AGENDA Presidents Welcome Organizational Changes Whats New and - - PowerPoint PPT Presentation

President’s Welcome

• Organizational Changes
• What’s New and Coming Soon

Treasurer’s Report – Matt Stephen

• 2014 Actuals vs. Budget and 2015 Budget Overview

Portfolio Updates – Questions fielded as we go along

• Development and Transportation – Vacant (presented by Matt Stephen)
• Volunteering – Laura Fromow
• Environment – Vacant (presented by Laura Fromow)
• Tree Canopy Project – Nicole Parent
• Communications – Kelly Fry
• Events & Activities – Vacant (presented by Kelly Fry)
• Parks & Recreation – Karin Taylor
• Minto Recreation Complex Barrhaven – Janis Philips
• Safety & Security – Spencer Warren (presented by Ivola Johnson)
• Membership – Ivola Johnson
• Sponsorship – Vacant (presented by Ivola Johnson)
• Street Rep Program – Juliann Whitney
• Business Prize Draw
• Open Forum Discussion

October 12, 2011 7:00 p.m. Stonebridge Clubhouse

November 25, 2014 7:00 p.m. – 9:00 p.m. Stonebridge Clubhouse

AGENDA

SCA Executives

TREASURER Matt Stephen COMMUNICATIONS Kelly Fry SAFETY AND SECURITY Spencer Warren VOLUNTEERING Laura Fromow PARKS AND RECREATION Karin Taylor MEMBERSHIPS Ivola Johnson PRESIDENT Jay McLean 2013 2012 2013 2012 2011 2011 2008

Chris Clarke President (Since 2010) Joshua Grundy Development and Transportation (Since 2011) Niraj Singhal Sponsorship (Since 2010) Aniket Joshi Director at Large (Since 2011)

Departed SCA Executives

Executive Committee President Jay McLean Treasurer Matt Stephen Vice-President Vacant Secretary Vacant Directors and Portfolios Communications Kelly Fry Events Vacant Development & Transportation Vacant Safety & Security Spencer Warren Sponsorship Vacant Membership Ivola Johnson Environment Vacant Parks & Recreation Karin Taylor Volunteering Laura Fromow Director at Large Vacant Director at Large Vacant

Current Board Structure

Vacant SCA Positions

• Secretary
• Director of Communications
• Director of Development and Transportation
• Director of Environment
• Director of Events
• Director of Sponsorship
• Website Developer/Administrator

What’s New and What’s Revitalized

New Volunteering Portfolio

• Established a permanent focus on the volunteering needs of the

association to deliver its programs and services

• Clearly define the needs of each portfolio, so that our requests for

assistance are specific in terms of tasks and effort involved Existing Website Refresh

• Improved membership management
• Introduced online payment support for events

New Email Communications Software Revitalized Business Membership Program New Stonebridge Business Directory Revitalized Stonebridge Street Rep Program New Stonebridge Business Prize Draw

What’s Coming Soon

Website Modernization

• Interactive MemberFindMe framework based on the popular

Wordpress platform

• Integrated membership, event, and financial management
• Support for simple credit card payments (no more PayPal)
• Full end-to-end event registration support

Online Services

• Events Calendar
• Garage Sale Directory
• Babysitter’s Registry
• Volunteer Management

Matt Stephen

Treasurer

SCA 2014 Budget vs. Actual

2014 Budget 2014 Actual Revenues Memberships 4,000 2,674 City Grants 3,500 5,430 Soccer Program 5,500 5,505 Advertising 5,000 1,700 Events Fees and Sponsors 4,000 636 Total Revenues 22,000 15,945 Total Expenses 22,000 12,835 Total Revenues less Expenses 3,110

SCA 2014 Budget

• vs. Actual

2014 Budget 2014 Actual Total Revenues 22,000 15,945 Expenses Kilbirinie Park Rink

300 $ 505.00

Soccer Program

3,000 $ 2,429.00

Parks & Recreation

4,500 $ 3,014.00

Events

6,000 $ 1,395.00

Safety & Security

500 $ -

Environment

1,000 $ -

Sponsorship

450 $ 2,000.00

Communications - Flyers/Printing

1,100 $ -

Street Reps - Printing

200 $ 80

Signage

400 $ 360.00

Website

1,750 $ 308.00

Office Supplies/Postage

200 $ 180.00

Bank Charges

100 $ 108.00

Miscellaneous

200 $ 374.00

Liability Insurance

2,300 $ 2,082.00

Total Expenses 22,000 12,835 Total Revenues less Expenses 3,110

SCA 2015 Budget

2015 Budget 2015 Actual Revenues Family Memberships 3,500 Business Memberships / Advertising 2,500 Rink Program - City Grant 5,000 Soccer Program 5,000 Events Fees 1,500 Total Revenues 17,500 Total Expenses 17,500 Total Revenue Less Expenses

SCA 2015 Budget

2015 Budget 2015 Actual Total Revenues Expenses Kilbirinie Park Rink

500

Soccer Program

2,500

Parks & Recreation

1,500

Events

3,500

Safety & Security

150

Environment

150

Sponsorship

1,000

Communications - Flyers/Printing

1,000

Street Reps - Printing

600

Signage

400

Website

2,500

Office Supplies/Postage

150

Bank Charges

150

Miscellaneous

200

Promotional Items

500

Photography

400

Liability Insurance

2,300

Total Expenses 17,500 Total Revenues less Expenses

Vacant

Development & Transportation

Development

Jockvale Road Widening Phase 3

• The next phase of the Jockvale Road Widening will start at the Cambrian

roundabout and proceed to just before the intersection of Prince of Wales

• Drive. This work is slated for the 2020 to 2025 timeframe.

Cambrian Road Widening & Future 416 Interchange

• Still in the long-term plan is a future interchange at Barnsdale Road. This

will connect into the South Barrhaven area via new and old Greenbank Road. New Greenbank Road

• The new Greenbank Road and new bridge crossing the Jock river have

been moved up to Phase I of the new Transportation Master Plan, being 2014 to 2019.

Development

Residential Development - 3700 Jockvale Road

• 11 new single family homes proposed by Monarch off of Kilbirnie Drive

(between Cedardown and Sandgate beside the 5th tee). Development applications have been appealed at the Ontario Municipal Board.

• The 5th hole of the golf course will be changed to accommodate this

Development

Residential Development - The Orchard

• Approximately 300 additional homes will be added to the

Stonebridge community

• Uniform is building 240 of these homes – 140 single family homes,

and 100 townhomes

• Monarch is developing 60 single family homes
• Construction is expected to take approximately 4 years

Laura Fromow

Volunteering

Volunteering in your Community

Could you donate an hour or two of your time to your community?

• Events: Kids Christmas Party, Kids Easter Party, Movie Nights,

Spring Clean Up Day

• Recreation: Kilbirnie Skating Rink, Just for Fun Soccer
• Environment: Tree Canopy Project
• Community: Street Reps
• Association: Secretary, Director of Development and Transportation,

Director of Communications, Director of Events, Director of Sponsorship, Director of Environment, and Directors at Large

Vacant

Environment

Environment 2014 Highlights

• Spring clean-up day held April 26th – cleaned our 3 parks and

community entrances

• Communicated with residents regarding property maintenance,

Ash Borer in our community, and pet waste pick up

• Removal of two former Cardel sign posts on Golflinks and

Riverstone

• Received our second grant through the City of Ottawa’s

CEPGP which allowed us to continue with the second phase of

• ur Tree Canopy Project
• Regular communication with the City’s Forestry Services and

Landscape Architects to discuss future tree planting and planned tree removals in our community

Environment 2015 Priorities

• Continue to educate the community about Emerald Ash Borer

(EAB) in our community and what can be done to save and/or treat private property trees

• The SCA has applied for another grant through the CEPGP for the

third phase of our Tree Canopy Project in Spring 2015. The focus is collecting data on street trees on the West side of Stonebridge.

• Communicate with the City about future tree plantings
• Reminders – Stoop and Scoop, Litter Pick-Up, Blue/Black Box

Recycling

Nicole Parent

Tree Canopy Project

Special Guest

Tree Inventory Project

A S H T R E E S sub- total 20 treated Good >20DBH should be treated in 2014 65 rcm'd How many Ash Trees in Total? 470 How many Ash trees are city owned-trees? Green 279 White 65 Green or White 29 373 How many Ash trees are privately owned- trees? Green 63 White 15 Green or White 19 97 Number of Ash Trees treated by the City 20 Number of Ash Trees removed in May 2014 42 Number of Ash Trees marked for removal 43 # of Ash Trees >20DBH rcm'd for Treatment 65 Of the 65 recommended for treatment against the EAB, there are 13 with 25DBH or larger,

• f which only 8

are city-owned. (42 are city-

• wned & 23

privately-

• wned)

Ash Trees 25DBH or >25DBH 8 are City-owned Ash Trees 20DBH or >20DBH 38 City-owned Ash Trees 25DBH or >25DBH 5 are Privately owned Ash Trees 20DBH or >20DBH 14 are Privately owned

SUMMARY Conclusions Q & A DATE: June-July 2014 Stonebridge Community - East side of Jockvale Road (Ward 22) Of all of the street trees in the East Side of the Stonebridge Community: Sub-total Total How many Street Trees in Total? 1582 How many from the City’s tree inventory database? 1086 1086 How many from the SCA’s tree inventory database? 496 1274 SCA inspected 1274 street trees’ health

• f which 496 were

not on city’s database. How many Ash Trees in Total? 470 How many Ash trees are city owned-trees? Green 279 White 65 29 373 How many Ash trees are privately owned-trees? Green 63 White 15 Gr/Wh 19 97 How many Ash trees currently being treated by the city? 22 How many of those are on their second year of treatment? 20 How many Ash trees were added to the treatment program this year through this project as of June 2014? 2 How many Ash trees currently receiving treatment from private owners as of June 2014? 2 How many Ash trees that are considered in good health that could be treated? 65 Are they city-owned, if so how many? 42 Are they privately-owned, if so how many? 23 How many Maples in total including all Maples species? 672 City-owned Sugar 225 Norway 138 Silver 16 Red 93 Amur 5 477 Privately-owned Sugar 96 Norway 64 Silver 1 Red 14 Other 20 195 How many Maples in sad shape or poor health (suffer from cankers etc)? 3 How many Oak trees including all Oak species? 113 City-owned Red 53 Bur 9 Pin & Eng 7 White 0 Other Privately-owned Red 18 Bur 22 Pin & Eng 0 White 0 Other How many Oak trees not doing well? 13 NOTES: See List of all tree species found as part of the streetscape field survey completed this year.

Tree Inventory Project

Kelly Fry

Communications

Communications 2014 Highlights

• SCA Facebook page has more than 500 likes with lots of

engagement from our community. Residents are encouraged to interact with and post on our page.

• SCA website content is current with upcoming SCA and

community events.

• SCA newsletters were sent quarterly, with the exception of a

summer issue.

• Revitalized Street Rep program has helped spread the word

about the SCA and increased membership.

Communications 2015 Priorities

• Ensure the continual distribution of current information on

Stonebridge community events, developments and issues via SCA email, website, e-newsletters, and social media.

• Modernize the SCA website through a platform upgrade to

improve security and maintainability.

• Evaluate opportunities to facilitate the delivery of SCA services
• n the website and social media.
• Improve the reach of SCA communications.

Vacant

Events

Movie Night x 3 June – September Kilbirnie Park

Fun Day for CHEO

July 2014 Kilbirnie Park Kids Easter Party April 2014 Stonebridge Clubhouse Children’s Christmas Party November 30, 2014 Cedarhill Golf Course

2014 SCA Events

SCA Events and Activities Over 50’s Club

BOOK CLUB Presently there are 1 Day and 2 Evening groups that meet

• nce a month for a lively discussion about their latest read.

BRIDGE GROUP An active group. All levels of experience are welcome. (Non Competitive) DINNER GROUP Similar to a Pot Luck Dinner. There are 4 couples per group who get together once a month in each other’s homes. Very informal and low key! These groupings are changed every 4

• months. In addition there is our annual Summer BBQ and

Christmas Party for the entire Dinner Group to enjoy. The Stonebridge Over 50 Group was created a few years ago by Christine Hollink as a way for residents to get to know one another better while sharing in various, social activities.

SCA Events and Activities

GOLF Social games. Ladies meet on Monday mornings to play 9

• r 18 holes.

A men’s group gets together for a round on Thursday afternoons. ARTISTS Every level, every style, sharing techniques and art contacts. Other interests, such as Gardening, Walking, Photography, etc. may be added at any time depending on the level of interest. The primary point of contact is our Group Coordinator, Christine Hollink and she can be reached at 613-692-6766 or by e-mail gjhollink@rogers.com.

Karin Taylor

Parks & Recreation

Parks & Recreation 2014 Highlights

Stonebridge Parks

• WC Levesque, Golflinks and Kilbirnie Park have been adopted by the SCA on

behalf of the community.

• Let’s keep our parks clean and report any damage being done to them

Stonebridge ‘Just for Fun’ Soccer Program

• 145 children enjoyed this program again this year
• Many thanks to over 25 volunteer coaches and parent helpers

Kilbirnie Skating Rink

• Another great year of outdoor skating. Enjoyed again by residents and local
• rganizations for social events.
• Many thanks to the special dedication of our rink volunteers
• St. Cecilia Play Structures
• Assisted in the addition of two new play structures for different age groups

Parks & Recreation 2015 Priorities

Kilbirnie Skating Rink

• Volunteers required for our rink crews to assist in establishing the base

ice, and clearing after heavy snowfalls

• The skating season is upon us!
• Contact us at volunteering@stonebridgeca.com

Stonebridge ‘Just for Fun’ Soccer Program

• Seeking a soccer program coordinator for the 2015 season

Stonebridge Parks

• Procurement of park benches for the enjoyment of Stonebridge

residents

Janis Philips

Minto Recreation Complex Barrhaven

Special Guest

Spencer Warren

Safety and Security

Safety and Security 2014 Accomplishments

• The City has been rotating speed signs around the streets in our

community – shared with other communities in our two Wards.

• Drop-off/pick-up issues at St. Cecilia should be alleviated by

new parking lot available at the Minto Recreation Complex Barrhaven (MRCB).

• Increased traffic volume at Kilbirnie and Cambrian, worked with

Jan Harder to get a crossing guard that started at the beginning

• f the school year.

Safety and Security 2015 Priorities

• Invest in new signage to create more visibility in areas of kids

playing and parks.

• Encourage reporting of vandalous and/or criminal activity, please

call 613-236-1222 (non-emergency)

• Get more involved with the community to help create awareness

with preventable injuries to children.

• Continue to work closely with community police to reduce speed
• n the collector roads and infractions at major intersections.

Ivola Johnson

Membership

Membership 2014-15

• Your annual membership will now be effective for one year from the time

that you subscribe or renew. Memberships are no longer being managed

• n the calendar year.
• You can easily join, or renew your membership on the SCA website at

www.stonebridgeca.com.

• Payments can be made using PayPal, e-mail money transfer, or in special

circumstances, by cash or cheque.

• In 2015, we will continue to enhance visibility and awareness of the SCA

and its membership advantages

• Strive to increase both family and business memberships

Membership Benefits

• Participate in all SCA events conducted for its members such as the

Kids Easter Party, Just for Fun Soccer Program, Kids Christmas Party and the Annual General Meeting

• Access online registrations for all SCA events
• Receive the quarterly e-newsletter notifying you of upcoming events,

developments and issues in the community

• Access to new Stonebridge business directory, obtain and share

information about Stonebridge-based businesses

• Access to the new Stonebridge garage sale directory, publish your

items for sale and your location on our garage sale map

• Access to the Members Only section to see your account status, obtain

e-newsletter and AGM archives, and more

• Eligible to win our new monthly business prize draw!

Vacant

Sponsorship

Sponsorship & Business Membership

• Our business membership program has been redefined
• We offer 2 levels of business memberships

Basic ($100/year) – Listing in the new Stonebridge business directory including business contact information and links to business website and social media Premium ($250/year) – Benefits of basic membership a rotating ad of your choice on the SCA website

• Let us know if you are interested in sponsoring one of our events or

looking for fixed advertising on our website or e-newsletter

• Contact us at sponsorship@stonebridgeca.com

Juliann Whitney

Street Rep Program Lead Business Prize Draw Organizer

Special Guest

Street Rep Program

Goal: Identify friendly neighbours who would be naturally inspired to create community on their own street. As a Street Rep, we raise awareness of the SCA and direct residents to the website and Facebook page in order to get up to date information that is of interest ande affects the community. Who is an ideal Street Rep?

• Someone that others would volunteer as a great neighbour!
• If you know someone that would be a fit please recommend.

What does a Street Rep do?

• Reach out to neighbours on your street with the letter that we provide that

explains who we are, what we do and the benefits of becoming a member, business member, prize donor or volunteer.

• Tell your neighbours about the SCA website and Facebook page and the

type of information they can find there.

• Greet new residents on the street and welcome them to the Stonebridge

community.

Business Prize Draw

• Businesses donate prizes awarded to members of the

Stonebridge community on a monthly basis

• Provides visibility to businesses catering to our residents through

exposure on the SCA website and Facebook page

• Brings great gifts to Stonebridge residents who are members of

the Stonebridge Community Association

October Renee Whitney – Renew Personal Fitness Training November David Sheard – River Mist Home Improvement December Holly Warner – The Wild Carrot Holistic Health Coach (‘Healthy New Year’ Good Workshop)

Tonight’s Business Prize Draw

• We are drawing for a season of snow removal of your

driveway and pathway this Winter!

• This prize has been generously donated by Myles Martel at

Pierce Hill Farms

Questions

Thanks for joining us tonight!