AGENDA Welcome/Announcements Recognition Awards for E-citation - PowerPoint PPT Presentation

1 ST QUARTER NEW MEXICO STATEWIDE TRAFFIC RECORDS COORDINATING COMMITTEE MEETING October 9, 2019 Law Enforcement Academy

AGENDA • Welcome/Announcements • Recognition Awards for E-citation Project – NMDOT Management • Review Meeting Notes from TRCC Meeting held July 17, 2019 • 2019 Traffic Records Forum Highlights – Sophia Roybal-Cruz • FFY17-19 TR Strategic Plan Closeout • FFY20-22 TR Strategic Plan Execution • Updates • Reporting/Monitoring • TraCS Overview and an Officer’s Perspective on how it has Improved Law Enforcement’s Process - By Sonia Abeyta & Lt. Ramon Terrazas • Closing

WELCOME/ANNOUNCEMENTS • Sophia Roybal-Cruz – Promotion to Traffic Records Staff Manager & TRCC Chair CONGRATULATIONS Sophia!

RECOGNITION AWARDS - E-CITATION PROJECT • Multi-Agency Effort Project Team • NMDOT/TSD Roberta Vasquez -NMDOT • AOC/JID/Magistrate Courts Steve Harrington - AOC/JID • NMDPS Sonia Abeyta – NMDPS • All 45 Magistrate Courts Officer Sean Healy – NMSP • All 600 State Police Officers • All DPS Districts and Subdistricts Brian Bullard – Sensible IT Solutions Chris Smead – Sensible IT Solutions • Current Results (as of 10/3/19) Brian Oborn – AOC/JID • Total citations flowed: 43,928 • Total errors: 2318 Tobie Fouratt – AOC/Magistrate Courts • Success rate: 95 percent Christina Garcia – NMDPS (Former Employee) • Efficiencies • Officer’s time reduced from 10-15 minutes to 2-3 Go Team! per citation (Officer time saved = 9152 hours • Citation processing reduced from 10-12 days (manually) to a few hours (electronically)

REVIEW MEETING MINUTES FROM 4 TH QTR. TRCC 7/17/19 • Welcome & Introductions • 2021 TR Assessment Alignment • Approved 3 rd Qtr. TRCC Meeting Minutes • TRCC Agreement on Project Priorities • Information for 2019 National Traffic Records • Roadway Data System Presentation Forum August 4 th -7 th , 2019 in Austin, TX. • Closing and Meeting Adjourned • Quarterly Meeting Dates for FFY20 Moved to 2 nd Wednesday of QTR. * Meeting minutes were approved by TRCC on • FFY17-19 Strategic Plan Update 8/23/2019 and are posted @ • FFY20-FFY22 TR Strategic Plan Execution http://nmtrafficrecords.com/wp- content/uploads/Final-4th-QTR.-2019-TRCC-PPT- Agenda-1.pdf

2019 TRAFFIC RECORDS FORUM HIGHLIGHTS 2019 Traffic Records Forum Aug 4-7, 2019 | Austin, Texas By Sophia-Roybal Cruz

FFY17-19 TR STRATEGIC PLAN CLOSEOUT • Report on – How Did We Do? • Need all responses from TR Core System Stakeholders by 10/25/19 • Final Closeout Report Due by 12/22/19

FFY20-22 TR STRATEGIC PLAN EXECUTION • Updates • Need to Finalize Performance Measures (PM) • PM = quantitative indicators put in place to track the progress against strategy • Funding • Tie to Performance Measures • Current Status • Reporting/Monitoring

State or STRS No. Federal Funding TRCC Priorty FFY20-FFY22 Description FFY20 FFY21 FFY22 NMDOT No. Funding Source Ranking TOTAL STRS-20-1 Traffic Records Federal FHWA 197,306.25 I 197,306.25 197,306.25 591,918.75 Coordination** STRS-20-2 TraCS Support & Expansion STRS-20-2a DPS TBD TBD 387,925.03 I 383,356.71 387,877.02 1,159,158.76 STRS-20-2b DASO TBD TBD 154,340.00 150,000.00 150,000.00 454,340.00 I STRS-20-2c Software & Licensing TBD TBD 74,000.00 I 74,000.00 74,000.00 222,000.00 Total TraCS Support & Expansion 616,265.03 607,356.71 611,877.02 1,835,498.76 STRS-20-3 STRS Architecture & TBD TBD 300,000.00 III - Need 250,000.00 200,000.00 750,000.00 Design discussion and approval w/EOC once established STRS-20-4 Crash Records Data State Road Fund 300,000.00 I 300,000.00 300,000.00 900,000.00 20-TR-RF-XX Entry/Database Maintenance STRS-20-5 Crash Data Statistical & Federal NHTSA 402 521,468.00 I 537,038.00 553,050.00 1,611,556.00 Analytical Reporting STRS-20-6 Statistician Federal NHTSA 405c 60,000.00 I 60,000.00 60,000.00 180,000.00 STRS-20-7 Vehicle Registration State TRD/MVD - I - - - Barcode Internal STRS-20-8 Arnold Phase III- Federal TBD 100,000.00 III - Need - - 100,000.00 Roadway/Need Match further internal discussion at NMDOT STRS-20-9 AOC Electronic Abstracts TBD TBD 141,000.00 II 30,000.00 30,000.00 201,000.00 Sustainability Maint. STRS-20-10 AOC TraCS Citation & Adj. TBD TBD 120,000.00 I - - 120,000.00 Data Transfer STRS-20-11 NMEMSTARS Support & TBD TBD 135,000.00 II 135,000.00 135,000.00 405,000.00 Maintenance Priority I - Planned to Fund 1,815,039.28 Priority II - Need Funding 276,000.00 Priority III - Need Further Disscussion and/or EOC Approval 400,000.00 TOTAL 2,491,039.28 2,116,700.96 2,087,233.27 6,694,973.51

TRACS OVERVIEW AND AN OFFICER’S PERSPECTIVE ON HOW IT HAS IMPROVED LAW ENFORCEMENT’S PROCESS BY SONIA ABEYTA & LT. RAMON TERRAZAS

DPS TraCS Sonia Abeyta/TraCS Program Manager Lt. Ramon Terrazas/New Mexico State Police

TraCS and NMDPS: u In 2015, New Mexico Department of Public Safety (NMDPS) partnered with New Mexico Department of Transportation (NMDOT) to provide the TraCS application to New Mexico State Police Officers. u The project was successful and over 600 NMSP officers began using TraCS. u Since then, NMDPS has offered the TraCS application to all Law Enforcement Agencies (LEAs) throughout NM free of charge. We currently have 54 LEA’s using the TraCS application.

Accomplishments: TraCS is providing 60% of the state of New Mexico’s electronic crash reports to NMDOT . Ø As of December 2018, 75,598 TraCS crash reports have been added to the state database. Ø For the first time, there are more crash reports submitted through TraCS than any other Ø method. Ø This number will continue to grow as more agencies are added to the DPS TraCS Model. Goal is to get 70% of all crash reports submitted electronically by 2020. Ø % of Reports Submitted Electronically Through TraCS 80% 60% 60% 40% 22% 20% 15% 10% 5% 0% Santa Fe PD Dona Ana SO Rio Rancho PD Albuquerque PD NMSP % of electronic Reports

Collaboration with State Agencies: TraCS has partnered with the u Administrative Office of the Courts (AOC) to provide an interface for electronic citations (e-citations) to be exported from TraCS and electronically submitted to the Magistrate Court Odyssey Case Management System. Currently all NMSP district offices are using e-citation. TraCS partnered with MVD to recognize u 2D registration barcode information and populate the TraCS forms with that information. TraCS has partnered with the u Commercial Vehicle Enforcement (CVE) to provide a new Driver/Vehicle Examination Report (DVER) form for NMSP Commercial Vehicle Enforcement officers to submit inspection forms electronically to the Federal Motor Carrier Safety Administration (FMCSA) database.

Future TraCS enhancements: Provide enhancements to the LEADS u import function to import NCIC data directly into TraCS. Partnering with New Mexico Motor u Vehicle Division (MVD) to build an interface allowing TraCS penalty assessment citations to be sent electronically to MVD. Partnering with LexisNexis to utilize u CrashLogic, an analytical, mapping and investigative tool which provides up to date information using a web portal. Provide LEA’s a TraCS Records u Management System (RMS) feature so agencies are able to store, query and retrieve their TraCS electronic data.

We have discussed TraCS as a program, but what does it really mean to the agencies that use it? How is it helping? What is the impact to the officer/command staff/admin staff/etc.?

Lt. Ramon Terrazas/NMSP

Questions?

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