2020-21 SUPERINTENDENTS PEEF EXPENDITURE PLAN SFUSD BOARD OF - - PowerPoint PPT Presentation

2020-21 SUPERINTENDENT’S PEEF EXPENDITURE PLAN SFUSD BOARD OF EDUCATION COMMITTEE OF THE WHOLE MARCH 2, 2020

PEEF MATERIALS AND STAFF

DOCUMENTS

• 2020-21 PEEF Expenditure Plan - Superintendent’s Proposal for 1st Reading
• PEEF CAC Recommendation Memo
• Staff Response to Recommendation Memo
• PEEF Expenditure Plan Appendix Available on the PEEF webpage

PEEF OFFICE STAFF

• Edwin Diaz, PEEF Director
• Christopher Lee, Ph.D., PEEF Manager of Strategy, Research and Evaluation
• Emily Mayer, PEEF Budget Manager
• Ripa Saha, Management Assistant

Opening Introduction

• In 2004, San Francisco voters approved the ballot initiative Proposition H, establishing the Public

Education Enrichment Fund (PEEF) as law within the City Charter, Section 16.123.1-10.

• In 2014, voters reauthorized PEEF by passing Proposition C through the 2040-41 academic year.
• The legislation mandates that half of the SFUSD allocation supports Sports, Libraries, the Arts, and

Music (SLAM) and half support Other General Uses (OGU) programs that promote general education purposes.

• The superintendent prioritizes programs for OGU funding that support the district’s goals,

strategic plan, and provide academic, student and family support.

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PEEF Process Timeline

Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul

Revenue Estimates

Estimate received from City Controller’s Office; incorporated into draft Expenditure Plan Estimate received from City Controller’s Office; incorporated into draft Expenditure Plan Estimate received from City Controller’s Office; incorporated into draft Expenditure Plan Estimate received from City Controller’s Office; incorporated into draft Expenditure Plan

Programs & District Staff

PEEF Office creates program templates; SMART Meeting: Review Exp. Plan Assumptions Program Managers develop Expenditure Plan budget & narratives and Chiefs Approve PEEF Office reviews Program budgets & narratives; creates draft Expenditure Plan Assists the CAC with development of their Recommendations April 1: Exp. Plan submitted to City PEEF Office works with District Senior Leadership to draft June Amendment

PEEF CAC Meetings Board of Education

BOE Meetings: Budget Business Services BOE Meetings: BBS, First Reading BOE Meetings: BBS, C&I, BOE Meetings: BBS June Amendment COW, Second Reading

Vision for PEEF Program Evaluation

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• Results-Based Accountability

○ Quantity of Effort ■ How much was performed (#)? ○ Quality of Effort ■ How well was service performed (%)? ○ Quantity of Effect ■ How many students & families are better off (#)? ○ Quality of Effect ■ What % of students & families are better off and how?

• Continuous Improvement

○ What are we trying to improve? ○ What changes might we make and why? ○ How will we know if the change lead to an improvement?

R & E Takeaways

• Board of Education and PEEF CAC have requested

this information

• All PEEF programs will have goals, targets, and

measures

• Program staff will collaborate with Dr. Lee to develop
• r revise measures
• Refreshed program evaluation framework will help us

determine which practices and/or programs to adopt, adapt, or abandon

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2020-21 SUPERINTENDENT'S PEEF PROPOSAL

REVENUE

• September Estimate For FY 2020-21 Allocation Was $84,270,000
• December Estimate For $90,600,000
• Increase Of $6,330,000
• Remains Unclear If Increase Is On-going As Preliminary FY 2021-22 Estimate Is

$85,700,000

• Given This Projection Expenditure Plan Was Built With $84,270,000 Estimate

SPORTS, LIBRARIES, THE ARTS, AND MUSIC (SLAM) SLAM Allocation $41,461,000 Half of the SFUSD allocation supports Sports, Libraries, the Arts, and Music (SLAM)

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OTHER GENERAL USES PROGRAMS

ACADEMICS

A-G Support: Additional Course Earning Offerings AAALI Program Supports AVID / AVID Excel Bayview Support Plan Career Technical Education Digital Learning Ethnic Studies Support Health Education Multilingual Pathways Reading Intervention Supports Science and Mathematics (formerly STEM) Teacher and Leadership Development

STUDENT AND FAMILY SUPPORT

Early Education Multi-Tiered System of Supports Enhanced Social-Emotional Supports (formerly SOAR Supports) Partnership Academy Peer Resources Restorative Practices Student Support Professionals Support for Focal Populations (SIPHY) Translation and Interpretation Services Wellness Centers Wellness Policy

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OTHER GENERAL USES

OGU Cost $45,336,513* OGU Allocation $42,135,000 Variance $ 3,201,513

This half of the funding supports the district’s goals and strategic plan. It also provides academic and student and family support and prior year investments. Difference in cost is due to increases in salary and benefit costs and is to be covered by PEEF fund balance.

*Post Salary and Benefits True-up

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COMMUNITY ADVISORY COMMITTEE PRESENTATION

COMMUNITY ADVISORY COMMITTEE

The PEEF CAC serves as a conduit for informing as well as receiving input from SFUSD stakeholders (students, parents, staff, and other community members) in order to assist the Superintendent and the Board of Education to effectively allocate PEEF funding. The PEEF CAC:

• Reviews PEEF program information and data
• Advises the Board of Education and Superintendent
• Contributes to PEEF communication and awareness

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CAC MEMBERS

CURRENT

Sarah Ballard-Hanson Tami Benau Allyson Bravmann Tracy Brown-Gallardo Doris Chan Shawn Drost Michael Essien Peter Govorchin Carol Hill Karl Hoffman Steven Hum Henry Hung Edwin Jiang Mimi Kasner

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Tara Kini Vishal Krishnaiah Selinda Medrano Alice Mosley Lainie Motamedi Misha Olivas Diana Pang Greg Peters Nicole Scott Emma Shen Avery Shevelev Irene Tan Anthony Tran Lai Wa Wu Janet Yieh

CAC Guiding Principles

The PEEF CAC’s Guiding Principles are to prioritize programs that:

• Offer immediate and proximate benefits to students
• Address access and equity with a view toward advancing social justice
• Increase the social and emotional safety of students
• Promote creativity and innovation
• Demonstrate an ability to be sustained over time

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COMMUNITY ADVISORY COMMITTEE

This year, the PEEF CAC: Provided continuous feedback to improve our budget development process Met with program managers and leadership to learn more about PEEF funded programs and district initiatives Reviewed all program proposals including proposed program activities, budget and impact data to date and staff responses to questions Reviewed the superintendent's proposal and developed final recommendations

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CHANGES FROM THE PAST YEAR AND LESSONS LEARNED

• PEEF Summit
• Co-Chairs Regularly Met With PEEF Team
• Revised Budget And Narrative Templates
• Generated Longer And Detailed Proposals
• Created A Rubric Based On Guiding Principles
• Attended Monthly Budget Business Services Meetings
• Received PEEF Financial Reporting From Staff And CFO
• Team Building Activities Embedded Into Monthly Meetings
• Improved Timing And Coordination Of CAC And Budget Process
• Received Timely Information From District Staff To Help Set Contexts For Discussions

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CAC MEMO RECOMMENDATIONS

The PEEF CAC appreciates that access and equity are reflected in most of the submitted proposed budgets and that many of these programs have minimal or no staff changes to keep services to students consistent with 2019-20 levels. The recommendations of the CAC are as follows:

• The PEEF CAC recommends that Student Support Professionals and

Wellness Centers staff numbers and roles should continue to strive to be responsive to the diverse needs of school site-based factors such as demographics, student needs, or school size.

• The PEEF CAC strongly recommends that the African American

Achievement and Leadership Initiative (AAALI) programmatically and systemically expand into more elementary schools.

CAC MEMO RECOMMENDATIONS

• The PEEF CAC recommends the district give opportunities for

expansion to those programs that have demonstrated impact in areas such as achievement, attendance, etc.

• The PEEF CAC would like to receive additional impact analysis and

feedback from youth and families about direct service programs and pathways through methods such as student surveys. We applaud Libraries and PE’s existing and growing efforts to do this. Other

• pportunities for inclusion of student’s voices may be through the

engagement of student advocacy groups such as the Student Advisory Council.

CAC MEMO RECOMMENDATIONS

• The PEEF CAC recommends that the district provide, and clearly

communicate, course offerings and pathways for visual and performing arts, math, science, physical education, and athletics. Immediately bring back the annual course catalog including mapping to which schools are offering

• programs. Include middle school offerings and electives, and 6-12th grade

athletics as well.

• The PEEF CAC recommends that the Bayview Support Plan develop a Theory
• f Action linking research, practices, and impact.

ADDITIONAL COMMENTS

• The PEEF CAC suggests that the district align the content standards of

summer school credit recovery and school year course offerings.

• The PEEF CAC suggests that program proposals that received less than the

median rating in the CAC’s scoring should visit with the CAC.

• The PEEF CAC would like additional clarification on the Partnership Academy
• model. The CAC also suggests the Family Partnership Academy considers

developing stronger relationships with community-based organizations focusing on family engagement.