180 day requirements and student attendance Separate but related - - PowerPoint PPT Presentation
180 day requirements and student attendance Separate but related Sc School se session da days f s for St State A Aid Pu id Purposes- 180 d 80 day Sc School c cal alendar & & repo porting o of st student at attenda
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If school district officials establish a school calendar in excess of 180 days, the excess days need no comply with the mandated daily time requirements.
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∗ Can be scheduled last two weeks of August ∗ Should not be after June regents exam period
∗ Minimum daily session times must be met ∗ Four per semester – Fall/Spring
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Supt Conference Day and half day allowances Districts may schedule as many as four superintendent conference days per year and four shortened sessions per semester in a given school year.
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used for staff development activities related to implementation of high learning standards and assessments, as adopted by the Board of Regents.
curriculum development, in-service education
parent-teacher
for routine administrative matters, such as grading examinations or pupil assignments, record keeping or lesson planning except for the provision of the amendment to the Commissioner's Regulation 175.5. The amendment to section 175.5 allows a school district to use up to two of the allowed four superintendent's conference days in each school year for teacher training and rating of State assessm ents, including but not limited to grades 3-8 assessments required under the federal No Child Left Behind act of 2001. This amendment is in effect through June 30, 2013.
∗ Pa Parent – Teacher er C Confer erences es ∗ Implementat atio ion of h high lear arnin ing s stan andar ards an and asse ssessment nts ∗ General al Staf aff Or Orie ientat ation ∗ Curriculum D m Devel elopmen ment ∗ In service Educat ation
∗ Trai aining an and r rat ating of stat ate assessm ssments. ts. ∗ Gradin ing exam amin inatio ions or assi ssignm nment nts ∗ Lesson n Planni ning ng ∗ Record Keeping ∗ Routine Admi dmin ma matters
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∗ Notwithstanding a g any o y other p provision of law, , rule or regulat ation t to t the contrary, s school d districts m may e elect to use o
al allowable co conf nference d days i in uni n units of no not l less than o
ne h hour ur each ach t to provide s staff d development a activities r relat ating t g to i implementat ation of the n new h hig igh l learning standards ds and a
distric rict mak making s such uch elect ction ma may provide s such uch staf aff d development dur uring the re regularly s scheduled da dail ily s session ion a and d apply such u unit its to
a de defic iciency in in the l length of
dail ily s session ions of
in instructio ion for
ils as specif ified d in in re regulatio ions of
co commi
issioner s shall a assure t that s such confere rence d days i include de a appropria riate s school v violence p prevention ion and d int ntervention trai aining, and and ma may r require t that at up up to o
ne s such uch con
day b be de dedic dicated f for
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∗ No Notwithstanding a any o
er p provision o
rul ule o e or reg egul ulation t to the e co cont ntrary, sch chool d districts m may el elect ect to us use e
allo llowable le c con
days i in u units of
no not l les ess than o
ne hour ur ea each ch t to provide e staff d devel elopmen ent act ctivities es rel elating to implem emen entation of the e ne new high learning s standar ards a and a assessments. . A dist istrict mak making g such uch el elect ection m may p provide s e such uch s staff d devel elopmen ent d dur uring the he regu gularly sc sche heduled d dail aily se sessio ssion an and ap apply su such u unit its to satisfy a def eficien ency cy in t n the l e leng ength of one o ne or more d e daily se sessio ssions o
f in inst struction f for pupils as as sp specifi fied in in reg egul ulations of the e com commissioner
he commi mmissioner shal shall assur ure t e that s such uch conf confer erence ce days i incl nclude a e appropriate sch choo
violen ence ce prevent ention a and nd i int nter erven ention t training, and nd may r req equi uire t e that up up to one
uch co conf nfer eren ence d day be be ded edica cated ed for such uch pur urpos
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½ days which DO NOT count toward 180 day
See SED Memo:
https://stateaid.nysed.gov/attendance/attendance_info.htm
*Excluding lunch and recess
Elementary Level: Friday has 5 hours of eligible instruction time, therefore day can be counted towards 180 days Secondary Level: Friday doesn’t have 5.5 hours so the remaining days are considered and as they total 29.00 for the week, day is eligible (27.50 hour minimum met).
For Both Levels: 5 days to count towards 180 Days of Session
Elementary/Secondary Levels
Monday T uesday Wednesday Thursday Friday 6 hours* 6 hours* 6 hours* 6 hours* 2 hours 3 hours
Superintendent Conference
*Excluding lunch and recess
Minimum number of Hours (for a week with a legal holiday): 20 Elementary& 22 for Secondary
As minimum weekly hours are met and allowable activity in the P .M. then Monday through Thursday count towards 180 Days of Session
Elementary Level
Monday T uesday Wednesday Thursday Friday 6 hours* 6 hours* 6 hours* 2 hours
Parent/ T eacher Conference
Veterans Day
Secondary Level
4 Regents Days and 1 Rating Day to count towards 180 Days of Session
Elementary Level
Only 4 Instructional Days to count towards 180 Days of Session if nothing allowable scheduled for Friday P .M. Monday T uesday Wednesday Thursday Friday
Regents Day Regents Day Regents Day Regents Day Rating Day
Monday T uesday Wednesday Thursday Friday
6 hours 6 hours 6 hours 6 hours
2 hours 3 hours of ?
∗ 175.2 Attendance records for examination days for State aid purposes. ∗ Each school district in which Regents examinations are administered in January, April and June may omit the record of attendance for pupils in the grade levels in which such examinations are given, on the days designated for the administration of such examinations, for the purpose of computing average daily attendance for State aid. The record of attendance of pupils of the grade level in which the Regents Scholarship examination is given may also be omitted for the day on which such examination is administered. The record of attendance for grades located in the same buildings in which such examinations are administered may be omitted, if it is necessary to suspend instruction for such grades in order to provide adequate staff and space for the administration of such examinations. The examination days referred to in this section shall be counted for the purpose of satisfying the requirement that school districts shall provide 180 days of instruction.
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∗ School district officials may not schedule days of session
Washington's Birthday or Lincoln's Birthday. (Education Law 3604(8)). Legal holidays include: New Year's Day, Dr. Martin Luther King, Jr. Day, Lincoln's Birthday, Washington's Birthday, Memorial Day, Flag Day (second Sunday in June), Independence Day, Labor Day, Columbus Day, Election Day, Veteran's Day, Thanksgiving Day, Christmas Day. Pursuant to NYS General Construction Law Section 24, if a legal holiday falls on a Sunday, the next day becomes a legal holiday. For example, if New Year’s Day falls on a Sunday, Monday January 2nd would be a legal holiday on which a school district may not be in session.
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∗ The length of school day requirement does not apply if schools open late or close early due to extraordinary circumstances beyond their control ∗ Some school districts lose whole days of session, because
∗ extraordinarily adverse weather conditions, an impairment of heating facilities, an insufficient water supply, a fuel shortage, a lack of electricity, a natural gas leak, unacceptable levels of chemical substances, or the destruction of a school building. A declaration of a State of Emergency by the Governor due to adverse weather conditions does not authorize the school districts affected to operate an annual session of less than 180 days. ∗ Scheduled vacation days that may be used include days of religious observation associated with Passover, Easter and
holidays may not be used for this purpose.
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∗ The Commissioner is authorized to excuse up to five days for extraordinary circumstances, if those lost days of session could not have been made up by using, for the secondary grades, all scheduled vacation days which occur prior to the first scheduled Regents examination day in June, and, for the elementary grades, all scheduled vacation days which occur prior to the last scheduled Regents examination day in June. ∗ If scheduled vacation days and days waived by the Commissioner are insufficient and the school district still remains one or more days short of the 180 days, the district may schedule additional session days after Regents examinations, through June 30, to satisfy the length of session requirement. ∗ Since statute requires a minimum of 180 days of session, school districts cannot extend the regular school day and count the extended times as additional days of session to make up lost days.
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∗ From SI SIRS 1 RS 13.1 ∗ Day T y Type: : Type of day in the day calendar, designating whether or not the date is an instructional day or non-instructional day. See Day Type Codes and Descriptions in Chapter 5: Codes and Descriptions. Day Calendar Template, Field 7. ∗ INSTR TRUCTI TION ONAL D DAY: Report as instructional days only those days when attendance is taken. For example, report NYS 3-8 assessment days as instructional days if attendance is taken. Report Regents days as instructional days if attendance is taken. The following day type codes will be counted as instructional days for the purposes of the L2RPT Attendance/Chronic Absence/Day Calendar reports: ∗ Instructional ∗ Make-up ∗ Late Arrival/Early Dismissal ∗ Regents-Attendance Taken
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Day calendar.
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Student Days is August can be used for chronic absenteeism and calculating student attendance in SIRS but for STATE AID purposes these days do not count.
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Superintendents conference day in August can be used for STATE AID- 180
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Recorded partial day correctly.
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District has 2 superintendent conference days and 2 days for parent teacher conferences. Teacher only day should say 4
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Data reported in incorrect/incomplete causing questions from SED. Although Teacher only days do not count toward SIRS attendance reports they can be used by STATE AID for 180 days. If this districts data was complete, it would indicate 177 instruction days and 4 supt conference days = 181 days for STATE AID purposes.
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∗ If you t u take s e stud uden ent a atten endance a e anytime i e in a n a day i it i is an n ins nstructional d day a and nd co count unts t toward t the e 180 d 80 day req equi uirem emen ent f for SA and nd co count unts towards S SIRS RS a atten endance. e.
So l
as day or
weekly m min inimums a are met.
∗ If s stud uden ents are no e not in s n sch chool at a all t that day but but t the e tea each cher ers a are e doing ei either er PD PD or Paren ent C Conf nfer eren ences ces t that day is y is non-instructional. Y You can u use up to
ll days for the e 180 S 80 SA req equi uiremen ent and nd t the day d does es no not co count unt towards s stud uden ent a atten endance r rep eports i in S n SIRS RS.
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Ques estionnaire s sen ent out and d 180 da day req equirement ma may b be e ame mended for the 201 018-2019 s school year.
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