Whistleblower Program Update Review of Activities and Initiatives - - PowerPoint PPT Presentation

whistleblower program update
SMART_READER_LITE
LIVE PREVIEW

Whistleblower Program Update Review of Activities and Initiatives - - PowerPoint PPT Presentation

City & County of San Francisco Office of the Controller Whistleblower Program Update Review of Activities and Initiatives Presentation to Citizens General Obligation Bond Oversight Committee November 20, 2017 Whistleblower Program


slide-1
SLIDE 1

Whistleblower Program Update

Review of Activities and Initiatives

Presentation to Citizens’ General Obligation Bond Oversight Committee November 20, 2017

City & County of San Francisco Office of the Controller

slide-2
SLIDE 2

Whistleblower Program Authority

The authority for Whistleblower Program investigations is derived from state and city law:

  • California Government Code, Section 53087.6
  • San Francisco Charter, Appendix F
  • San Francisco Campaign and Governmental Conduct

Code, Article IV

2

slide-3
SLIDE 3

Matters Appropriate for Investigation

The Whistleblower Program shall investigate or

  • therwise attempt to resolve complaints concerning:
  • Misuse of city funds
  • Improper activities by city officers and employees
  • Deficiencies in the quality and delivery of

government services

  • Wasteful and inefficient government practices

3

slide-4
SLIDE 4

Referral of Certain Complaints

The Whistleblower Program shall refer complaints that:

  • Another city department is required by federal,

state, or local law to adjudicate

  • May be resolved through a grievance mechanism

established by bargaining unit or contract

  • Involve violations of criminal law
  • Are subject to an existing investigation
  • Allege violations of governmental ethics laws

4

slide-5
SLIDE 5

Whistleblower Program Importance and Benefits

A fraud hotline is a critical internal control that is often noted as an operating and credit-rating strength when well- implemented by a municipality The Whistleblower Program allows complaints to be submitted anonymously and confidentially Whistleblower Program investigations:

  • Stop improper conduct and prevent further violations
  • Reveal relevant facts so that management can make a

fully informed decision on how best to proceed

5

slide-6
SLIDE 6

Complaints Received By Quarter July 2012-September 2017

6

79 73 80 77 103 121 63 51 73 72 128 72 79 68 75 94 77 89 95 101 90

50 100 150 200 250 300 350 400 450 FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18

Q1 Q2 Q3 Q4

325 415 316 292 291

slide-7
SLIDE 7

Complaint Volume Trend Analysis

Investigated and Closed Referred to Department with Charter Jurisdiction Outside of Whistleblower Program Jurisdiction Closed Without Investigation Merged with Previous Complaint Information Requested and Provided Total FY 14-15 69% 6% 7% 7% 11% 1% 100% FY 15-16 72% 10% 3% 8% 7% 0% 100% FY 16-17 63% 10% 2% 10% 15% 0% 100% FY 17-18* 53% 22% 5% 7% 12% 1% 100% 7

* Year-to-date

slide-8
SLIDE 8

Complaint Activity Fiscal Year 2017-18 Through Quarter 1

54

  • Complaints Open at July 1, 2017

121

  • Complaints Received in Quarter 1

112

  • Complaints Closed in Quarter 1

63

  • Complaints Open at September 30, 2017

8

slide-9
SLIDE 9

Age of Complaints Closed Fiscal Year 2017-18 Through Quarter 1

9

65 29 14 1 2 1

10 20 30 40 50 60 70 Less Than 30 Days 31-90 Days 91-180 Days 181-270 Days 271-360 Days More Than 360 Days

slide-10
SLIDE 10

Age of 63 Complaints Open At September 30, 2017

10

31 18 7 4 2 1

5 10 15 20 25 30 35 30 Days or Less 31-90 Days 91-180 Days 181-270 Days 271-360 Days More Than 360 Days

slide-11
SLIDE 11

Initiatives Fiscal Year 2017-18

To ensure that department investigations are impartial and prompt, the Whistleblower Program hosted department liaison training on November 14, 2017. This training focused on complaints referred to departments for investigation and response, and covered a variety of topics, including:

  • Selecting a department investigator
  • Investigation scope and objectives
  • Evidence
  • Guidelines for reporting back to the Whistleblower Program

The next liaison training will occur in Spring 2018.

11

slide-12
SLIDE 12

Initiatives Fiscal Year 2017-18

12

The Whistleblower Program published bulletins to make employees aware of the red flags associated with insider threats and grant misuse:

slide-13
SLIDE 13

Initiatives Fiscal Year 2017-18

The Whistleblower Program hosted The Importance of Property & Evidence Management, presented by Maricopa County, Arizona on September 29, 2017. The next webinar, Starting an Investigations Unit, is scheduled for December 2017, and will be presented by Atlanta, Georgia.

13