Academic Calendar Options for Faculty Senate Consideration and Vote - PowerPoint PPT Presentation

Academic Calendar Options for Faculty Senate Consideration and Vote January and February 2018

Faculty Senate and UCC Requests • Delay start of spring term to increase the number of days available for advising students prior to the first day of spring classes • Provide additional grading time at the end of term

Academic Calendar 101: "Hard” BOG and Faculty Senate Constraints Florida Board of Governors (BOG) requires minimum of 220 days of • classroom instruction for the academic year – Translates to a minimum of 81 days each in Fall and Spring and 29 days each in Summer A and Summer B – UF includes ½ days on Fall and Spring Saturdays and full days of final exams BOG requires starting semesters within the following windows: • – Fall - first three weekdays after August 22 – Spring - first three weekdays after January 4 – Summer - first three weekdays after May 5 Faculty Senate requests: • – Homecoming date in October unless no games are scheduled in October – Spring break between weeks 8-10

Academic Calendar 101: ”Soft” UF Constraints • Favor beginning classes on Monday • Allow UF Housing time to prepare residence halls for fall semester • Maintain 5 future years of approved calendars (we will approve the 2022-2023 calendar this year) • Avoid spring semester starting on first working day after the holiday break – Avoids conflicts with Preview and regular registration

Two Different Options to Consider • Version 1 ( V1 ): Decrease total number of days in Fall and Spring semesters • Version 2 ( V2 ): Hold Final Exams on Sunday

Current Calendar Format: 2020-2021 Total Days Fall 2020 84.5 Spring 2021 83.5 Summer A 29 NOTE: Each Fall and Spring Saturday is ½-day, and Summer B 29 Final Exam days are full days. TOTAL 226

V1 Calendar Format: 2020-2021 Total Days Fall 2020 84.5 Total Days Spring 2021 83.5 Fall 2020 81.5 Summer A 29 Spring 2021 81.5 Summer B 29 Summer A 29 TOTAL 226 Summer B 29 NOTE: Each Fall and Spring Saturday is ½-day, and TOTAL 221 Final Exam days are full days.

V2 Calendar Format: 2020-2021 Total Days Fall 2020 84.5 Total Days Spring 2021 83.5 Fall 2020 84.5 Summer A 29 NOTE: Each Fall and Spring Saturday is ½-day, and Spring 2021 81.5 Summer B 29 Final Exam days are full days. Summer A 29 TOTAL 226 Summer B 29 NOTE: Each Fall and Spring Saturday is ½-day, and TOTAL 224 Final Exam days are full days.

Calendar Details Current V1 V2 (Fewer F/Sp Days) (Finals on Sunday ) Days After Finals to Submit F: 2.5, Sp: 2.5 F: 3.5, Sp: 3.5 F: 3.5, Sp: 3.5 Grades (2020-2021 Calendar) Week Days After Finals to 1/2 1 1/2 1 1/2 Submit Grades Comparison 3+ Days between New Year 4 Terms 8 Terms 12 Terms Holiday and Spring Start of Three 2 Days between New Year 6 Terms 4 Terms 0 Terms Options: Holiday and Spring Start 1 Day between New Year 2 Terms 0 Terms 0 Terms 2020—2021 Holiday and Spring Start through Weekdays between Summer 7-12 7-12 7-12 and Fall 2031-2032 Spring Start Time Exceptions 2 3 0 to BOG Rules Summer Start Time 8 7 8 Exceptions to BOG Rules Fall Start Time Exceptions to 3 5 3 BOG Rules

Calendar Details Current V1 V2 (Fewer F/Sp Days) (Finals on Sunday ) Readings Days Thursday/ Wednesday/ Thursday/ Friday Thursday Friday Start Days Spring: 2 Spring: 3 Spring: 0 Exceptions to BOG Summer: 8 Summer: 7 Summer: 8 Comparison Rule Fall: 3 Fall: 5 Fall: 3 of Three Spring and Fall Monday, Tuesday, Wednesday Monday, Start Days and Wednesday Wednesday, and Options Thursday (2020-2021 Exam Days Full days Partial day Friday Full days Saturday Saturday, (until sundown); through through Monday- full days Saturday Wednesday; half Thursday; partial and Monday day Thursday 2031-2032) day Friday, 3-5 through Thursday; a.m. for makeups pm for makeups Thursday evening for makeups Days After 3 class days (1 2 class days (4 3 class days (2 Thanksgiving term), 1 week + 3 terms), 1 week + 2 terms), 1 week + Holiday class days (11 class days (8 terms) 3 class days (10 terms) terms)

Fall and Spring Comparison of Three Options (2020-2021) Term Current V1 V2 (Fewer F/Sp Days) (Finals on Sunday ) Fall (Monday-Friday) 72 69 72 Spring (Monday- 71 69 69 Friday) Fall and Spring 13 13 13 Saturdays* 12 12 12 Fall and Spring Exam Days* Total Fall and Spring 168 163 166 Total for Year 226 221 224 Note: Number of Summer A and Summer B days remain the same at 29 each. * Saturday class day is calculated as a half-day. Exam days are counted as full Instructional days. These numbers represent full day equivalencies.