“ACCCA is committed to developing and supporting community college leaders through unparalleled advocacy, professional development and networking opportunities.”
Board of Directors Executive Executive Committee Director (Officers) Policies & Commissions Communications Nominating Finance Procedures of the Committee Committee Committee Association Membership Recruitment of Oversee Fiscal Volunteers & Policy Review & COC/Editorial Services and Award Development Board Budget Planning Nominations Meetings & Events Manual of CFLA Operations Association Management & Support Services Constitution & By MDC Laws
Association Operations Executive Director Susan Bray Support Services Membership & Group Services Management Christel Mikami Services Meetings and Communications Events & Technology Courtney Clark Patti Marcotte
Association Staff • Susan Bray , Executive Director. Has been with ACCCA since 1987. Liaison to the Board of Directors and all commissions, Susan is directly responsible for the administrative, day to day operation and strategic planning of the Association. • Christel Mikami, Membership Coordinator. Hired in April, 2011. Oversees all planning and execution of member recruitment and retention activities, as well as all membership record keeping and data analysis. • Patti Marcotte, Communications Coordinator . Hired in 2012, Patti works with the Executive Director, Communications Oversight Commission and Editorial Board to develop newsletter content, maintain the Association’s web site and develop all promotional and marketing materials. • Courtney Clark, Meeting & Event Coordinator. Hired in 2013, Courtney oversees the development of all professional development programs and meetings/events including content development and logistical support. • Administrative Assistant . Currently unfilled position. Handles all office management, financial processing, production, filing and reception duties for ACCCA. These duties are currently being handled by other staff.
Consultants & Contractors • Sheila Vickers & Michelle McKay-Underwood , Legislative Consultants from School Services of California, Inc. They consult with the CFLA on a monthly basis and advises the Board in the development of ACCCA positions on legislation and policy. • Tracy Newell , ACCCA Meeting Planner, and CEO of Meetingwise LLC. Tracy consults with the MDC and advises the Associate Director & Executive Director with regard to site selection and some on-site execution in 2011-12. • Karen Takayama , certified public accountant with Buckley & Endow CPAs , Karen serves as the ACCCA bookkeeper and works with staff to process payroll and payroll tax reports, maintain our financial records, develop monthly and annual reports on income and expense as well as the annual state and federal tax filings. She advises the Executive Director and consults with the Finance Committee as necessary. • Jeff Byrd, Graphic Designer currently with the California Business Journal, Jeff freelances with other companies including ACCCA to provide graphic design and does the layout of our monthly newsletter and has designed most of our current program logos.
Board of Directors • Officers comprise Executive Committee which meets monthly with the Director and advises full Board. Commission chairs may be asked to attend. • Full Board meets FOUR times annually however members are expected to be active on at least one commission or a project • 21 Members in 2014-15, including one Business Member and one Retired Member representative.
Standing Committees of the Board • Executive Committee : Includes all officers of the Board and ex-officio members are the Executive Director and all commission chairpersons. The committee meets monthly . Finance Committee : Chaired by the 2 nd VP, the committee includes • three members appointed by the President who may or may not be board members. The Executive Director serves as ex-officio member and staffs the committee which meets at least quarterly. • Nominating Committee : Chaired by the President-Elect the committee meets as needed to develop talent within the leadership of the Association and the Board, as well as annual award nominees. • Policies & Procedures Review Committee : Chaired by the Executive Director, the Committee includes four members of the Board representing Administrative Services, Instruction, Student Services and CEO members.
The Role of the Board Officer Board President President- Elect Immediate 2 nd Vice Past President President
Officers duties will vary from position to position… President of the Board : Work with the Executive Director to oversee operations; serve as Chair of the Executive Committee and Liaison with all Commissions and Committees. President-Elect: Serves as Chair of the Nominating Committee; Member of the Policies & Procedures Committee*; and as liaison to the Board’s Business and Retired Member Reps. 2nd Vice President : Serves as Chair of the Finance Committee; Treasurer of the Association and works with the Executive Director to monitor the fiscal health of the Association. Immediate Past President: Serves as the Association’s representative on the Chancellor’s Consultation Council and as a member of the Policies & Procedures Committee*.
Commissions of the Association • Management Development Commission—MDC . Currently co-chaired by Linda Beam (El Camino CCD) and Arvid Spor (Citrus CCD). The commission is responsible for the professional development mission of ACCCA. • Communications Over site Commission—(COC). The commission is chaired by Kevin O’Connor (Saddleback College) and its primary objective is development of content and messaging for ACCCA including operation of the Association’s Editorial Board. • Commission for Finance & Legislative Advocacy—(CFLA). This commission will be chaired by John Didion (Rancho Santiago CCD) and Thomas Greene (American River College) in 14/15. It’s mission is to monitor legislation, policy and budget actions at the state level and work to influence positive outcomes for administrators.
Commission for Legislation and Advocacy No less than 8 members (currently 13) Monitor Recommend legislation and official policy positions & discussions at advocate. the state level. Keep Members Informed!
Management Development Commission Plans all professional development activities Organized by “Event Teams” No less than 16 members (currently 31)
Communications Oversight Commission EDITORIAL BOARD Salary Newsletter Survey & other 6 bi-monthly Scholarly issues Not less Publications than 5 members (currently 6) Event Marketing Website & and Social Recruitment Networking Materials
Your role as a board member isn’t complicated… Here are some helpful hints to keep you engaged and involved: � Maintain your board binder & keep track of materials • Set up a broadcast email list • Get ACCCA dates on your calendar and plan to participate in meetings and events in advance � Align yourself with a commission or project � Respond quickly & pay attention to emails from your ACCCA colleagues � Build a relationship with your Campus Rep. • If you are the rep… • If you don’t have a rep…
Helpful hints… � Attend all ACCCA Board Meetings —there are only four ! � Attend the meetings of your assigned commission or committee, and participate in as many of the events as you can. � Read the ACCCA Newsletter and email alerts; visit the web site for information and show others on your campus how to get involved. � Become an ACCCA Cheerleader !
Leading in 2014-15 As an ACCCA Board Member… You’ve accepted a commitment to your profession You’ll use Board Meetings to Set Performance Objectives You will assist in the Development of Articulated Strategies You’ll help the Association to establish and Maintain Financial Priorities You’ll become expert at Communicating the Mission You will model ethical Administrative Leadership You’ll always encourage Leadership Development for your colleagues
More Helpful Hints… The Board as a Unit: Setting Policy and Goals for Positive Direction: Leadership: • Does not direct staff ☺ • Individual members do not • Allocate time at meetings • Seek consultation with make public statements for discussions of policy ACCCA members on your on behalf of the whole and direction campus on issues being Board debated by the Board • Periodically review the • Publically supports all Association’s Mission, • Support ACCCA events Board decisions Vision & Values and programs Statements • Model a desire for professional development & advancement
What can you expect from the ACCCA Board? You’ll have fun!
Develop great friendships…
Sure, there will be meetings, and lots of work…
And, sometimes you won’t believe what you’ll hear…
We may even ask you to play a leading role…
But in the end, it’s all about the people…so rejoice!
And remember why you got involved in the first place…to make a difference.
And you will…welcome to the 40 th year of ACCCA!
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