AGENDA Welcome/Announcements Recognition Awards for E-citation - - PowerPoint PPT Presentation

1ST

QUARTER

NEW MEXICO STATEWIDE TRAFFIC RECORDS COORDINATING COMMITTEE MEETING

October 9, 2019 Law Enforcement Academy

AGENDA

• Welcome/Announcements
• Recognition Awards for E-citation Project – NMDOT Management
• Review Meeting Notes from TRCC Meeting held July 17, 2019
• 2019 Traffic Records Forum Highlights – Sophia Roybal-Cruz
• FFY17-19 TR Strategic Plan Closeout
• FFY20-22 TR Strategic Plan Execution
• Updates
• Reporting/Monitoring
• TraCS Overview and an Officer’s Perspective on how it has Improved Law Enforcement’s

Process - By Sonia Abeyta & Lt. Ramon Terrazas

• Closing

WELCOME/ANNOUNCEMENTS

• Sophia Roybal-Cruz – Promotion to Traffic Records Staff Manager & TRCC

Chair

CONGRATULATIONS Sophia!

RECOGNITION AWARDS - E-CITATION PROJECT

• Multi-Agency Effort
• NMDOT/TSD
• AOC/JID/Magistrate Courts
• NMDPS
• All 45 Magistrate Courts
• All 600 State Police Officers
• All DPS Districts and Subdistricts
• Current Results (as of 10/3/19)
• Total citations flowed: 43,928
• Total errors: 2318
• Success rate: 95 percent
• Efficiencies
• Officer’s time reduced from 10-15 minutes to 2-3

per citation (Officer time saved = 9152 hours

• Citation processing reduced from 10-12 days

(manually) to a few hours (electronically)

Project Team Roberta Vasquez -NMDOT Steve Harrington - AOC/JID Sonia Abeyta – NMDPS Officer Sean Healy – NMSP Brian Bullard – Sensible IT Solutions Chris Smead – Sensible IT Solutions Brian Oborn – AOC/JID Tobie Fouratt – AOC/Magistrate Courts Christina Garcia – NMDPS (Former Employee)

Go Team!

REVIEW MEETING MINUTES FROM 4TH QTR. TRCC 7/17/19

• Welcome & Introductions
• Approved 3rd Qtr. TRCC Meeting Minutes
• Information for 2019 National Traffic Records

Forum August 4th-7th, 2019 in Austin, TX.

• Quarterly Meeting Dates for FFY20 Moved to 2nd

Wednesday of QTR.

• FFY17-19 Strategic Plan Update
• FFY20-FFY22 TR Strategic Plan Execution
• 2021 TR Assessment Alignment
• TRCC Agreement on Project Priorities
• Roadway Data System Presentation
• Closing and Meeting Adjourned

* Meeting minutes were approved by TRCC on 8/23/2019 and are posted @ http://nmtrafficrecords.com/wp- content/uploads/Final-4th-QTR.-2019-TRCC-PPT- Agenda-1.pdf

2019 TRAFFIC RECORDS FORUM HIGHLIGHTS

2019 Traffic Records Forum Aug 4-7, 2019 | Austin, Texas By Sophia-Roybal Cruz

FFY17-19 TR STRATEGIC PLAN CLOSEOUT

• Report on – How Did We Do?
• Need all responses from TR Core System Stakeholders by 10/25/19
• Final Closeout Report Due by 12/22/19

FFY20-22 TR STRATEGIC PLAN EXECUTION

• Updates
• Need to Finalize Performance Measures (PM)
• PM = quantitative indicators put in place to track the progress against strategy
• Funding
• Tie to Performance Measures
• Current Status
• Reporting/Monitoring

STRS No. NMDOT No. Description State or Federal Funding Funding Source FFY20 TRCC Priorty Ranking FFY21 FFY22 FFY20-FFY22 TOTAL

I

STRS-20-2 TraCS Support & Expansion STRS-20-2a DPS TBD TBD 387,925.03

I

383,356.71 387,877.02 1,159,158.76 STRS-20-2b DASO TBD TBD 154,340.00

I

150,000.00 150,000.00 454,340.00 STRS-20-2c Software & Licensing TBD TBD 74,000.00

I

74,000.00 74,000.00 222,000.00 616,265.03 607,356.71 611,877.02 1,835,498.76 STRS-20-3 STRS Architecture & Design TBD TBD 300,000.00

III - Need discussion and approval w/EOC once established

250,000.00 200,000.00 750,000.00 STRS-20-4 20-TR-RF-XX Crash Records Data Entry/Database Maintenance State Road Fund 300,000.00

I

300,000.00 300,000.00 900,000.00 STRS-20-5 Crash Data Statistical & Analytical Reporting Federal NHTSA 402 521,468.00

I

537,038.00 553,050.00 1,611,556.00 STRS-20-6 Statistician Federal NHTSA 405c 60,000.00

I

60,000.00 60,000.00 180,000.00 STRS-20-7 Vehicle Registration Barcode State TRD/MVD Internal

• I
• STRS-20-8

Arnold Phase III- Roadway/Need Match Federal TBD 100,000.00

III - Need further internal discussion at NMDOT

• 100,000.00

STRS-20-9 AOC Electronic Abstracts Sustainability Maint. TBD TBD 141,000.00

II

30,000.00 30,000.00 201,000.00 STRS-20-10 AOC TraCS Citation & Adj. Data Transfer TBD TBD 120,000.00

I

• 120,000.00

STRS-20-11 NMEMSTARS Support & Maintenance TBD TBD 135,000.00

II

135,000.00 135,000.00 405,000.00

Priority I - Planned to Fund 1,815,039.28 Priority II - Need Funding 276,000.00 Priority III - Need Further Disscussion and/or EOC Approval 400,000.00

TOTAL 2,491,039.28 2,116,700.96 2,087,233.27 6,694,973.51

197,306.25 591,918.75 Total TraCS Support & Expansion STRS-20-1 Traffic Records Coordination** Federal FHWA 197,306.25 197,306.25

TRACS OVERVIEW AND AN OFFICER’S PERSPECTIVE ON HOW IT HAS IMPROVED LAW ENFORCEMENT’S PROCESS

BY SONIA ABEYTA & LT. RAMON TERRAZAS

DPS TraCS

Sonia Abeyta/TraCS Program Manager

• Lt. Ramon Terrazas/New Mexico State Police

TraCS and NMDPS:

u In 2015, New Mexico Department of Public Safety (NMDPS) partnered

with New Mexico Department of Transportation (NMDOT) to provide the TraCS application to New Mexico State Police Officers.

u The project was successful and over 600 NMSP officers began using

TraCS.

u Since then, NMDPS has offered the TraCS application to all Law

Enforcement Agencies (LEAs) throughout NM free of charge. We currently have 54 LEA’s using the TraCS application.

Accomplishments:

Ø

TraCS is providing 60% of the state of New Mexico’s electronic crash reports to NMDOT .

Ø

As of December 2018, 75,598 TraCS crash reports have been added to the state database.

Ø

For the first time, there are more crash reports submitted through TraCS than any other method.

Ø This number will continue to grow as more agencies are added to the DPS TraCS Model.

Ø

Goal is to get 70% of all crash reports submitted electronically by 2020.

5% 10% 15% 22% 60% 0% 20% 40% 60% 80% Santa Fe PD Dona Ana SO Rio Rancho PD Albuquerque PD NMSP

% of Reports Submitted Electronically Through TraCS

% of electronic Reports

Collaboration with State Agencies:

u

TraCS has partnered with the Administrative Office of the Courts (AOC) to provide an interface for electronic citations (e-citations) to be exported from TraCS and electronically submitted to the Magistrate Court Odyssey Case Management System. Currently all NMSP district offices are using e-citation.

u

TraCS partnered with MVD to recognize 2D registration barcode information and populate the TraCS forms with that information.

u

TraCS has partnered with the Commercial Vehicle Enforcement (CVE) to provide a new Driver/Vehicle Examination Report (DVER) form for NMSP Commercial Vehicle Enforcement

• fficers to submit inspection forms

electronically to the Federal Motor Carrier Safety Administration (FMCSA) database.

u

Provide enhancements to the LEADS import function to import NCIC data directly into TraCS.

u

Partnering with New Mexico Motor Vehicle Division (MVD) to build an interface allowing TraCS penalty assessment citations to be sent electronically to MVD.

u

Partnering with LexisNexis to utilize CrashLogic, an analytical, mapping and investigative tool which provides up to date information using a web portal.

u

Provide LEA’s a TraCS Records Management System (RMS) feature so agencies are able to store, query and retrieve their TraCS electronic data.

Future TraCS enhancements:

We have discussed TraCS as a program, but what does it really mean to the agencies that use it? How is it helping? What is the impact to the

• fficer/command staff/admin staff/etc.?

• Lt. Ramon Terrazas/NMSP

Questions?

CLOSING

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