2020 Agenda 3:00 PM Welcome & Intros 3:05 - 3:50 SOAK* 3:50 - - - PowerPoint PPT Presentation

2020 Agenda

3:00 PM Welcome & Intros 3:05 - 3:50 SOAK* 3:50 - 4:05 BurnOut 4:05 - 4:20 STRETCH BREAK - Visit with your favorite Art Project 4:20 - 5:05 Precipitation NW 5:05 - 5:30 Regional Contacts for Burning Man 5:30 - 6:00 Break Outs

SOAK*2020 Some Assembly Required

New in 2020

• Population Cap is 1900 - at capacity for this site
• New Producers
• New Leads
• Retiring Leads
• Power & Comms is all new, Production Manager
• New Burner Barn!

Introductions

Welcome new peeps: Courtney, Pinky, Tight Pants, Eagle Eye, Paddywhack, Silver Dragon, Anholt, Honeybee, Koala, One Eye, GoldDust, Key Lime

Retire wheeees!

Taj, Hatchet, Rally, Captain Linux, Something, Jinx, Tusk, 3Phase, Honeybee

MBS 2020 DIYMBS

Hello!

MBS Leads - Cheshire and Sour Patch

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2020 Artist - Shiny

The details ◎ 80 cubes form a 15 ft cube MBS ◎ Each cube - 3 ft3, about 50 lbs ◎ Plywood faces & 2”x4”s ◎ 30 cubes are scattered nearby ◎ Each MBS side forms a colored design ◎ Mini “samples” around MBS for sitting ◎ LED lights inside ◎ Completion - Yes? TBD? 😭

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The Concept

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SOAK History

Presented by Koala

The regional program began in 1997 as way to build up more local burner communities, eventually those spawned regional burns and SOAK was one

• f the first.
• Flipside (Austin) 1998
• Critical (Seattle) 2003
• SOAK (Portland) 2005
• Soooo many more

We’ve moved around a bit as we’ve grown

2005 Miller Bros 2006-2010 Prindel Creek 2012-2013 Tidewater Falls 2011 2014 Justesen Ranch 2015-now

And how we’ve grown! In 2005 roughly 300 people attended the first SOAK, in 2015 we had our first sell

• ut year and today we have to cap the population

at 1,900 people! Turnip Man (2005) vs Battle Narwhal (2018)

Tickets & Sound Policy

Ticket Prices

• 2015: $85, $115, $125
• 2016: $100
• 2017: $110
• 2018: $115
• 2019: $115
• 2020: $125, RVs $50

Approximate Timing

1. Vollie Redemption TODAY 2. Subsidized Notified March 7, sales later 3. Theme camp + Artist DGS Notified Early March, Sales Mar 15 4. Main Mar 22 5. Landowner + Vendor DGS Apr 1 6. OMG Apr 26

Gift Ticket Policy

• Pay it forward system - cannot be earned for current year, only for next year
• 16 Hours = Free ticket
• Leads, your Volunteers depend on accurate entries ;)
• Can Defer 1 year
• Retired leads with 2+ yrs will get a gifu ticket for the next year.

SOAK*2020 Directed Group Sale

In order to support the core social infrastructure of SOAK, we ensure critical theme camps, artists, and infrastructure volunteers have access to targeted ticket sales. Providing these dedicated groups with access to tickets early on allows for their project planning to commence and also decreases demand (and therefore competition) for tickets in the Main Sale. The Directed Group Sale is intended to help pre-identified, established collaborative groups get access to tickets for their critical team members so that they can begin planning their projects.

“Subsidized” Tickets

• Awarded by the Board
• 60 planned for 2020
• Half price of regular ticket

BRC Ticket Allocation

2019 had approximately 70,000 tickets for sale, divided as follows:

• Pre-sale/Fo’Mo: 4,000 tickets at $1,400
• Directed Group Sale: 32,000 tickets at $425. 15,000 vehicle passes
• Main Sale: 23,000 tickets at $425. 10,000 vehicle passes available at $100
• OMG Sale: 3,000 tickets at $550. 1,500 vehicle passes available at $80
• Low Income: An additional 4,500 tickets are offered as part of the low income

program at $210

• 70K does not count staff, LEO, Vendors
• Tickets are subject to around a 12% tax, plus a $15 to $25 per order shipping

charge.

BRC Ticket Allocation

SOAK 2020 Ticket Allocation

2020 has approximately 1,900 tickets available, divided as follows:

• Volunteer, Staff, and Vendors: 400 tickets

a. About 300 are gifu tickets for people that worked more than 16 hours in 2019 and SOAK Ops staff b. “Vendors” are Medical, Security, and Landowners

• Directed Group Sale: 600 tickets for Art/Theme camps
• Main Sale/OMG: 840+

a. OMG is usually ~100 Tickets, based on prior years

• Subsidized: 60 Tickets
• Patron Tix: 40

SOAK*2020 Headcount (projected)

2020 Ticket Sales/Redemption

• No matter who you are - main sale, volunteer, lead, guest EVERYONE redeems or

buys tickets through Brown Paper Tickets

• Emails are NOT tickets
• Volunteer redemptions - very soon
• Tickets are not sold at Box Office
• Directed Group Sale: March 15, 8pm
• Main Sale: March 22, noon ‘o clock

2020 RV Ticket Sales

• Limited to about 150
• $50/ticket
• RVs are vehicles and campers that have been permanently modified to live in
• Emails are NOT tickets
• Must present ticket at box office
• Tickets are not sold at Box Office
• Available through DGS and Main sale
• infographic?

2020 RVs

• Camping in a car, truck, or van that has NOT been PERMANENTLY

MODIFIED to be a camping vehicle is PROHIBITED by Wasco County. Permanently modified vehicles will be considered on an individual basis, and will require purchase of an RV/Trailer Pass during ticket sales.

• If you are not sure if yours is an authorized camping vehicle, email

boxoffice@soakpdx.com

Sound

Sound has been Banned from SOAK*2020. Please tune in next year. Also banned:

• Hugs
• Sunshine
• Fun
• Sex
• Food
• Camping
• Unicorns
• Unicorns
• Booze
• Art
• Vapes
• Influencers
• Onesies
• Snark

Sound

“Quiet Hours”: 6am - 10am every day. Keep all sound at a conversational level so people can sleep. Zone 1: No sound above a conversational level allowed from midnight-10 am Zone 2: No sound above a conversational level from 3am - 10am Zone 3: Sub-bass turned off or significantly reduced at 3 am, no sound above a conversational level allowed from 6am - 10am Failure to respond appropriately to complaints raised by SOAK officials may result in:

• volume check by SOAK Operations
• mediation between camps and/or individuals
• loss of amplified sound privileges
• ejection from the event

Sound

We received our very first official sound complaint Wasco County Commissioners are kindly giving us the opportunity to address it this year without any sanctions. “Midnight” was a hot topic...and an audience member had quite a bit to say about it NEW FOR 2020- Starting at midnight each evening, SOAK Operations will do a sound check at Gate. If your sound can be clearly heard at Gate, you will be instructed to lower your volume.

https://docs.google.com/document/d/1oT-ZhpT-ageMmyjPPMcKuCY2rNvOONUxDq-oD7RBcdE/edit#

Art & Camp Placement

Camp placement decisions announce early March via email Symposium March 28th and 29th, contact placement@soakpdx.com

Increase in Camp Applications

• 75 camps in 2017
• 81 camps in 2018 - 8% increase
• 105 camps in 2019 - 29.63% increase
• 111 camps in 2020 - 5.7% increase

With ticket scarcity and DGS being a main avenue to ensure a ticket for a participant, we expect this to keep rising.

What Are We Doing About This?

• More detailed criteria in preparation for not placing camps due to space.
• A more thorough examination of camp applications and higher communication

with camps to understand their interactivity and gifus to SOAK and to make educated and impartial decisions on who is placed or not.

• More feedback to camps based on the criteria so they can improve and receive

placement.

• An adjusted timeline so that only camps that are placed are receiving DGS.

Timeline for 2020

2/3 - Art and Camp Registration opened 2/19 - Hard Close on Registration closed NOW: Reviewing Applications Early March - Event Mapping and Placed/Not Placed camps emailed with DGS allocation March 15 - DGS Sale opens March 20 - DGS Sales close March 28+29 - Placed Camps Symposium

SAFETY NORTHWEST

APRIL 24-26, 2020

Photo credit Krissy Sorensen

It was better next year

Any Questions?

Pants Matrix

Above 60F Below 60F People Proximity Precipitation Pants Day Indoors Yes Yes Yes Yes No Outdoors Yes Yes Yes Yes No Day time Yes Yes Yes Yes No Night Time Yes Yes Yes Yes No

Precipitation Northwest

Update

WHO ARE YOU ?

Our Mission

Precipitation Northwest’s mission is to foster opportunities for participatory art, civic engagement, and leadership development. Our organization seeks to:

• Build bridges between the burner community & others in

the Portland metro area

• Provide opportunities for skill building, arts education, &

leadership development by offering participatory, decommodified, and interactive events

What PNW Does

Precipitation Northwest is the sponsoring organization for SOAK, BurnOut, and Safety Northwest, as well as the leaseholder for the Burner Barn.

• “Manages the money”
• Provides organizational continuity between programs
• Files taxes and other official documents
• Protects the org’s assets (the community)
• “Hires” producers
• Optimizes current org operations
• Plans for the future
• Develops new programs with community input
• Manages technology
• Develops leadership
• Funds art

WHO ARE YOU ?

2020 New Board Members

Preet Gujral Secretary Molly Harpel Alexander LaVake Kristin Stankiewicz

2020 Returning Board Members

Harry Nedley President Ryan Krellwitz President Emeritus Dale Lucht Treasurer Danielle Parks Vice President Ariel Rigney

2019 Retiring Board Members

Adrian Thomas - Eikmann 1949-2019 Sarah Honeycutt 2019

Precipitation Northwest’s mission is to foster opportunities for … leadership development.

• Undertook big push for producers for BurnOut and SOAK
• Hired the maximum number of board members under bylaws
• Began initiatives to directly solicit key stakeholders for leadership positions
• Aided in development of program for safety leads
• Began initiatives to increase community involvement in PNW’s work

The year in leadership development

A Year In Review: 2019 & 2020 (so far)

• Held 1st Annual General Assembly at the Burner Barn & Zoom
• New Program & Event Idea Form live on our website now
• SOAK*2019 happened & was awesome

○ Increased Artist Provisions to $8,000 (up from $7,500)

• SOAK*2020 will happen & will be more awesome!
• Conducted a Community-Wide Leadership Survey to collect input & feedback about our role;

information gathered is helpful for us to plan our activities & we plan to do this again

• New Burner Barn at the Pickle Factory

○ Burner Barn Manager (KosherBacon) ○ Free to use & request barn for meeting space or build space

Burner Barn at the Pickle Factory

Burner Barn at the Pickle Factory

Burner Barn at the Pickle Factory

Burner Barn at the Pickle Factory

SOAK, LLC & Precipitation Northwest: SOAK Event Production History

Income Expenses Artist Provisions SOAK*2015 & earlier SOAK LLC SOAK LLC SOAK LLC SOAK*2016 SOAK LLC SOAK LLC Precipitation NW $6,000 SOAK*2017 SOAK LLC SOAK LLC Precipitation NW $6,000 SOAK*2018 Precipitation NW Precipitation NW Precipitation NW $7,500 SOAK*2019 Precipitation NW Precipitation NW Precipitation NW $8,000

Preliminary* Financial Summary: 2019

Gross Expenses Gross Revenue Net Revenue Notes General & Administration $48,279 $192

• $48,086

Biggest expenses: Burner Barn & D&O Insurance BurnOut*2019 $14,559.26 $12,931.76

• $1,627.50

SOAK*2019 $138,562.21 $196,998.15 $58,435.94 Town Hall 2019 $110 $0

• $110

Expense: Venue Rental SUBTOTALS: $201,510.47 $210,122.13 $8,611.66

* Estimated: financials will not be finalized until after 2019 taxes are done in May

• 2020. Financials will be posted at PrecipitationNW.org/Financials

SOAK*2020 Artist Provisions Program

• Funded by Precipitation Northwest.
• Administered & managed by Sepia, who works directly with the Programs

Committee.

• Theme Camp and Community provisions.
• Provisions awards will be sent soon.

STAY TUNED FOR MORE! Information can be found at the SOAK*2020 event website, the Precipitation Northwest website, and social media http://soakpdx.com/provisions/

Conduct Review Panel

• Who is involved?

○ Precipitation Northwest Board Members: Harry, Danielle ○ Members of the community

• 2019 - Investigations: 5 total. 5 - complete. 0 - in process;

○ Current recommendations to the Board: 0; ○ Current Lifetime ban: 6; One year ban: 0 ○ Warnings: 0; No action: 0.

Questions? conduct@precipitationnw.org

What’s Next: 2020

• The year of Participatory Art
• SOAK*2020 is coming

○ New Artist Provisions Budget: $8,500 ○ Patron Tickets - 40 tickets offered at $420 each (Tax deductible)

• BurnOut 2020

○ Beacon hired as BurnOut producer

• PNW General Assembly
• Launch strategic plan & invite community to participate with us

What’s Next: 202X

• Increased Civic Engagement
• Fundraising
• Grant Opportunities
• Installation of public art through Portland
• Workshops and educational opportunities
• Financial A+ Health
• Outreach with Burners without Borders
• Increased focus on DEI
• [Your vision here]

How To Get Involved

• Join the Board
• Apply for SOAK*2021 Producer
• Submit an Event or Program Idea
• Attend a General Assembly
• Hold an event at the Burner Barn
• Donate

Don’t Be A Stranger!

Email us anytime with ideas, questions, and concerns: board@precipitationnw.org Visit our website for the most recent news: www.PrecipitationNW.org Follow us on Facebook: www.facebook.com/PrecipitationNW

Regional Contacts:

Xandra “Ice Queen” (2011) Tzara “Porn★Star” (2007) Emily “Tank Girl” (2011)

Regional Contacts - What and who are we?

A Regional Contact’s role is to help build and support the Burning Man community in a local area. Burning Man Project considers Burning Man to be a year-round, global community comprised of individuals, groups, and events.

Regional Contacts - What and who are we?

We help you connect with local resources. We help you connect with playa resources. We help represent you to the BMORG itself. ...If you have feedback, questions, and a particular interest - tell us.

ARCS

WHAT: “Autonomous” Regional Contact Selection WHY: The Global Network is growing at a pace that outstrips the ability for Intake Team to interview and appoint Regional contacts at a rate that keeps up with demand. The hope is to decentralize some of the selection process so as to empower established, thriving and healthy regions. The process requires a Burning Man appointed moderator to oversee the process Toronto Regional Contact & Meta Regional, Mountie, has agreed to assist us.

Snapshot of Committees and Programs

Meta Regional Contact Committee

Helps the Burning Man Org support the Regional Contact Network

Regional Events Committee

Helps the Burning Man Org support and sanction Official Events

Burners Without Borders

BWB promotes activities around the globe that support a community's inherent capacity to thrive by encouraging innovative approaches to disaster relief and grassroots initiatives that make a positive impact. Local Chapter - facebook.com/bwbpdx/

Global Art Grants

Burning Man’s Global Art Grants support interactive, participatory art experiences around the world.

Black Rock City Honoraria

Black Rock City Honoraria support artists in creating art for the annual Burning Man event in Black Rock City.

Bringing Playa Art and Other Art Grants

https://burningman.org/event/art-performance/playa-art/ The Art Installation Registration Questionnaire will be open late February 2020 and will be open until May 26, 2020. Other Opportunities for Artists: Joe Meschede, Civic Arts Coordinator, Burning Man joe@burningman.org (415) 865-3800 ext 171

Civic Responsibility / Communal Efgort - BM PDX is Built BY YOU DISCUSSION: How do we further enrich our surrounding community?

For those of you who are new, what would help you feel better engaged and acclimated to the Portland Burning Man Community?

Regional Contacts Contacts Contacts Contacts Contazzzzz Portland@Burningman.org @BurningmanPortland

Burning Man Tickets 2020

1) Review or set up your Burning Man Profile. 2) Stay Informed and the most up to

• date. Visit Tickets.Burningman.org
• n a regular basis and subscribe to

the Jackrabbit Speaks newsletter. 3) All sales are at 12 noon PST. 4) Orders will begin shipping mid-June 2020.

Tickets.burningman.org Profiles.burningman.org

Join Subscription Lists

Announcements "Portland-Announce" send an email to:

portland-announce+subscribe@burningman.org

Discussions "Portland-List" send an email to: portland-list+subscribe@burningman.org

Breakouts

Temple Crew - Annex Room