ACCCA is committed to developing and supporting community college - - PowerPoint PPT Presentation

“ACCCA is committed to developing and supporting community college leaders through unparalleled advocacy, professional development and networking opportunities.”

Executive Director

Communications Membership Meetings & Events Association Management & Support Services Affiliate Relations

Executive Committee

(Officers) Editorial Board

Message/Content Development Peer Publications

Nominating Committee

Recruit Board, Commission & Committee Volunteers

Finance Committee

Oversee Fiscal Services and Budget Planning

Policies & Procedures Committee

Policy Review & Development Manual of Operating Procedures Constitution & By Laws

Commissions

• f the

Association

CFLA MDC

Board of Directors

Association Operations

Executive Director Susan Bray Membership Services Christel Mikami Communications & Technology Patti Marcotte Meetings and Events Courtney Clark Support Services & Group Management Services Affiliate Relations

Association Staff

• Susan Bray, Executive Director. Has been with ACCCA since 1987. Liaison to the

Board of Directors and all commissions, Susan is directly responsible for the administrative, day to day operation and strategic planning of the Association.

• Christel Mikami, Membership Coordinator. Hired in April, 2011. Oversees all

planning and execution of member recruitment and retention activities, as well as all membership record keeping and data analysis.

• Patti Marcotte, Communications Coordinator. Hired in 2012, Patti works with the

Executive Director, Communications Oversight Commission and Editorial Board to develop newsletter content, maintain the Association’s web site and develop all promotional and marketing materials.

• Courtney Clark, Meeting & Event Coordinator. Hired in 2013, Courtney oversees

the development of all professional development programs and meetings/events including content development and logistical support.

• Administrative Assistant. Currently unfilled position. Handles all office

management, financial processing, production, filing and reception duties for ACCCA. These duties are currently being handled by other staff.

Consultants & Contractors

• Sheila Vickers & Michelle McKay-Underwood, Legislative Consultants from School Services of

California, Inc. They consult with the CFLA on a monthly basis and advises the Board in the development of ACCCA positions on legislation and policy.

• Tracy Newell, ACCCA Meeting Planner, and CEO of Meetingwise LLC. Tracy consults with the

MDC and advises the Associate Director & Executive Director with regard to site selection and some on-site execution.

• Karen Takayama, certified public accountant with Buckley & Endow CPAs, Karen serves as the

ACCCA bookkeeper and works with staff to process payroll and payroll tax reports, maintain our financial records, develop monthly and annual reports on income and expense as well as the annual state and federal tax filings. She advises the Executive Director and consults with the Finance Committee as necessary.

• Jeff Byrd, Graphic Designer currently with the California Business Journal, Jeff freelances with
• ther companies including ACCCA to provide graphic design and does the layout of our monthly

newsletter and has designed most of our current program logos.

Board of Directors

• Currently, a 20-member board including a non-voting Business

Member rep, a voting Retired Member rep and non-voting ex-officio members who are the Chairs of the Commissions and Standing Committees.

• Officers of the Board comprise the Executive Committee which

meets monthly with the Executive Director and advises the full

• Board. Commission or Committee Chairs may be asked to attend

monthly meetings.

• The full Board meets at least FOUR times annually however,

members are expected to be active on at least one Commission, Committee or a project

Officers duties will vary from position to position…

President of the Board: Work with the Executive Director to oversee

• perations; serve as Chair of the Executive Committee and Liaison

with all Commissions and Committees. President-Elect: Serves as Chair of the Nominating Committee; Member of the Policies & Procedures Committee; and as liaison to the Board’s Business and Retired Member Reps. 2nd Vice President: Serves as Chair of the Finance Committee; Treasurer of the Association and works with the Executive Director to monitor the fiscal health of the Association. Immediate Past President: Serves as the Association’s representative on the Chancellor’s Consultation Council and as a member of the Policies & Procedures Committee.

Standing Committees of the Board

• Executive Committee: Includes all officers of the Board and ex-officio

members are the Executive Director and all commission chairpersons. The committee meets monthly.

• Finance Committee: Chaired by the 2nd VP, the committee includes

three members of the Board or membership who are appointed by the

• President. The Executive Director serves as ex-officio member and staffs

the committee which meets at least quarterly.

• Nominating Committee: Chaired by the President-Elect the committee

meets as needed to develop talent within the leadership of the Association and the Board.

• Policies & Procedures Review Committee: Chaired by the

Executive Director, the Committee includes four members of the Board representing Administrative Services, Instruction, Student Services and CEO members.

Proposed in 2015-16…

ACCCA Editorial Board:

• Structured as a Standing Committee and would replace the

Communications Oversight Commission and meets bi-monthly

• Is intended to be representative of Association’s membership
• Acts in concert with the board’s direction to develop messages and

content

• Oversees development of peer publications and research

publications

Commissions of the Association

• Management Development Commission—MDC. Currently co-chaired by

Linda Beam (El Camino CCD) and Arvid Spor (Citrus CCD). The commission is responsible for the professional development mission of ACCCA.

• Commission for Finance & Legislative Advocacy—(CFLA). Currently

co-chaired by John Didion (Rancho Santiago CCD) and Thomas Greene (American River College), it’s mission is to monitor legislation, policy and budget actions at the state level and work to influence positive outcomes for administrators.

• Communications Oversight Commission—(COC). Currently, the

commission is chaired by Kevin O’Connor (Saddleback College) and its primary objective is development of newsletter content for ACCCA. As many of the functions of the commission are now addressed through administration, staff is proposing that this commission be replace with an Editorial Board as a standing committee.

Commission for Legislation and Advocacy

Keep Members Informed!

Monitor legislation and policy discussions at the state level. No less than 8 members (currently 19) Recommend

• fficial

positions & advocate.

Management Development Commission

No less than 16 members (currently 37)

Organized by “Event Teams”

Plans all professional development activities

Leading in 2015-16 As an ACCCA Board Member…

You’ve accepted a commitment to your profession and constituent colleagues; Participate in all Board Meetings to set direction and performance objectives; Actively participate in the development of Articulated Strategies; Help guide the Association to establish and maintain financial priorities; Communicate the mission of ACCCA to

• thers;

Model ethical behavior and leadership; Encourage the continuing professional development of your colleagues!

Your role as a board member isn’t complicated…

Review materials in advance of meetings

• Confer with representative colleagues and bring their issues to the Board for

discussion

• Fairly represent the perspective of your constituency

Communicate!

• Set up a broadcast email list of your fellow board members & respond

quickly to requests for information

• Collaborate with your commission or committee regularly
• Get ACCCA dates on your calendar and plan to participate in meetings and

events in advance

Talk to your campus colleagues about ACCCA

• Encourage them to join you in ACCCA
• Share information and event or activity details

Helpful hints…

Attend all ACCCA Board Meetings—c’mon, there are

• nly four all year!

Attend the meetings of your assigned commission or committee, and participate in as many of the events as you can. Read the ACCCA Newsletter and email alerts; visit the web site for information and show others on your campus how to get involved. Become an ACCCA Cheerleader!

More Helpful Hints…

The Board as a Unit:

• Employs an Executive

Director

• Does not direct staff
• Individual members do not

make public statements

• n behalf of the whole

Board; and

• Publically supports all

Board decisions

Setting Policy and Direction:

• Allocate time at meetings

for discussions of policy and direction;

• Periodically review the

Association’s Mission, Vision & Values Statements

Goals for Positive Leadership:

• Seek consultation with

colleagues on your campus on issues being debated by the Board

• Support ACCCA events

and programs

• Model a desire for

professional development & advancement

What can you expect from the ACCCA Board?

You’ll have fun!

Develop great friendships…

Sure, there will be meetings, and plenty of work…

And, sometimes you won’t believe what you’ll hear…

You may be asked to play a leading role…

But in the end, it’s all about strengthening the profession, one member at a time!

And remember why you got involved in the first place…to make a difference!