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Trustee Affairs & Audit Committee Meeting March 13, 2014 Todays - PowerPoint PPT Presentation

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Trustee Affairs & Audit Committee Meeting March 13, 2014 Todays Agenda: Discuss Method & Timeline of the Board Self-Evaluation Project Discuss Retiring Trustee Recognition Grants for Pam Beardsley & Ted White Other Business

  1. Trustee Affairs & Audit Committee Meeting March 13, 2014

  2. Today’s Agenda: Discuss Method & Timeline of the Board Self-Evaluation Project Discuss Retiring Trustee Recognition Grants for Pam Beardsley & Ted White Other Business & Next Steps

  3. 2014 Trustee Affairs & Audit Committee Annual Calendar 1 st Quarter • Select Method / Timeline for Board Self-Evaluation (03/13) • Auditor Financial Statements and Tax Return Report Presentation 2 nd Quarter • Auditor Selection (07/10) • Launch Board Self-Evaluation • No Committee Meeting, but Nominating Committee Meets sometime during 3 rd quarter 3 rd Quarter • At Board Retreat: (9/17-21) • Review Results of Board of Trustees Self-Evaluation with entire Board? • Announce Officer Nomination Process open for positions of Vice Chair, Secretary, Treasurer (Current Chair Term active through 2016) • Review of 2015 Committees 4 th Quarter • Elect 2015 Officers (12/03) • Set Committee Goals for 2015

  4. Board Self-Evaluation Method Attribute Matrix Estimated Committee Customization Options Process Overview Pros Cons Fee/ Cost Time Options • Significant time for • Review samples and Committee / Staff refine survey • Trustee and a • Cost is questions $0 Substantial Substantial Internal resource of • Determine & delegate minimal his/hers needed administration by for administration Committee Members & analysis • Committee to review • Customized • Analysis proposals, conduct • Significant cost interviews & select provided • Maybe more • Follow on consultant Consultant $5,000 Moderate Substantial extensive solution • Additional meetings support if than needed with consultant to needed • 3 rd party to determine project scope administer • Minimal cost • Provide emails to vs. time BoardSource and • Middle ground Trustees to complete • 3rd party to online survey • Less customization Board administer • BoardSource to $750 Minimal Minimal • Option for Source options provide report & additional option for additional consulting consulting if support, if requested needed

  5. Trustee Service Recognition Grants • Prior to 2009, the Board would make a grant of up to $500,000 to a Colorado nonprofit organization in recognition of 15 or more years of service to the Foundation by a Trustee. This protocol will continue to be honored for Trustees who joined the Board prior to 2009 (Ted White, Pam Beardsley, Ann Penny, Thom Williams, Don Woods, Ted Schlegel). • When implementing the new Trustee term structure which enlarged the Board and reduced term lengths, the Board decided that Trustee Service Recognition Grants may be awarded at $25,000 per year of service, at the end of a Trustee’s term. The Board will designate these special grants toward projects that fall within the Foundation’s grantmaking guidelines.

  6. Trustees Service Recognition Grants for Ted White & Pam Beardsley

  7. Ted White – Rocky Mountain Institute Headquarters in Basalt

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