2020 Annual General Meeting Downtown Oshawa BIA Rules of Engagement - - PowerPoint PPT Presentation
2020 Annual General Meeting Downtown Oshawa BIA Rules of Engagement 1. Keep your mask on at all times 2. For those attending in person, please raise your hand if you have a question 3. For those attending virtually, please ask your questions in
Downtown Oshawa BIA
The general functions of a traditional BIA, according to the Ontario BIA Handbook are to:
land, buildings and structures in the area beyond that provided at the expense of the municipality generally
Chapter 19 of the Toronto Municipal Code* , which was substantially changed in 2007, lists additional BIA functions. They include, among others:
the business improvement area
street, to all member property owners who provide written consent, upon approval of the program by the general membership of the business improvement area
The website address is: https://www.ontario.ca/document/business-improvement-area-handbook/introduction-business- improvement-areas
Examples of other BIA Activities:
10.Parking Study Report 11.New Business 12.Announcements 13.Adjournment
Key Notes:
Key Notes:
2019 was a very successful year
Oshawa
2019 Year End & Close Out 2020 Plan Deployment Covid-19 Wave 1 Impact Close office Draft analysis Pivot to online Develop revised plan Direction to reduce plan from 2019 Develop action plan to deliver results Execute Revised Plan Prepare 2021 Plan Member Survey AGM Approve 2019 Audit Status update 2020 Approve 2021 Covid-19 Wave 2 City Approval for 2021 Close out 2020
F J D N O
Develop revised plan Conduct City Audit Revise Budget Prepare City Presentation for Committee
J M A M A S J
Website – Phase 1
61.15% 5.21% 18.95% 4.76% 3.39%4.36%
Country
Canada UAE USA "Not Set" China
Page Views: 13,510 Unique Visitors: 5,310 Most visited page: Members Page
Social Media Campaign examples
Thursday/Friday for duration of event)
Social Media Snapshot
Website
regularly posted to the Members Page
Communications
Audit
A few ways in which we have increased engagement and communication within the membership are:
messenger, Facebook or text messages per week
14,500 print copies)
The BIA board and staff advocate on behalf of the members for numerous issues
Helping to improve the community through different initiatives and partnerships
Although 2020 Events were cancelled due to COVID-19 and budget reductions the BIA has been successful in…
future events such as the Oshawa Generals’ Street Fest and Summer Fest Downtown Oshawa.
The BIA was also recognized for the Bright and Merry Market which won the award for Best New Event/Festival
COVID Packages for Members
Member Programs Rolled Out
Labour Hours and Deliverables
5,815 paid hours from January 1 to December 31, 2019 Costs paid $6400 and $4500 in in-kind computer support
What is different from this version of the budget ?:
identified in latest survey:
Approved 2020 Adjusted COVID-19 Budget Budget as of June 2020 2021 Proposed Budget
$213,950 $196,228 $163,110 $198,874 What is this investment?
What is the expected outcome of this investment?
ADMINISTRATION Salaries And Benefits $157,724.00 Board Supplies $500.00 Stationery/Supplies/Photocopies $3,000.00 Postage $1,000.00 Telephone/Fax/Internet/Parking $1,000.00 Miscellaneous $200.00 Network $3,500.00 Legal (events Trademark) $1,500.00 Rent and Occupancy Costs $10,800.00 Office/Computer Equipment $2,500.00 Professional Fees $7,000.00 Insurance $5,000.00 Training/Education/Travel $500.00 Memberships $3,500.00 Banking Fees + Interest $400.00 Board Meeting Expense $750.00 $198,874.00
Develop a multi year plan and engage members to ensure it is supported and to provide visibility with where we are headed.
Approved 2020 Adjusted COVID-19 Budget Budget as of June 2020 2021 Proposed Budget
$129,600 $91,193 $67,436 $97,000 What is this investment?
What is the outcome of this investment?
PROMOTION Mixed Media Campaign $31,000.00 Newsletter $500.00 Annual General Meeting $500.00 Website $6,000.00 Town Hall Meetings $500.00 Membership Engagement $1,000.00 Banners- Installation/Removal/Mainten. $8,000.00 New Banners $3,500.00 Partner Banners $3,000.00
$3,000.00 Community Development (CD) $10,000.00 Economic Development $30,000.00 $97,000.00
Approved 2020 Adjusted COVID-19 Budget Budget as of June 2020 2021 Proposed Budget
$159,700 $16,430 $12,506 $6,000 What is this investment?
What is the outcome of this investment?
shop, dine, stay and stay local if allowed to gather
EVENTS Halloween Festival $0.00 Oshawa Generals Street Fest $0.00 Bright and Merry $0.00 New Events $5,000.00 Frosh Week/Convocation Week $0.00 Oshawa SummerFest (International Food) $0.00 Kars on King $0.00 Communities with Brooms $0.00 Volunteer Expenses $1,000.00 Wine Festivals $0.00 Butter Tart Festival $0.00 $6,000.00
Approved 2020 Adjusted COVID-19 Budget Budget as of June 2020 2021 Proposed Budget
$146,000 $140,000 $46,046 $74,000 What is this investment?
What is the outcome of this investment?
PHYSICAL IMPROVEMENTS Wall Mural $0.00 Winter Greenery $10,000.00 Winter Greenery (Amortization) Holiday Lighting - Install/Removal $6,000.00 Christmas Lights/maintenance $58,000.00 Streetscape $0.00 $74,000.00
Approved 2020 Adjusted COVID- 19 Budget Budget as of June 2020 2021 Proposed Budget
City of Oshawa Levy $536,750 $416,851 $268,750 $268,750 Other Income** $112,500 $37,000 $56,069 $90,770 Revenue from Carry Over $16,354 **Key Note: Other Income is mostly Grants and Sponsorship driven This will rely heavily on staff resources in administration to secure this funding through Grant writing Other Income is generally a matching fund requirement and may require matching sponsor funds
Motion and Vote to approve 2021 BIA Budget as Proposed
Please welcome Sue from the City of Oshawa to discuss the results of the Parking Survey conducted in the downtown