2014 2015 Review July 2014 Agenda School Board Policy 5.23 - PowerPoint PPT Presentation

Woodford County Schools 2014 – 2015 Review July 2014

Agenda  School Board Policy 5.23 – Energy Management  Energy Management Strategy  District Energy Management Team  Avoided Cost Summary  Energy Star Portfolio Manager  Annual Energy Reduction Report  Summary of Lighting Projects Completed  Changing Culture of Organization  Overall Summary

School Board Policy 05.23 - Energy Management  It is the intent of the Board that the District use energy resources in a safe and efficient manner with an on-going focus on identifying and implementing cost saving measures and developing staff and student commitment to identified energy management practices.  To promote this effort, the Superintendent/designee shall direct the development of an energy management plan (EMP) for Board approval and oversee the implementation and maintenance of that plan, which shall address the following components: 1. A District level committee shall be appointed by the Superintendent/designee to develop and implement the energy management plan (EMP). 2. The District level committee shall track and monitor the EMP to determine progress toward managing and reducing energy costs. 3. Effective with the 2011-2012 school year, the Superintendent/designee shall report the EMP results for each fiscal year, including annual District energy usage, costs and anticipated savings to KPPC - the Kentucky Pollution Prevention Center – by October 1 st annually through the Kentucky Energy Efficiency Program for Schools (KEEPS).  A status report on implementation of the plan in Board-owned and Board-operated facilities shall be provided to the Board following the end of each fiscal year.

Energy Management Strategy  Students Come First in All Decisions  Any Change Must be to Improve Student Learning  Met with Each School Principal to Gain Support  Re-establish District Energy Management Team  Establish Student Energy Teams at Each School  Establish/Modify Energy Management Plan/Procedure  Establish Schedule for Energy Manager to visit Schools  Establish Monthly Measurement Package  Establish Weekly Energy Usage Report  Establish Energy Management Web Page

District Energy Management Team  Amy Smith – Chairperson  Scott Hawkins – Superintendent  Mike Stacy – Chief Academic Officer  Glen Burnett – Maintenance Director  Philip Lowery – HVAC Technician  Bob Gibson – CIO  Jason McAllister – Principal  John Darnell – Assistant Principal WCHS  Tom Sheldon – Teacher  Ralph Slone – WCHS Head Custodian  Jim McClanahan – Energy Manager

Energy Management Avoided Costs Summary Project Description Refunds/Rebates Avoided Total Avoided Received Costs Costs Rate Change Savings $34,363 $34,363 Prior Years Rate Change Savings $17,073 $17,073 Current Year Consumption Savings $241,444 $241,444 Prior Years Consumption Savings $176,100 $176,980 Current Years Energy Projects $18,740 $18,740 Prior Years Energy Projects $5,506 $5,506 Current Year Total $24,246 $468,980 $493,226

Energy Star Portfolio Manager Ratings Rating Rating Energy Use Energy Use Change Facility Name (1-100) (1-100) kbtu/sq ft kbtu/sq ft From June-15 June-13 June-15 June-13 Baseline Huntertown Elementary 91 77 33.7 41.2 -18.2% Simmons Elementary 83 62 41.1 49.8 -17.5% Safe Harbor 78 60 46.1 51.9 -11.2% Central Office 76 67 39.2 43.9 -10.7% Southside Elementary 70 62 48.5 50.7 -4.3% Woodford County High School 68 39 51.2 67.5 -24.1% Woodford County Middle School 64 54 44.2 48.1 -8.1% Northside Elementary 58 49 58.1 62.2 -6.6% Group Total 71 54 46.3 54.6 -15.2%

Energy Star Portfolio Manager Rating 100 91 June-15 90 83 June-13 78 80 77 76 ------------------------------------------------------------------------------------------------------------------------- Energy Star = 75- --------------------- 70 68 70 67 64 62 62 60 58 60 54 49 50 39 40 30 20 10 0 Huntertown Simmons Safe Harbor Central Office Southside Woodford Woodford Northside Elementary Elementary Elementary County High County Elementary School Middle School

EUI (kbtu/sq.ft/) 80.0 June-15 70.0 67.5 June-13 62.2 58.1 60.0 51.9 51.2 50.7 49.8 48.5 48.1 50.0 46.1 44.2 43.9 41.2 41.1 39.2 40.0 33.7 30.0 20.0 10.0 0.0 Huntertown Simmons Safe Harbor Central Office Southside Woodford Woodford Northside Elementary Elementary Elementary County High County Elementary School Middle School

Woodford C ounty S chools Energy Management Report June 2015 June 2014 - 2015 YTD Results 2014 2015 $ Cost YTD $ Cost School Facility Actual Actual % 2013-14 2014-15 % Overall Change Change Kwh Kwh Reduction Position Actual Kwh Actual Kwh Reduction Position -$2,250 1,768,172 14.7% 3 -$26,020 WCHS 183,065 157,207 14.1% 4 2,072,049 WCMS 160,800 -7.0% 9 $919 1,662,240 2.0% 9 -$2,898 150,240 1,696,080 Huntertown 54,000 21.5% 2 -$1,288 679,600 14.5% 4 -$9,881 68,800 795,000 Northside 67,200 67,400 -0.3% 8 $17 836,400 762,000 8.9% 7 -$6,371 -$689 675,480 14.1% 5 -$9,528 Simmons 49,320 41,400 16.1% 3 786,757 Southside 70,478 9.1% 7 -$614 805,764 8.7% 8 -$6,578 77,534 882,583 Central Office 11,340 25.0% 1 -$329 224,460 11.1% 6 -$2,404 15,120 252,540 Bus Garage 9,581 8,278 13.6% 5 -$113 233,907 144,653 38.2% 1 -$7,643 -$114 132,170 17.0% 2 -$2,324 Safe Harbor 11,429 10,120 11.5% 6 159,312 Total 581,023 8.1% -$4,461 6,854,539 11.1% -$73,647 632,289 7,714,628

Electrical Energy Cost Comparison to Last Year July 2014 - June 2015 $ Cost Change $0 -$10,000 -$20,000 -$30,000 -$40,000 -$50,000 -$60,000 -$70,000 -$80,000 Note: The Schools with the Lowest Bars are doing the Best Job in Reducing Costs

National Building Competition 2013 2014 2014 Rank for Facility Name Source Source Change From Kentucky Energy Use Energy Use 2013(%) Buildings Simmons Elementary 155.5 128.8 -17.2% 1 Woodford County High School 163.9 141.6 -13.6% 2 Woodford County Central Office 138.2 122.5 -11.4% 3 Southside Elementary 150.6 137.2 -8.9% 6 Huntertown Elementary 125.5 115.3 -8.1% 9 Northside Elementary 169.8 159.1 -6.3% 13 Woodford County Middle School 145.2 137.3 -5.4% 16 Total -10.2% 8 Woodford County Schools Ranked 8th in the Nation for Teams *

2014- 2015 Energy Reduction Winners  July 2014 – Simmons Elementary  August 2014 - Safe Harbor  September 2014 – Central Office  October 2014 – Safe Harbor  November 2014 – Bus Garage  December 2014 – Bus Garage  January 2015 – Bus Garage  February 2015 – Bus Garage  March 2015 – Bus Garage  April 2015 – Bus Garage  May 2015 – Bus Garage  June 2015 – Central Office

Funding Energy Reduction Projects  School budget has been very tight  Desire not to use Performance Contracting  Did not want to share savings with a third party  Want to use all savings to improve education  Focus on low cost/no cost projects  Spent less than $60,000 total on projects thus far  Mainly re-lighting projects that have improved lighting while saving energy  Plan is to use the savings from the programs to do more projects to save money long term

Re-Lighting Projects  Converted T-12 lamps at Bus Garage to T-8 lamps  Installed LED exit signs at Central Office, Southside & Northside  By performing the work in house and with the utility company rebates, the projects had less than a year payback  Installed LED lights in WCHS Gym  Improved light level from 25 to 70 fc while saving energy  Installed LED lights in Southside & Northside Libraries  Installed LED lights at Central Office  Installed LED Lights in Southside Gym  Install LED Lights in Northside Gym

Energy Conservation Measures  Install Occupancy Sensors in District Bathrooms (In Process)  Consider Dark Campus during Summer Months  Replace Metal Halide Lights at WCMS with LEDs ($20K - 2016)  Replace Parking Lot Metal Halide with LEDs ($62K - 2016+)  Improve HVAC System & Controls at Southside/Northside  Improve HVAC Controls at WCMS

Key Factors for Successful Energy Management Program  Support from School Board & Superintendent  Buy in by all Principals – the building leaders  Buy in from all faculty and staff  Educate students on saving energy  Provide and weekly and monthly report for competition  Identify Energy Conservation Measures (ECM’s)  Implement ECM’s  Recognize achievements

Changing Culture of Organization  Get everyone involved with saving energy  Energy teams at each school  Establish competition between facilities  Track savings and report monthly to board  Behavior changes alone can reduce energy usage by 10% or more