2020 Census - 2019 Deadlines LUCA Appeals, New Construction and PSAP - - PowerPoint PPT Presentation

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2020 Census - 2019 Deadlines LUCA Appeals, New Construction and PSAP - - PowerPoint PPT Presentation

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2020 Census - 2019 Deadlines LUCA Appeals, New Construction and PSAP February 19, 2019 February 19, 2019 2 Table of Contents I. Address Related Programs A. Local Update of Census Addresses (LUCA) B. New Construction Program II. Geography

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February 19, 2019

2020 Census - 2019 Deadlines

LUCA Appeals, New Construction and PSAP

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February 19, 2019 2

I. Address Related Programs

  • A. Local Update of Census Addresses (LUCA)
  • B. New Construction Program
  • II. Geography Related Programs
  • A. Boundary and Annexation Survey (BAS)
  • B. Participant Statistical Areas Program (PSAP)
  • III. How can you get involved?

Table of Contents

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February 19, 2019 3

Why should you care? It is in all New Yorkers’ interest to have as complete a Census count as possible

  • Every person counted means more federal

dollars coming into your community.

  • Membership in the House of

Representatives and the Electoral College is based on population.

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February 19, 2019 4

Address Related Programs

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February 19, 2019 5

Address Related Programs

Only opportunity for tribal, state and local government to review and comment on US Census Bureau’s residential address list

New Construction

Opportunity to inform Census of mailing addresses for new residential units built since the LUCA program submissions (Since March 2018)

Local Update of Census Addresses (LUCA)

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February 19, 2019 6

Local Update of Census Addresses (LUCA)

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February 19, 2019 7

Local Update of Census Addresses (LUCA)

 203 Towns signed up  Every County and NYC signed up  The State signed up  The State team supporting local efforts

Governor’s Office Department of Labor  Cornell University’s Program on Applied Demographics Information Technology Services’ GIS Program Office Department of State Council on Children & Family

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February 19, 2019 8

The LUCA Process

  • Improve the Census Master Address

File (MAF): add, change, delete

  • Residential only
  • Census should already have all active

postal addresses

  • Census needs to know both the

location and the mailing address

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February 19, 2019 9

LUCA Submission Statistics: Additions & Corrections

122,000 415,000 381,000

50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000

NYC Counties New York State

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February 19, 2019 10

LUCA Appeals Process

  • Established via Census Address List

Improvement Act of 1994

  • July/August 2019 - Census Bureau will

provide feedback materials based on address additions, deletions and changes requested by 2020 LUCA participants

  • Feedback will document which address

additions and updates were accepted and rejected by the Census Bureau.

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February 19, 2019 11

Feedback Materials

  • Updated full residential address list
  • Detailed Feedback Address List including all

proposed changes with a processing code identifying the action taken by the Census Bureau

  • Full residential address count for each census

block, including group quarters

  • Address Update Feedback Summary Report

with totals of each action type

  • Feedback maps
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February 19, 2019 12

Appeals Process

  • Participants must submit

documentation that substantiates the existence and location of each appealed address

  • Participants have 45 days to submit

appeals

  • Office of Management and Budget

Staff have 15 days to respond and the resulting decision will be final

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February 19, 2019 13

Supporting Documentation

  • Written explanation about how each

address being appealed should appear in 2020 Census Address List

  • Written statement of why Appeals Staff

should adopt the recommendation

  • Evidence such as…
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February 19, 2019 14

  • Onsite inspection or interview with

resident or neighbors

  • Issuance of recent occupancy permit

(not building permits)

  • Issuance or utilities

(electricity, gas, water sewer, telephone, etc.)

  • Provision of other gov’t services

(housing assistance, welfare, etc.)

Supporting Evidence

Continued on next slide 

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February 19, 2019 15

  • Photography including aerial photography
  • Land use maps
  • Local 911 emergency list

(if residential vs. commercial units distinguished)

  • Tax assessment records

(if residential vs. commercial units distinguished)

  • Evidence demonstrating quality of

address or map reference source

Supporting Evidence

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February 19, 2019 16

  • Date of address source
  • How often source is updated
  • Methods used to update source
  • QA procedures used to update source
  • How source is used by gov’t entity or originator

Evidence of address or map reference source = Metadata

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February 19, 2019 17

New Construction Program

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February 19, 2019 18

New Construction Program

Purpose: To obtain city-style

addresses for newly built housing units in blocks where census questionnaires need to be delivered

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February 19, 2019 19

New Construction Program Process

  • Invitation letters from Census in April/May 2019
  • September 2019: Participant Review Materials

mailed to participants and training webinars provided

  • Participants identify address for housing units,

group quarters and transitory locations for which construction began during or after March 2018 and will be closed to the elements and potentially inhabited by April 1, 2020.

  • Responses due 45 days after receipt of Participant

Review Materials

  • Average time spent per participant estimated to be

47 hours

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February 19, 2019 20

Geographic Boundary Related Programs

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February 19, 2019 21

Geographic Boundary Related Programs

Boundary and Annexation Survey (BAS) Annual opportunity for tribal, state and local governments to submit changes to their legally defined boundaries Decennial review and updated of selected statistical areas census boundaries Participant Statistical Areas Program (PSAP)

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February 19, 2019 22

BAS Process

  • Boundaries of interest = state, county, city, town,

village and tribal

  • January 1: Reporting begins
  • March 1: Deadline for BAS submissions to be

included in next American Community Survey and Population Estimates program data

  • May 31, 2019: Annual submission deadline.

These updates included in the 2020 BAS

  • May 31, 2020: Last opportunity for changes to be

submitted for inclusion in boundaries used for 2020 census.

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February 19, 2019 23

PSAP Process

Purpose: Once a decade opportunity for

participants to review and update selected statistical area boundaries that will be used for the 2020 Census data tabulation and subsequent annual American Community Survey estimates and the Economic Census (e.g. include

the Adirondack Park so Census blocks can be cleanly aggregated within the park.)

ex: Adirondack Park Boundary

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February 19, 2019 24

PASP dates

  • January 1, 2019: Participants start to

receive material.

  • “Participants have a maximum of 120 days

from the date of receipt of materials to complete and submit statistical geography updates to the Census Bureau.”

  • April/May 2019: Updates received by

Census Bureau

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February 19, 2019 25

Standard Statistical Geographies

  • Census tracts
  • Block groups
  • Census designated places
  • Census county divisions
  • Also – similar tribal geographies
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February 19, 2019 26

How can you get involved?

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February 19, 2019 27

How can you get involved?

  • New York State is a participant and is seeking to

collaborate with interested stakeholders on:

– Appeals – PSAP – New Construction

  • Complete Count Committee (CCC)
  • Hard To Count (HTC) Communities
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February 19, 2019 28

Complete Count Committee

  • Organize a local government CCC

in your jurisdiction

  • Connect with CCCs that have

been organized by your state or county

  • Identify your HTC communities
  • Develop your CCC plan of action
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February 19, 2019 29 2020 Census CCC Guide NLC Municipal Guide

CCC Guides

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February 19, 2019 30

Hard To Count

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February 19, 2019 31

Where are the Hard To Count?

Hard To Count 2020

CUNY Mapping Service City University of New York’s Graduate Center https://www.censushardtocountmaps 2020.us/

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February 19, 2019 32

Motivate All Residents to “Be Counted”

  • College Students
  • Snowbirds
  • Resident Aliens
  • Unauthorized Immigrants
  • Others Reluctant to Respond to

a Government Survey

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February 19, 2019 33

Census Bureau Jobs

Office positions

hiring through Spring 2019

  • Area Census Office Manager, Census Field

Manager, IT Manager, Clerical Support, etc.

  • Apply at www.USAJOBS.gov

Field positions

hiring through Spring 2020

  • Recruiting Assistants, Field Supervisors,

Enumerators

  • Apply at https://2020census.gov/jobs
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February 19, 2019 34

Confidentiality

  • All Census data protected by

Title 13, U.S. Code

  • Private information is never published,

including names, addresses, SSN, and phone numbers

  • Violators face penalties of up to $250,000

and up to 5 years in prison for each violation

  • All Census Bureau employees sworn to

uphold Title 13 for life

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February 19, 2019 35

Citizenship Question

  • Added at direction of Commerce Secretary Wilbur Ross

in March 2018

  • Challenged in court by NYS leading coalition of states

 Failed to follow procedures outlined in the Administrative Procedures Act (APA)  Violates Article I: duty to count “whole number of persons”

  • January 15, 2018 ruling from SDNY

 Violated APA in multiple ways

  • February 15, 2019 Supreme Court agrees to decide if

question may be added.

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February 19, 2019 36

Contact Information

Rich Tobe - Richard.Tobe@labor.ny.gov Liz Burakowski - Elizabeth.Burakowski@nyshcr.org Rodger Coryell - Rodger.Coryell@its.ny.gov

Questions?