers, Voting Selector almost 20 yrs.
• ld,
• no longer manufactured,
• manufacturer support is “best effort”,
• End Of Life (EOL) = 2016

– Console

• Old Technology “Button and LED” introduced in the 1980’s
• Cannot be upgraded to new IP interface technologies

Report of Findings Task 1 - Police

• Equipment Infrastructure – functional

– Facilities

• Marginal space for equipment in PD HQ,
• Satellite Receivers and Crest Dr. Ok,
• All sites need extensive grounding and lightning

corrections/additions.

– Repeater radio coverage

• Less than Public Safety Standard
• Especially difficult in building.
• Audio Quality is marginal,

Report of Findings Task 1 - Police

• Subscriber Equipment – functional

– Mobile Radios – a mix of almost 20 yrs. old, no longer manufactured,

• newest units XTL model,
• functional with no major complaints.

– Portable Radios – a mix of various generations of radios many no longer manufactured

• Most units still serviceable with spare parts becoming an

issue.

• The XTS model radios are the newest units and are still

manufactured.

Report of Findings Task 1 - Police

Report of Findings Task 1 - Fire

• Equipment Infrastructure – functional

– Radios

• Repeater Stations, Satellite Receivers, Voting Selector

almost 20 yrs. old, no longer manufactured,

• manufacturer support is “best effort”,
• EOL = 2016

– Console

• Old technology “Button and LED”
• Introduced in the 1980’s,
• cannot be upgraded to new IP interface technologies

Report of Findings Task 1 - Fire

• Equipment Infrastructure – functional

– Facilities –

• marginally sufficient space for required equipment in FD HQ,
• Satellite Receivers and Crest Dr. Ok,
• all sites need extensive grounding and lightning protection

corrections/additions.

– Radio Coverage

• Reported as sufficient for Department needs at this time
• Department reportedly has developed operational “work-

arounds” in poor coverage areas.

Report of Findings Task 1 - Fire

• Subscriber Equipment – functional

– Mobile Radios –

• a mix of almost 20 yrs. old, no longer manufactured, with a

few newer units (XTL model),

• functional with no major complaints.

– Portable Radios –

• Mix of various generations of radios some many no longer

manufactured but still serviceable with spare parts becoming an issue.

• XTS model radios are the newest units and are still

manufactured.

• Fire Ground portable radio coverage is reported as sufficient

for the needs of the Department.

Report of Findings Task 1 - Fire

Figure 1 So Orange Fire Department Radio System

Report of Findings Task 1 – Rescue Squad

• Equipment Infrastructure – functional

– Radio Station,

• Almost 20 yrs. old, no longer manufactured
• Manufacturer support is “best effort”,
• EOL = 2016

– Dispatch currently by Union Cnty

• Reported as marginal quality and intermittent problems,
• Telephone Tie line issues
• Squad perceives lack of priority

Report of Findings Task 1 – Rescue Squad

• Equipment Infrastructure – functional

– Facilities

• Antenna System needs to be replaced ( faulty antenna

found.)

• Crest Dr. needs grounding and lightning corrections/

additions.

Report of Findings Task 1 – Rescue Squad

• Subscriber Equipment – mostly functional

– Mobile Radios – a mix of units,

• Some no longer manufactured,
• functional with no major complaints.

– Portable Radios –

• a mix of radios.
• Units carry multiple radios to talk on VHF and UHF bands.

– Alert Monitor Receivers

• need reprogramming and/or replacement
• non functional through much of Village

Report of Findings Task 1 – Rescue Squad

Task 1 – Conclusions

• Moving PD and Rescue to NJICS System

– Provides multi-jurisdictional coverage, and infrastructure reliability – No infrastructure cost or on-going maintenance – Permits phase-out of existing equipment – Interoperability with NJTransit Police, Newark FD, NJ State Police, Essex Cnty Sheriff, Belleville, and others

Task 1 – Conclusions

• Moving PD and Rescue to NJICS System

– Offers state-of-the-art options

• GPS location
• Unit ID and Emergency Alarms – Man-Down Alarms
• In-system Messaging
• Encryption
• Inability for inexpensive scanners to listen

– Lowest cost alternative to new replacement system or upgrading existing system to Public Safety Standards.

• Leave Fire Department with current system as

they do not wish to move

Recommendations Task 1 - Police

• Move PD to NJICS 700 MHz P25 Ph2 System

– Reconfigure Console to accept new additional control station radios – Purchase new single band (NJICS) mobile radios – Purchase new Dual Band (NJICS/VHF) portable radios for interoperation with Fire and others

• Maintain VHF licenses and capabilities at

Dispatch.

• Create MOU with Seton Hall to use their system

in Dispatch to allow cross patching with So Orange PD/FD/Rescue

• Fire Department has stated that they are comfortable

with the VHF radio system that they are using currently. No recommendation for change is being made.

• Purchase two (2) NJICS Control Stations for FD HQ with

appropriate antennas and feedline for PD and Rescue Squad communications. If not possible, determine best interconnection with PD HQ stations.

• Budget for replacement of the FD system in 5 – 10

years.

Recommendations Task 1 – Fire

• Replace dispatch at Union Cnty with REMCS

dispatch.

• Lease Verizon Radio Tie Line (RTL) from

REMCS (Martland Hosp.) to Crest Drive radio base station for paging out the Squad.

• Upgrade, reprogram or replace the existing

Minitor 4 and 5 alert monitor receivers.

• Purchase eight (8) NJICS dual band

(NJICS/VHF) portable radios for communications. Recommendations Task 1 – Rescue Squad

• Purchase two NJICS Control Stations for

Rescue Squad and REMCS for communications to units in the field. Recommendations Task 1 – Rescue Squad

Recommendations Task 1 - Overall

• Conduct field strength tests to verify the quality
• f the New Jersey Interoperability

Communications System (NJICS) in the Village.

– If findings verify field trials with units submit registration with NJICS

• Finalize Contract to move Dispatch to REMCS
• Replace Rescue Squad Antenna at Crest Drive
• Determine equipment requirements to move

Rescue dispatch to REMCS.

Recommendations Task 1 – Next Steps

• Conduct NJICS field strength measurements
• Confirm new Police Console specifications for

manufacturer

• Submit request to join NJICS

– Verify equipment quantities – Verify Trunked Talk-group quantities

• Negotiate with Seton Hall to access their system
• Determine requirements to interface with

REMCS and sign agreement

Recommendations Task 1 – DPW & Parking

• DPW should receive the most current of

the mobile and portable radios in PD inventory for their use after cut over.

– Units will need to be reprogrammed to delete non-South Orange frequencies

• Parking Authority should be assigned the

replaced PD units not used by DPW.

– Units will need to be reprogrammed to delete non-South Orange frequencies

Task 1 Budgetary Cost Estimates

• NJICS MOTOROLA PROCUREMENT PROPOSAL NJ State Contract

– License Keys for NJICS System 1 ea $2,000.00 – Police Dept. APX 6500 Mobiles 22 $86,366.50 – Police Dept. APX 6500 Mobiles With Siren and Light Integrated Hand Held control head 4 $20,257.00 Siren cables not included. – Police Dual Band APX 7000 Portables 7/800/VHF with accessories 57 $348,417.75 – Rescue Squad APX 7000 XE Portable with accessories 8 $45,967.00 – PD/FD/Rescue Squad Consolettes for Talk Groups with antennas and cables 6 $54,925.43

Task 1 Budgetary Cost Estimates

• NJICS MOTOROLA PROCUREMENT PROPOSAL NJ State Contract

– GENSAC MONITORING required for ID and Alarms and

programming includes consolette $21,431.70 – Service / Shop Installation / Daily Rate 30 days 1 ea $60,000.00 – Total $ 639,365.38 Quotation By: Eugene Caulfield Senior Account Manager - Motorola, Inc.

Task 1 Budgetary Cost Estimates

VHF SYSTEM ENHANCEM ENTS

Based on the multisite coverage analysis, RCC would recommend that only two P25 Phase 1 VHF configurations be considered for the Village:

• 4 sites (Crest Drive Water Tank, SHU Jubilee Hall, Recreation Building, and Police Headquarters)
• 5 sites (adds the Fire Department Headquarters to the simulcast receivers)

COST ESTIM ATES

The cost estimate is $ 1,210,685. This figure was derived from the following cost estimates without installation: a. M icrowave Backbone (SHU to Crest Drive to PD HQ and FD HQ): $ 105,000.00 b. Base Stations with Voting (FD – 2 PD – 2, Rescue – 2): $ 258,000.00 c. Control Stations – (FD – 2 PD – 2, Rescue – 2): $ 40,800.00 d. New Voting Systems - 3 Comparators, 6 Voting Receivers (FD – 2 PD – 2, Rescue – 2): $ 131,000.00 e. Simulcast Equipment: $98,445 f. Subscribers (84 M obiles/ Portables): $ 477,440.00 g. Spares: $100,000 Note: Adding three additional voting receivers to the Fire Headquarters would cost an additional $ 50,000.00

RCC Consultants, Inc. 100 Woodbridge Center Dr. Woodbridge, New Jersey 07095 732-404-2461 RCC Consultants, Inc. 100 Woodbridge Center Dr. Woodbridge, New Jersey 07095 732-404-2461

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