Agenda of Texas State University College Panhellenic 3.11.19 The - - PDF document

Agenda of Texas State University College Panhellenic 3.11.19

The regular meeting was called to order by President Addison McKissack at LBJ 3-5.1. The roll was called by President Addison McKissack. A quorum was present. ROLL CALL: Alpha Delta Pi:8 Alpha Gamma Delta:1 Alpha Xi Delta:1 Chi Omega:1 Delta Gamma: 3 Delta Zeta: 2 Gamma Phi Beta: 2 Zeta Tau Alpha: 1 The Panhellenic Creed We, as undergraduate members of women's fraternities, stand for good scholarship, for guarding of good health, for maintenance of fine standards, and for serving, to the best of our ability, our college community. Cooperation for furthering fraternity life, in harmony with its best possibilities, is the ideal that shall guide our fraternity activities. We, as fraternity women, stand for service through the development of character inspired by the close contact and deep friendship of individual fraternity and Panhellenic life. The opportunity for wide and wise human service, through mutual respect and helpfulness, is the tenet by which we strive to live. GUESTS: Adam Mitchell, Fraternity and Sorority Life Office The Philanthropy order forms are due on March 13th. When submitting payment for t- shirts one check should be given by your chapters. It can be a personal check if someone wants to collect money and submit it all together (i.e. it does not have to be from a chapter account then billed to members after the fact). This is a way for you to showcase your philanthropy events. If you have a philanthropy event that week or the week following use this time to highlight it and get more exposure! This event was created in response to the FSL survey that was sent out at the beginning

• f the year. Members wanted opportunities to highlight the awesome things the community does

– take advantage of this! If you have any additional questions about Philanthropy Week reach out: akm140@txstate.edu or GreekPB@txstate.edu. PREVIOUS MINUTES: The minutes of the 2-25-19 meeting was approved as distributed.

TREASURER’S REPORT: The Treasurer reported as follows: Expected income Fiscal Year 19: $64,325 Actual Spring Income: $28,275 Spring Expenses to date: $21,392 The following bills were approved for payment

OFFICER REPORTS

President [a_m982]:

• Hello friends!
• I had the President’s roundtable on February 27th, it was fantastic, I absolutely love

getting to know all the presidents better!

• I am super excited to get the ball rolling with these recruitment rules!
• In honor of my absolute favorite holiday (International Women’s Day) being last week

here is a quote that I love from an amazing woman: “Above all be the heroine in your life, not the victim” - Nora Ephron First Vice President [zlg5]:

• I hope my roundtable last week was very insightful for everyone!
• I hope to get started/ get the ball rolling on the next season of awards, you can never be

too early to start.

• Good luck with any tests before and after spring break, and please be safe this spring

break! Use it as stress relief!

• https://www.everydayhealth.com/healthy-living/manage-your-stress-levels.aspx

VP of Judicial Affairs [g_b135]:

• I am so excited to get these recruitment rules to you all!
• The latest standards roundtable was good! We discussed productive confrontations and

how to be confronted

• The information came from an AFLV session I attended called “Drop the Drama”

and was presented by David Stollman from CampusSpeak.

• My next roundtable will be on Thursday April 4 @ 7 pm Room: TBD
• Please have a safe Spring Break!

VP Recruitment [nlp30]

• Roundtable was fantastic
• Thank you all for your questions. We will be discussing most of them at our next

roundtable.

• The financial disclosure template has been sent out and is due on March 26th
• Use the most up to date information that you have. If you need an extended

deadline, please let me know!

• Also, if you need more space on the form let me know so that I can get you a

new form

• If you want me to go to one of your workshops, please email me the dates of them and I

will let you know which one I can attend.

• This can be over work week as well if that’s easier

• Next Roundtable: April 3rd at 6:30 in LBJ 3-11.1

VP of Scholarship [lcg46]:

• Thank you to everyone who came to the scholarship event!
• Motivation Monday: “If you can dream it, you can do it.” –Walt Disney
• Order of Omega Applications are open! Order of Omega is a Greek Honorary that

highlights and recognizes members of our community who have attained a high standard

• f leadership and academics.
• Juniors/Seniors
• 3.00 GPA or higher.
• Be in good standing with your organization
• Applications are due Friday, March 29th.
• Information has been sent to your Presidents.

VP of Membership Development [jpm121]:

• My office hours are M/W 10:30-12:30 if anyone ever wants to come talk to me
• RC interviews went so well thank you everyone who came out and helped!
• My next roundtable is April 3rd at 6pm-It will be about Gen Z and engagement after bid

day.

• The next RC workshop is going to be on April 14th in LBJ time is TBA
• Currently working on planning out the next two workshops as well as starting the

RC/Panhellenic handbook for recruitment VP of Finance [trb119]:

• I am currently working on the Recruitment Budget template for each of your chapters, so

that will be coming soon.

• Next Roundtable: It will be on Wednesday, March 27th at 5 p.m. in LBJSC room 3-6.1.

VP of Public Relations [s_h334]:

• WOTM/COTM-Everyone needs to make their own form, so that your chapter can choose

and vote. Then, use the Councils form to nominate one chapter and one woman.

• First Design for the RC/Panhellenic Spirit wear is almost complete! I’m hoping to have at

least 2 or 3 shirts designed and ready before the second RC Workshop.

• PLEASE DM ME! Let your chapter women know that @txstatepanhell DM’s are open for

them to send any and all cute sisterly photos. The more pictures I get, the better your chapter will be represented on Instagram!

• PNM/RC/Chapter shirts are coming soon!
• Panhellenic Newsletter is coming soon as well, I need rosters from Chi Omega and Zeta!
• Keep tagging @txstatepanhell in your photos!

VP of Women’s Empowerment [mnr75]:

• My next roundtable is on March 13 @6pm in LBJ 3-4.1.
• 6/8 of the chapters used their first and only absence on the last roundtable, so

they are required to be present (or have a representative) at the next two

• roundtables. (The 3rd and final roundtable for the semester is April 10th @6 in

LBJ 3-4.1)

• Philanthropy event for Circle of Sisterhood:
• Date: April 18th, 2019
• Lawn movie showing Legally Blonde
• Location: DG house 7:30 pm
• This event will be picnic style! Bring a blanket and watch Legally Blonde under

the stars.

• Tag the Panhellenic Power Instagram in cute pictures of our Greek sisters so I can post

them! Make sure to follow the Panhellenic Power account @txstpanhellenicpower VP of Recruitment Elect: Advisor [glv18]:

• “In the long run, we shape our lives and we shape ourselves. The process only ends

when we die.” – Eleanor Roosevelt

• Philanthropy Week Packets – due this Wednesday March 13th.
• Q&A tonight (March 11th) at 8:00 in LBJSC 3-7.1
• Chapter Recognition and Awards due Friday March 15th should be emailed to

AKM140@txstate.edu or DOS-FSL@txstate.edu.

• Civic Engagement/CAAP – Make sure you are submitting community service,

philanthropy dollars raised, non-monetary donations, and leadership programming. This is a part of the Recommitment and will be on the chapter reports on the website – which will be published at the end of the semester.

• Food, school supply, clothing, etc. donations count – conversion chart has been

emailed to presidents.

• Deadline in April 1st -should be submitted as soon as possible
• This is the information we use when determining chapter accreditation and

awards.

• If you, your service chair, or President have questions please have them reach
• ut!
• LeaderShape Institute applications are open and have been sent to Presidents.
• The LeaderShape Institute is six days of dialogue and self-discovery that takes

place in a supportive learning community and challenges participants to lead with integrity™ while working towards a vision grounded in their deepest values. Participants explore not only what they want to do, but who they want to be. Dynamic, challenging, and exciting, the week is intended to produce a breakthrough in the leadership capacity of participants—benefiting them individually, as well as their respective communities and the organizations they will go on to lead and serve in the future.

• Applications are due March 29th.

▪ LeaderShape Application: https://leadershape.org/Applications/Apply/3799

• Registration for this conference will be covered by the FSL office for any member

that wants to attend.

• Emerging Leaders Academy information will be coming later this week to Chapter
• Presidents. It will begin Wednesday April 3rd at 5:30 in LBJSC 3-11.1 and will last 5
• weeks. Each chapter will have at least 1 guaranteed spot for a member to enroll. Topics

include;

• Understanding Different Leadership Styles
• Stages of Group Development and Empower Members Through Them All
• Collaboration in Your Chapter, Your Council, and Your Community
• Creating a Diverse and Inclusive Community
• Focus Group/Program Evaluation

UNFINISHED BUSINESS Voting of Recruitment Elect candidate: Megan Dye Ballot vote carries NEW BUSINESS Recruitment Rules Article II. General Guidelines Sub-section F. Adding, end. Motion to vote on March 25th: Gamma Phi Beta 2nd Alpha Delta Pi Article V. Chapter Member Guidelines Subsection I. Sub-Subsection a. Remove, I hope to see you tomorrow. Motion to vote on March 25th: Alpha Delta Pi 2nd Chi Omega Article V. Chapter Member Guidelines Subsection L. - Adding, When Disaffiliation begins, Motion to vote on March 25th: Chi Omega 2nd: Alpha Gamma Delta Article V. Chapter Member Guidelines-Adding, Subsection M. Chapters who begin tear down of their room that can be seen or heard in the hallway before PNMs have left the building or without Panhellenic Council approval will be fined $250. Motion to vote on March 25th: Gamma Phi Beta 2nd: Zeta Tau Alpha Article VII. Recruitment Councilor and Panhellenic Officer Guidelines Subsection B. Adding, sub-subsection a. a. A chapter executive board shall not stand in the way of a chapter woman applying to be a recruitment counselor Motion to vote on March 25th: Zeta Tau Alpha 2nd Gamma Phi Beta Article VII. Recruitment Councilor and Panhellenic Officer Guidelines Subsection D. Adding, sub-subsection a. If necessary, and with Panhellenic Council approval, a non-head RC may share affiliation in private with a PNM on preference night. Motion to vote on March 25th: Alpha Xi Delta

2nd Chi Omega Article VII. Recruitment Councilor and Panhellenic Officer Guidelines Subsection D. Adding, sub-subsection b. Head RC’s will remain disaffiliated until the official RC reveal at Bid Day Motion to vote on March 25th: Gamma Phi Beta 2nd: Delta Gamma Article VII. Recruitment Councilor and Panhellenic Officer Guidelines Subsection F. Adding, May 1st. Motion to vote on March 25th: Chi Omega 2nd: Alpha Gamma Delta Article VIII. Contact Rules and Silence Statements Subsection A. sub-subsection a. Adding, subsubsection a) if a chapter requires assistance moving heavy objects, they may have male volunteers help them as long as it is approved by Panhellenic Council before the start of recruitment, the volunteers do not have on any garments or accessories related to any specific Greek affiliation, and there is a member of the Panhellenic Council present. Motion to vote on March 25th: Alpha Xi Delta 2nd: Gamma Phi Beta Article VIII. Contact Rules and Silence Statements Subsection A. Sub-subsection c. adding, from the day of PNM orientation at 9:00 am until midnight of Bid Day. Motion to vote on March 25th: Chi Omega 2nd: Alpha Xi Delta Article X. Decorations/Attire Subsection A. Adding, inside or right outside. Motion to vote on March 25th: Alpha Delta Pi 2nd: Zeta Tau Alpha Article X. Decorations/Attire Subsection A. adding sub-subsection a. Water is not to have any kind of fruit, flowers, or any flavor or aesthetic enhancements Motion to vote on March 25th: Alpha Delta Pi 2nd: Alpha Gamma Delta Article X. Decorations/Attire Subsection B. Adding, Confetti. Motion to vote on March 25th: Alpha Xi Delta 2nd: Gamma Phi Beta Article XII. Recruitment Expenses Subsection A. Setting budget, $17,911.98 Article XII. Recruitment Expenses Subsection C. Adding, sub-subsection a. PNM Orientation decorations and supplies are a part of the recruitment budget. Motion to vote on March 25th: Alpha Delta Pi 2nd: Zeta Tau Alpha

Article XII. Recruitment Expenses Subsection C. Adding, sub-subsection b) Bid Day and Bid Day expenses are not a part of the recruitment budget. Motion to vote on March 25th: Chi Omega 2nd: Alpha Xi Delta Article XIII. Potential New Member Orientation Removing Subsection Chapters will be provided with a table and table cloth Motion to vote on March 25th: Zeta Tau Alpha 2nd: Alpha Gamma Delta

• XIII. Potential New Member Orientation Subsection E. Adding, queen-sized (90x106 in) banner

Motion to vote on March 25th: Zeta Tau Alpha 2nd: Alpha Gamma Delta Article XIII. Potential New Member Orientation Subsection E. Adding, sub-subsection a. Banners may not have any 3-D elements. Motion to vote on March 25th: Gamma Phi Beta 2nd: Zeta Tau Alpha Article XIII. Potential New Member Orientation Subsection H. Adding, the items created and distributed by Panhellenic. Motion to vote on March 25th: Gamma Phi Beta 2nd: Chi Omega Article XIV. Recruitment Events Guidelines Subsection A. Changing to 35 minutes. Motion to vote on March 25th: Alpha Gamma Delta 2nd: Zeta Tau Alpha Article XIV. Recruitment Events Guidelines Subsection A. Sub-subsection c. adding, testimonials requiring the attention of all attendees Motion to vote on March 25th: Alpha Delta Pi 2nd: Alpha Gamma Delta Article XV. Bid Matching Sub-section H. Adding, “Hot Topic” Motion to vote on March 25th: Zeta Tau Alpha 2nd: Alpha Xi Delta Article XVI. Continuous Open Recruitment Subsection D. Adding, 72 hours. Motion to vote on March 25th: Alpha Gamma Delta 2nd: Zeta Tau Alpha Article XVII. Recruitment Infractions Sub-section A. sub-section 8 Removing, and/or active member Motion to vote on March 25th: Zeta Tau Alpha 2nd: chi omega

Article XVII. Recruitment Infractions Sub-section A. adding, sub-subsection j. Chapters who begin tear down of their room that can be seen or heard in the hallway before PNMs have left the building or without Panhellenic Council approval will be fined $250. Motion to vote on March 25th: Zeta Tau Alpha 2nd: Alpha Xi Delta Questions: Can chapter breakdown start while rounds are still happening if it’s quiet? Yes, but chapters must receive approval from Panhellenic Council. Do the male volunteers have to be approved? Yes - Early break-down and male volunteers must be approved by Panhellenic and be observed and notified of break down starting, and men

• n the premises.

Voting will take place on March 25th

Chapter News:

Alpha Delta Pi:

• March 10th- Exec Meeting
• March 12th- Paper Chapter Meeting
• March 12th- Sisterhood Event- Bachelor Watch Party -5 pm
• March 23rd- RMH Opening in San Antonio- 11 am

Alpha Gamma Delta:

• Monday 3/11: Officer board meeting @ 7:30 in Alkek
• Tuesday 3/12: Chapter @ 6:15 in Evens 118

Alpha Xi Delta:

• March 10th - Recruitment Workshop; 9-4; Xi house
• March 11th - Exec meeting; 7; Xi house
• March 12th - Paper chapter
• March 12th - Big/Little Reveal; 7; Xi house

Chi Omega:

• Sunday 3/10 recruitment workshop @ the lodge 1-5pm
• Sunday 3/10 exec meeting @ the lodge 6pm
• Tuesday 3/13 chapter @ the lodge 6pm
• Friday 3/15 recruitment teams meeting @ the lodge 10am

Delta Gamma:

• Sunday 3/10: JCMT & CMT Meeting @7pm @ The Deeg
• Monday 3/11: Making Dog Toys for Guide Dogs of Texas @ 6pm @ The Deeg

Delta Zeta:

• Monday 3/11: Exec Meeting at the Deezer @5:30pm
• Tuesday 3/12: Chapter at the Deezer @ 6:30pm

Gamma Phi Beta:

• March 10th- Mixer w/ Alpha Gam @The Phi @2
• March 10th- Lip Sync @Alkek @6
• March 12th- Chapter @The Phi @6:30

Zeta Tau Alpha:

• Sun 3/10: JI Workshop @ the Rec
• Sun 3/10: Sisterhood event @ IHOP
• Mon 3/11: Exec meeting at 8:30 @ the Z
• Tue 3/12: Chapter at 6:15 @ the Z
• Tue 3/12: Big Sis training after chapter @ the Z

ANNOUNCEMENTS The next meeting will be 3-25-19 in LBJ 3-5.1 at 5:30 p.m. Adjourned: 6:06 p.m.

First Vice President, Zoe Gassman