2016 Annual General Meeting Association des Parents dElves de - - PowerPoint PPT Presentation

• 2016

Annual General Meeting

Association des Parents d’Elèves de l’École Française de Melbourne Inc.

Caulfield Junior College Caulfield North 2 May 2016

Welcome Thank you for coming today

Meeting format

• Chair: Isabelle Le Bouder, President
• Minutes: Florence Bruyère, Secretary

Attendance

• Regular Members:

192 members-Presents 67 Proxies 125 (40 %)

• Honorary Member:

Myriam Boisbouvier-Wylie, French General Honorary Consul and EFM honorary president

• CJC:

Amanda McLean, CJC Principal Tara Blanchy, CJC School Council President

• French Embassy:

Eric Soulier, (apology)

• Partner schools :
• Present tonight:

Maria Karvouni, Auburn High School Principal Sheereen Kindler, Glen Eira College Principal

• Apologies :

Noah Sharwood, Renown Director Lydia Bustin, Brookville Kindergarten Director Janet Gale, Camberwell Primary School Principal

Agenda

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Time Topic 7pm Opening of the Annual General Meeting 7.15pm – 7.25pm Welcome and Introduction 7.25pm – 7.30pm Acceptance of the Minutes of the 2015 AGM 7.30pm – 7.50pm Management Committee’s Report 7.50pm – 8.10pm Director’s Educational Report 8.10pm – 8.40pm Treasurer’s Report 8.40pm – 8.55pm General Questions 8.55pm – 9pm Election Results of the 2016 Management Committee 9pm Closure of the Annual General Meeting

Your Management Committee 2015

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Role Name President Olivier Petitpierre (relocated) /Isabelle Le Bouder Vice-President Bridget Nettelbeck Secretary Florence Bruyère (resigning) Treasurer Emmanuel Guignard (resigning) Ordinary Member Karen Hill Ordinary Member Celine Latouche Ordinary Member Anne-Gael Oster (co-opted and resigning) Ordinary Member Yann Decourt (co-opted and candidate)

What is the EFM?

The EFM is:

• A registered not-for-profit Association of parents
• Members are the parents whose children are enrolled at one of the EFM programs
• 458 members in 2016, 10 employees, budget of $1m+

EFM programs consist of:

• French Selection Elective hosted by Caulfield Junior College in Caulfield
• Foundation/ Grande Section to Grade 6/6eme; 293 children at the start of 2016
• EFM manages the Employment and funding of French teachers and program leader, who work in

collaboration with CJC teachers and under the CJC Principal authority

• French Ministry of Education accreditation since 2006 means the school offers the standard of a

French education

» Employing French qualified teachers » Access to the AEFE network (Belonging, Professional learning, Scholarships…)

• Kinder/ Maternelle (Petite Section + Moyenne Section)
• 2 campuses: Renown Kindergarten and Brookville Kindergarten
• Total of 45 children enrolled

»Support agreement with Australian Kinders: subcommittee manages the waiting list, participation to recruitment, curriculum support, fundraising, etc

Purpose and History

History

• Group of local parents willing to give their children a bilingual education
• In 1998, CJC accepted to host a French bilingual program with 15 children, known as

the French section

• It was accredited by the French Government in 2006
• Maternelle programs were opened in 2010

Purpose

To create, promote, and manage bilingual, binational school

programs , recognised by the French Ministry of Education providing an opportunity for local and French families willing to keep or develop such education.

Purpose

To create, promote, and manage bilingual, binational school

programs , recognised by the French Ministry of Education providing an opportunity for local and French families willing to keep or develop such education.

Agenda

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Time Topic 7pm Opening of the Annual General Meeting 7.15pm – 7.25pm Welcome and Introduction 7.25pm – 7.30pm Acceptance of the Minutes of the 2015 AGM 7.30pm – 7.50pm Management Committee’s Director’s Educational Report 7.50pm – 8.10pm Director’s Educational Report 8.10pm – 8.40pm Treasurer’s Report 8.40pm – 8.55pm General Questions 8.55pm – 9pm Election Results of the 2016 Management Committee 9pm Closure of the Annual General Meeting

Acceptance of Minutes of 2015 AGM

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Agenda

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Time Topic 7pm Opening of the Annual General Meeting 7.15pm – 7.25pm Welcome and Introduction 7.25pm – 7.30pm Acceptance of the Minutes of the 2015 AGM 7.30pm – 7.50pm Management Committee’s Report 7.50pm – 8.10pm Director’s Educational Report 8.10pm – 8.40pm Treasurer’s Report 8.40pm – 8.55pm General Questions 8.55pm – 9pm Election Results of the 2016 Management Committee 9pm Closure of the Annual General Meeting

French Section Elective Evolution

Steady progress of the program:

• 2 classes per level, binome in place across all levels since 2013

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French Section Elective Evolution

FSE over 50 % => requires process and operation alignment 2012 review identified key issues to address

• Create a sustainable FSE within CJC
• Align governance, finance and employment with DET standard and procedures

=> Thorough review conducted lead to recommending the integration of the French Section

Elective ( FSE) into CJC.

Harmonisation before the official merge:

• Alignment of both AusvELS and French curriculums
• Implementation of Binomes at junior level in 2013, extended to senior school in

2014.

Keeping the French Ministry standard for HOMOLOGATION 2013 Memorandum of Understanding between French Embassy and Victorian

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FSE Integration

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The EFM Committee is authorised to negotiate the transfer to CJC of the responsibility for delivering the FSE program, under the following conditions: 1.The transfer is to be implemented under a binding Memorandum of Understanding (MoU) between the EFM Association and CJC/DEECD. The MoU is to: a. Secure ongoing French Government accreditation of the FSE program. b. Prevent reduction of FSE enrolment places below current level except by mutual agreement between CJC and EFM Association. c. Ensure that CJC/DEEDC will honour existing employment contracts with EFM staff. d. Protect the ongoing funding of the FSE program. e. Provide that the appointment of the FSE director and key FSE staff is done by mutual agreement between CJC/DEECD and the EFM Association. 2.CJC writes into its School Strategic Plan steps and objectives calculated to maintain the FSE as an integral part of the school at the current level of quality or better. 3.The members of the EFM Association in general meeting are to approve the finalised transaction documents in draft before implementation of transfer.

In 2014, a motion was passed allowing the Management Committee to negotiate the integration under conditions which offer long-term guarantees:

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French Section Elective Integration Progress in 2015

Change of all key stakeholders Transfer is based on 4 main type of documents directly linked :

• Memorandum of Understanding EFM / School Council

=> Draft October 2015

• Business Transfer Agreement EFM/ CJC

=> Transfer of all assets and liabilities Draft proposed in 2015

• Transfer of Teachers’ Contracts

=> 2016 priority

• Program guidelines including structure guarantees, operation processes,…

=> Draft under progress

Pedagogical evolution:

• Whole school curriculum planning and implementation (year levels

meetings, integration of Projet d’Ecole into CJC Strategic plan…)

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Integration progress plan in 2016

DET has appointed a consultant early in term 2 to facilitate the finalisation of the merger. EFM Committee, CJC Leadership and School Council are actively working to reach agreement EFM is committed to its mission to maintain a binational accredited French program within an Australian School.

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Other EFM Activities Highlights

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Fundraising

• Social and fundraising activities at

Paris to Provence (stand and craft), Alliance Francaise Christmas Market (Gruffalo play, songs and stand..…)

• Donation Deputy Mariani: 5,000

euros (2015)

Maternelle

• Support for kinder
• Existing subcommittee

Secondary Schools

• 2 opportunities for former EFM

students : Glen Eira College and Auburn high School

• 2 programs well established with
• wn specificities

New Primary Program

• Working on the ideal model in
• rder to expand
• Supporting the ‘Projet du

Nord’ development Communication

• Updates to website, newsletters….
• Commencing of Facebook group
• Brochure for new arrivals particular

those arriving from France/overseas

• French appendix in Prep

Handbook

• EFM Maternelle

Program Program

43 students across 2 campuses:

• Brookville Kindergarten

(Toorak) – 3 days

• Renown Kindergarten

(South Yarra) – 2days Team:

• Marie-Josée Tremblay
• Laurent Marty
• Nadine Deconinck-

Rousseau

• Dominique Irwin
• Floriane Nicolas
• Amélie Llorca

Subcommittee Subcommittee

Enrolment & Waiting List Management Kindergarten & Families Liaison Social Fundraising Functions

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Agenda

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Time Topic 7pm Opening of the Annual General Meeting 7.15pm – 7.25pm Welcome and Introduction 7.25pm – 7.30pm Acceptance of the Minutes of the 2015 AGM 7.30pm – 7.50pm Management Committee’s Report 7.50pm – 8.10pm Director’s Educational Report 8.10pm – 8.40pm Treasurer’s Report 8.40pm – 8.55pm General Questions 8.55pm – 9pm Election Results of the 2016 Management Committee 9pm Closure of the Annual General Meeting

AGM 2016 Director’s report 2015

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Classes 2015

Level Teachers students

GS / Prep Anne Aubrée & Cat Wilson 42 CP / Y1 Anne-Cécile Floch & Katrina Andaloro 42 CE1 / Y2 Angélique Beauvais & Maurene Bodie 42 CE2 / Y3 Christelle Breimeyer & Don Kirk 46 CM1 / Y4 Claire Skrabal & Chris Adams 42 CM2 / Y5 Isabelle Brinkmann & Kristina Dutton 37 6e / Y6 Vincent Berraud & Leora Heitzlinger 31 Additional Assistance Program : Gilles Valambert Assistantes – Diana Faivre-Plozner and Valérie Nahet EFM Business Manager- Penny Green Secretaire – Sophie Barzellino (Carole Micciche 2016)

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Number of Students 2015

GS/Prep CP /Grade 1 CE1/Grad e 2 CE2 Grade 3 CM1 Grade 4 CM2 Grade 5 6° Grde 6 Total

Number of classes/ Nombre de classes

2 2 2 2 2 2 1 13

Number of Students/Nombr e d’élèves

42 42 42 46 42 37 31 282

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Enrolment Growth

Year Students number 2010 202 2011 224 2012 233 2013 243 2014 260 2015 282 2016 293

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School Nationalities Profile

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Students achievements 2015

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NAPLAN results 2015 for whole school

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25

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Key Achievements 2015

• Transition from Sebastien to Caroline
• New grade 6 class created
• FSE school project integrated in CJC School strategic

plan

• Implementation of one school, one curriculum

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Inspector visit in 2015

Main recommendations :

• Continue the work in progress with a harmonized curriculum
• Maintain French-Australian Binome
• Develop whole school professional learning
• Integrate the « projet d’école » in the school strategic plan
• French director for the FSE to oversee the French curriculum and the

French section operations under the governance of the Principal

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New French curriculum 2016

The French Ministry of Education started program reforms and the new programs will be official from September 2016 (January 2017 for South Hemisphere) Highlights :

• New cycles
• New reports
• Assessments in term of skills
• Positive assessment

2015 2016 Cycle 1 PS, MS, GS PS, MS, GS Cycle 2 GS, CP, CE1 CP, CE1, CE2 Cycle 3 CE2, CM1, CM2 CM1,CM2, 6e

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New French Curriculum 2016

New report structure: Before :

Achieved, Partially achieved, non achieved

Next year :

Exceed, Achieved, Partially achieved, non achieved

Meet Australian report expectations Assessment : Less content, more skills

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Agenda 2016

• Implementation of a bilingual report for students
• Continue developing whole staff professional learning
• Continue to integrate Australian / French curriculum
• Workshop to help parents with raising a child in 2

languages

• Develop network of AAFEBS (Australian Association
• f French English Bilingual Schools)

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Agenda

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Time Topic 7pm Opening of the Annual General Meeting 7.15pm – 7.25pm Welcome and Introduction 7.25pm – 7.30pm Acceptance of the Minutes of the 2015 AGM 7.30pm – 7.50pm Management Committee’s Report 7.50pm – 8.10pm Director’s Educational Report 8.10pm – 8.40pm Treasurer’s Report 8.40pm – 8.55pm General Questions 8.55pm – 9pm Election Results of the 2016 Management Committee 9pm Closure of the Annual General Meeting

2015 Results (P&L)

2015A Income $ 1,303,017 School Fees $ 1,216,365 Other Student Income $ 59,789 Fundraising & Donations $ 9,766 Interest & Other $ 17,097 Expenses $ 1,060,783 Salaries & benefits $ 989,219 Other employments $ 34,156 Material supplies $ 505 Insurance $ 10,134 Profesional fees $ 13,691 EFM project $ 7,000 Miscellaneous cost $ 12,539 Net Surplus / (Loss) $ 242,234 Δ 16% 15% 32% 64% 14%

• 4%
• 4%

19%

• 39%
• 21%

25% 0% 41%

Includes insurance claim for misappropriation

• The EFM has been losing money
• ver the last 2 years in the order
• f $100k
• Last year was a “perfect year’ with

income better than expected, no unexpected expenses and the insurance payment for the fraud from the prior year

• We have been in the fortunate

position of keeping the fees at the same level for some time

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2015 Results (Balance Sheet)

2015 2014 Δ Assets $ 830,825 $ 616,327 26% Current Assets Cash and Cash equivalents $ 415,352 $ 168,457 59% Receivables, Other Debtors $ 54,819 $ 88,751

• 62%

Other Current Assets $ 358,756 $ 355,341 1% Non-Current Assets Property Plant and Equip. $ 1,898 $ 3,778

• 99%

Liabilities $ 441,879 $ 479,866

• 9%

Current Liabilities Payables $ 128,634 $ 148,207

• 15%

Other Current Liab. $ 300,239 $ 316,517

• 5%

Non-Current Liabilities Payables $ 4,566 $ 9,612

• 111%

Other Non-Current Liab. $ 8,440 $ 5,530 34% Members Fund $ 388,946 $ 136,461 65%

Includes insurance claim for misappropriation

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Budget 2016

2016B Income $ 1,174,740 School Fees $ 1,115,085 Other Student Income $ 38,800 Fundraising & Donations $ 4,850 Interest & Other $ 16,005 Expenses $ 1,169,880 Salaries & benefits $ 1,107,454 Other employments $ 20,600 Material supplies $ 721 Insurance $ 16,223 Profesional fees $ 9,167 EFM project $ 7,210 Miscellaneous cost $ 8,506 Net Surplus / (Loss) $ 4,860 36

However, due to second Year 6 class CJC reduced their contribution, which will increase our expenses by about $80,000 and probably put us in a year with losses should our buffers get stretched.

Budget 2016

In short:

• We are getting closer to an integration of our school with CJC and the DET.
• While we are in a good position following a year with a healthy surplus, we are probably

going to have some losses this year and we are still uncertain of the actual cost of the transition (ie. Expectation of the DET on LSL provisions, legal advice might be required for the Committee to ascertain the correct procedure of integration as a not for profit etc… ).

• We have been lucky enough to be able to keep our fees at the same level even though our

employment costs have been going up.

• Our income and expenditure have a lot of variables as the student flow projection is an

imprecise science, the cost of movement of staff and recruitment from France is pretty high but we have managed to replenish our reserve at a key point in time.

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Agenda (Q&A)

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Time Topic 7pm Opening of the Annual General Meeting 7.15pm – 7.25pm Welcome and Introduction 7.25pm – 7.30pm Acceptance of the Minutes of the 2015 AGM 7.30pm – 7.50pm Management Committee’s Report 7.50pm – 8.10pm Director’s Educational Report 8.10pm – 8.40pm Treasurer’s Report 8.40pm – 8.55pm General Questions 8.55pm – 9pm Election Results of the 2016 Management Committee 9pm Closure of the Annual General Meeting

Agenda

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Time Topic 7pm Opening of the Annual General Meeting 7.15pm – 7.25pm Welcome and Introduction 7.25pm – 7.30pm Acceptance of the Minutes of the 2015 AGM 7.30pm – 7.50pm Management Committee’s Report 7.50pm – 8.10pm Director’s Educational Report 8.10pm – 8.40pm Treasurer’s Report 8.40pm – 8.55pm General Questions 8.55pm – 9pm Election Results of the 2016 Management Committee 9pm Closure of the Annual General Meeting

2016 Management Committee

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Status Name Under mandate in 2016 Isabelle Le Bouder Karen Hill Celine Latouche Elected for 2 years Bridget Nettelbeck Yann Decourt Anne-Gaelle Person Dominique Lavy

• 7 positions, 4 vacancies in 2016
• 4 candidates, hence no election
• 2-year mandate
• Possible to co-opt up to 2 members until the next AGM

Agenda (Closure)

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Time Topic 7pm Opening of the Annual General Meeting 7.15pm – 7.25pm Welcome and Introduction 7.25pm – 7.30pm Acceptance of the Minutes of the 2015 AGM 7.30pm – 7.50pm Director’s Educational Report 7.50pm – 8.10pm Treasurer’s Report 8.10pm – 8.40pm Management Committee’s Report 8.40pm – 8.55pm General Questions 8.55pm – 9pm Election Results of the 2016 Management Committee 9pm Closure of the Annual General Meeting