XX COMMONWEALTH GAMES GLASGOW 2014 SPORT PRESENTATION Introducing - - PowerPoint PPT Presentation

XX COMMONWEALTH GAMES GLASGOW 2014

SPORT PRESENTATION

World Leaders in Sport Presentation

Introducing Great Big Events

• World Leaders in Sport Presentation
• Expertise in the Presentation of International

Multi-Sport Events

• Draw on knowledge of international best

practice across a variety of disciplines

• Knowledge and understanding of International

Federation protocols

What is Sport Presentation?

• The showcasing of sport for in-venue spectators

& broadcast audience

• What spectators see, hear & feel
• Enhances event themes & promotes consistency
• f approach across all elements
• Supports the overall brand and commercial

commitments

• Elevates the sport as the most important element

• Music
• Vision and Graphics
• Entertainment / crowd interaction
• Athlete Entry
• Medal Ceremonies
• Broadcast integration
• Social media interaction

Elements of Sport Presentation

Sport Presentation Roles

• Presentation Managers
• Presentation Assistants
• Stage Managers
• Announcers / Presenters
• Audio Operators
• Audio Assistants
• Vision Operators
• Communications Operator
• Camera Operators

Event Management Roles Presenting Roles Technical Roles OVERVIEW OF ROLES

Event Management Roles

PRESENTATION MANAGER

• Lead and manage the Sport Presentation team
• Direct/cue the technical operators, stage management team and

announcers/talent as per the runsheet

• Direct/cue the Medal Ceremonies team for all Medal Ceremonies at their

sport

• Develop daily event documentation including daily runsheets and scripts
• Select music from the music database provided to tie in with the events at

their sport

• Ensure vision content is loaded by the Vision Playback Operator and all is

in order prior to the commencement of the session start

• Brief the Sport Presentation team prior to each session
• Send daily reports to the Sport Presentation Management team
• Main contact for Sport Competition, Venue Team and all other Functional

Areas at their venue

Event Management Roles

PRESENTATION ASSISTANT

• Works closely with the Sport Presentation

Manager to develop event documentation

• Manage and liaise with the Sport

Presentation team members and other Functional Areas on behalf of the Sport Presentation Manager (under the direction

• f the Sport Presentation Manager)
• Assist the Sport Presentation Manager with

directing/cueing the team

STAGE MANAGER

• Responsible for executing Sport Presentation

activities around the field of play and in the seating stands, as directed by the Sport Presentation Manager.

• Activities may include; live presenter

segments, crowd interactive segments, working with talent, VIP, athletes, etc

• Cue athlete entries ¡-­‑ ¡following ¡cues ¡given ¡by ¡the ¡

Sport ¡Presenta8on ¡Manager ¡

Presenting Roles

ANNOUNCER / PRESENTER

• Announcer role - Work closely with the Sport Presentation Manager to

deliver generic Games wide announcements, sport specific announcements, athlete introductions, medal ceremonies announcements, etc live to the in-venue spectators

• Research information on upcoming events, athletes to watch, etc at

their sport

• Presenter role - perform live segments to camera to the in-venue
• spectators. This may involve crowd interaction, interviews with guests,

fun and informative segments during pre-show, breaks during competition and post show

Technical Roles

AUDIO OPERATOR

• Operate the Sport Presentation audio desk -

controlling all audio feeds and levels within the venue

• Takes cues from the Sport Presentation

Manager

AUDIO ASSISTANT

• Operate the audio playback device - including

playback of national anthems for the Medal Ceremonies

• Assist the Audio Operator
• Takes cues from the Sport Presentation Manager

Technical Roles

COMMUNICATIONS OPERATOR

• Manage distribution and collection of 2-way

radios for the Sport Presentation team

• Liaise with and assist the experienced roving

Communications technicians team to troubleshoot and manage the sport Presentation Communications system within a venue

CAMERA OPERATOR

• Operate the Sport Presentation camera to take a

live feed from live segments to the videoboard in-venue during pre-show, post show and breaks in competition

• Work with a live presenter
• Take cues from the Video Desk Operator and/or

Sport Presentation Manager

Technical Roles

VIDEO DESK OPERATOR

• Operate the video desk - switching between

the numerous vision feeds going live to the videoboard as directed by the Sport Presentation Manager

• Assist the Sport Presentation Manager with

cues to the Camera Operator

• Take cues from Sport Presentation Manager

VIDEO PLAYBACK OPERATOR

• Operate the video playback device - sending

vision content (video packages and graphics) to the video desk console to be sent to the videoboard

• Have the ability to use the software (software to

be confirmed) and program the show by ordering the vision content as per the Sport Presentation Runsheet

• Take cues from the Sport Presentation Manager
• Assist the Video Desk Operator

Training

WORKSHOPS

• Training workshops and modules will be conducted by Industry

Professionals

• A full training module outline will be provided to the institutions in

advance of the training workshops

• Training manuals will be provided to the Interns; information will

include roles and responsibilities, key contacts, runsheets, scripts, sport specific information, among other key aspects

• Approximately six trainees to every industry professional during the

training sessions

• Training sessions take place over 1 - 3 days based on the role

Sample Training Module Outline

Module 7: Audio Operation in Sport 01 Responsibilities: operation of playback, operation of music, management of audio team Showcall: taking direction & cues from Sport Presentation Manager Audio schematics: discussion of audio systems in venues, signal flow plans, integration of vision audio feeds, how braodcast becomes involved (send / receive) Tricks of the trade: levels & climaxes, music ducks under announcers Group work: console operation, set up and troubleshooting of common problems Module 8: Audio Operation in Sport 02 In-ears: how to set up for MCs On field audio: wireless microphones (signal strength / exclusion zones) Audio in Victory Ceremonies: audio set up for Victory Ceremonies Playback of anthems: importance of anthem playback, set up of main devices & back-ups, checking of anthems Module 9: Communications in Sport Communciations structure: work through schecmatics, system implentation for Glasgow 2014, responsibilities of communications

• perator

Broadcast comms: where they come from, who you speak to about getting a feed Group work: setting up of two-way comms each day, maintenance and cleaning of comms each day, troubleshooting issues Module 10: Vision Operator in Sport Responsibilities: components that make up a vision programme (TVCs, highlights reels, camera feeds, broadcast feeds, grapgics package, social media package) Setting up your vision system: work through the vision schematic Sending to other screens: feed going to other areas, relevance

• f where feeds go

Camera operation: look through cameras that are being used, how to operate the camera, how to set up a shot Group work: work through a vision switcher

Application process

• February 2014

¡ ¡ ¡ ¡ ¡ ¡ ¡Recruitment open until end of March 2014

• March 2014

Selection of applicants

• April 2014

Candidate accreditation

• July/August 2014

Training prior to Games Time roles commencing

RECRUITMENT TIMELINE

A fantastic internship opportunity for students studying within Events M a n a g e m e n t , B u s i n e s s - r e l a t e d , Performance or Creative Industries courses to be involved within the Sport Presentation team during the Games. There are approximately 160 roles available. TO APPLY Please send an email to: spprecruitment@greatbigevents.com Please mention the role you are applying for in the Subject line. Please include a short description of yourself, a current CV/portfolio or a detailed summary of your work experience and studies.

THANK YOU

World Leaders in Sport Presentation