~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Where there is no vision, the people will - - PowerPoint PPT Presentation

Metrop0lis of Atlanta Strategic Planning Work In Progress ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ SWOT, Statement of Why, Mission, Core Values, Vision, Strategic Goal Task Forces and Strategic Goals

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“Where there is no vision, the people will perish”

Proverbs 29:1

Bill Marianes – November, 2014

NOW, WE MAKE HISTORY

STRATEGIC GOALS

Strategy:

• Strategy is a roadmap of how to

implement the vision and achieve the

• rganization’s goals. It keeps the
• rganization going in the right

direction.

Strategic Goals

Strategic Goals are only as effective as the process of achieving them. We will use the “SMART” goal process (Specific, Measurable, Attainable, Realistic, Timely) to our Strategic Goals are achieved.

Strategic Goals

Specific: Is the goal specific enough for clarity so that everyone will understand it? Measurable: Is there a way to measure the success of the goal? Attainable: Is the goal truly attainable by us within a reasonable time? Realistic: Is the goal realistically written? Timely: Is there a timeline associated to the goal to ensure completion and accountability?

CURRENT DRAFTS OF “SMART” GOALS AND ACTION PLANS

4 Strategic Goals Macro Trends

• 1. The Strategic Goals address specific

Metropolis Weaknesses, Opportunities and Threats (not Strengths)

• 2. The vast majority of Strategic Goals

focus on strengthening Parishes and Parishioners

• 3. The significant number of Strategic

Goals that call for a web-based best practices resource center

• 4. The significant number of Strategic

Goals that call for regional workshops teaching and delivery

VISION TASK FORCES

• Clergy
• Education
• Family
• Outreach and

Evangelism

• Spiritual growth
• Stewardship
• Youth

Metropolis of Atlanta Strategic Task Forces OPERATIONAL TASK FORCES

• Administration
• Communication
• Finance
• Technology

Summary SMART Goals

• 1. CLERGY

1.1 Clergy Education/Mentoring/Leadership Development 1.2 Clergy Transition Plan 1.3 Clergy Evaluation Program

• 2. EDUCATION

2.1 Electronic Resource Center of Best Religious Education Materials 2.2 Implementation of Best Religious Education Materials 2.3 Orthodox Leadership Training Program

• 3. FAMILY

3.1 Early Parenting Orthodox Building Blocks 3.2 Newly Married Couples 3.3 Orthodox Home 3.4 Seniors

Summary SMART Goals

• 4. OUTREACH and EVANGELISM

4.1 Parish Missions, Evangelism and Philanthropic Outreach Ministry 4.2 Missions, Evangelism and Philanthropic Outreach Ministry Resource Center 4.3 Parish Mentoring

• 5. SPIRITUAL GROWTH

5.1 Spiritual Growth Education Portal 5.2 Congregational Music Program

• 6. STEWARDSHIP

6.1 Comprehensive Stewardship Program 6.2 Stewardship Best Practices Center 6.3 Skills Matching Process 6.4 Re-Formulation of Parish Fund Raisers

Summary SMART Goals

• 7. YOUTH

7.1 Regional Youth Summit 7.2 Youth Worker Training Program 7.3 Youth Ministry Best Practices Resource Center 7.4 Young Adult Ministry Research and Programs

• 8. ADMINISTRATION

8.1 Parish Strategic Planning 8.2 Ministry Accountability and Performance 8.3 Risk Management Tools and Processes 8.4 Metropolis Administration Structure and Staffing 8.5 Counsel of Ministries

Summary SMART Goals

• 9. COMMUNICATIONS

9.1 Strategic Plan Communications 9.2 Metropolis Communications Plan 9.3 Communications Director

• 10. FINANCE

10.1 Diakonia Retreat Center Debt Reduction 10.2 Metropolis Endowment 10.3 Parish Vitality Tool

• 11. TECHNOLOGY

11.1 Metropolis Website 11.2 Social Media Ministry 11.3 Web/Cloud-Based Best Practices Resource Center

Presentation of Current Drafts of Metropolis of Atlanta SMART Goals by Task Force Leaders

Metropolis of Atlanta CLERGY Task Force

Within 18 months, we will develop a comprehensive continuing education, mentoring and leadership development program for all clergy in our Metropolis that we will fully implement within 24 months thereafter for all clergy to regularly participate in educational and mentoring programs to aid in their professional, spiritual and personal growth and effectiveness.

CLERGY Goal 1.1

Within 8 months, will develop a comprehensive plan to effectively manage clergy transitions at Parishes which will be implemented throughout

• ur Metropolis within 12 months.

CLERGY Goal 1.2

Within 12 months we will develop specific and comprehensive criteria for Clergy evaluation within our Metropolis that will be fully implemented within 6 months thereafter.

CLERGY Goal 1.3

Metropolis of Atlanta EDUCATION Task Force

Within 24 months, we will make available through an Electronic Resource Center the best Religious Education programs and materials for all constituencies with the Metropolis of Atlanta.

EDUCATION Goal 2.1

Within 18 months, we will implement a system for training and use of the best Religious Education programs and materials with on hands implementation as well as inclusion in the Electronic Resource Center to all Parishes in the Metropolis of Atlanta, including a system of continual review, evaluation and improvement of those programs and materials.

EDUCATION Goal 2.2

Within 18 months, we will make available a best practices Orthodox Leadership Training program for all our Parish and Ministry leaders, future leaders and youth, focusing on increasing meaningful results, leadership succession and Parish and community involvement and interaction, that will be regularly and continuously taught through the Metropolis of Atlanta thereafter.

EDUCATION Goal 2.3

Metropolis of Atlanta FAMILY Task Force

Within twelve months we will develop and communicate an Orthodox Building Blocks (OBB) that provides a step-by- step process to assist parents in bringing up spiritually healthy Orthodox Children (birth to 5) that each Parish in the Metropolis will begin to implement within the next 9 months.

FAMILY Goal 3.1

Within 9 months we will develop a program to connect newly married couples to each other and to the community that each Parish in the Metropolis will begin to implement within the next 12 months.

FAMILY Goal 3.2

Within 12 months we will create a program that teaches how to create an Orthodox home environment, that each parish in the Metropolis will begin to implement, within 12 months.

FAMILY Goal 3.3

Within 12 months we will develop a ministry program for our seniors that will address their physical, emotional, personal, and spiritual well-being that each Parish in our Metropolis will begin to implement within the next 12 months.

FAMILY Goal 3.4

Metropolis of Atlanta OUTREACH AND EVANGELISM Task Force

Within 2 years, we will establish a Missions, Evangelism and Philanthropic Outreach Ministry in each Parish, that within 12 months from formation will: (a) energize an effective Welcoming Ministry to improve outreach and growth; (b) plan and execute specific local and regional Parish outreach events; and (c) implement at least one signature Outreach, Evangelism or Philanthropic Ministry.

OUTREACH AND EVANGELISM Goal 4.1

Within 18 Months, we will establish a Missions, Outreach, and Philanthropic Outreach Ministry resource center that will collect and teach best practices and effective ministry programs that is disseminated and taught to all Parishes throughout our Metropolis and reinforced and implemented through quarterly regular regional events and training programs.

OUTREACH AND EVENGELISM Goal 4.2

Within 18 months we will implement a comprehensive program throughout the Metropolis for effective Parishes to mentor and work with new, mission and challenged Parishes to establish together strong, effective and purposeful Orthodox communities capable of passing on a healthy faith to their surrounding communities and children.

OUTREACH AND EVANGELISM Goal 4.3

Metropolis of Atlanta SPIRITUAL GROWTH Task Force

Within 12 months, we will develop an internet based platform with at least 52 component episodes that provide educational audio-or video-based content related to personal spiritual growth, which will be communicated on a weekly basis and released to all parishes and parishioners within 12 months

SPIRITUAL GROWTH Goal 5.1

Within 12 months, we will develop a music program based on the liturgical calendar which will allow the entire community to actively participate in the singing of the most common hymns of the Faith.

SPIRITUAL GROWTH Goal 5.2

Metropolis of Atlanta STEWARDSHIP Task Force

Within 3 years, each Parish will begin to implement our Metropolis’ comprehensive stewardship program, including a youth stewardship program, adapted to the needs of that Parish.

STEWARDSHIP Goal 6.1

Within 2 years, we will establish a process and resource for collecting and sharing stewardship best practices, including regional stewardship summits.

STEWARDSHIP Goal 6.2

Within 3 years, we will establish a process and a resource for collecting and matching parishioners’ skills and talents with Parish and Metropolis needs.

STEWARDSHIP Goal 6.3

Within 1.5 years, we will establish a program to re-tool, re-dedicate, and re- purpose church fundraising activities, including festivals, to be focused on external charitable

• utreach,

evangelism, and hospitality.

STEWARDSHIP Goal 6.4

Metropolis of Atlanta YOUTH Task Force

Within 1 year, we will establish a series

• f annual Regional Orthodox Youth

Summits in major geographic regions of the Metropolis of Atlanta where we offer multi-parish youth activities, programs, mentoring, training and fellowship.

YOUTH Goal 7.1

Within 18 months, we will develop and implement a comprehensive online and in-person Youth Worker Training Program and materials, including compliance and youth protection issues, that thereafter will be delivered in person throughout the Metropolis

• f Atlanta on an annual, regional basis over

the next 3 years, through the Regional Youth Summits

YOUTH Goal 7.2

Within 18 months we will develop a comprehensive parish youth ministry best practices center compiling online, meaningful, effective and successful youth ministry information, materials, programs and implementation and evaluations processes, that thereafter will be delivered in person throughout the Metropolis of Atlanta on an annual, regional basis over the next 3 years through the Regional Youth Summits.

YOUTH Goal 7.3

Within 1 year, we will complete an assessment and evaluation of the most meaningful and successful college and working age programs and ministries, that thereafter will be implemented in

• ur Metropolis over the next 2 years,

along with metrics to monitor their efficacy.

YOUTH Goal 7.4

Metropolis of Atlanta ADMINISTRATION Task Force

Within 12 months, we will develop and teach a Parish Strategic Planning Process that will be implemented in all Parishes within 3 years thereafter.

ADMINISTRATION Goal 8.1

Within 12 months, we will develop a process for evaluating the performance

• f each ministry and program at each

Parish and our Metropolis with a remediation plan to address any issues identified.

ADMINISTRATION Goal 8.2

Within 12 months, we will develop and teach a risk management evaluation tool and process for all Parish and Metropolis programs, ministries and procedures.

ADMINISTRATION Goal 8.3

Within 18 months, we will independently evaluate the current Metropolis administration structure, programs and staff, and implement a structure, program and staffing plan.

ADMINISTRATION Goal 8.4

Within 2 years, we will establish a Metropolis Council of Ministries that helps establish and work effectively with a Council of Ministries at each Parish.

ADMINISTRATION Goal 8.5

Metropolis of Atlanta COMMUNICATIONS Task Force

Within 6 months, we will develop a plan for communicating our Metropolis Statement of Why, Vision, Mission, Core Values and Strategic Goals of our Metropolis Strategic Plan to our Parishes, that we will implement within 9 months on a continuous basis to measure and describe achievement of key milestones.

COMMUNICATION Goal 9.1

Within 18 months, we will create a Strategic Communications Plan for use in both internal and external communications of our Metropolis and

• ur Orthodox Faith that will consider

various modes of communication best suited for each stakeholder group.

COMMUNICATION Goal 9.2

Within 12 months, identify an interim Communications Director from within the Metropolis, and within 18 months complete process to identify (and fund if necessary) a permanent Communications Director to drive all communications programs for the Metropolis.

COMMUNICATION Goal 9.3

Metropolis of Atlanta FINANCE Task Force

Within 3 years, we will pay down the DRC debt by $1 million.

FINANCE Goal 10.1

Within 18 months, we will establish a Metropolis Endowment of $250,000 that will grow to $1,500,000 within three years, to provide financial support for selected ministries and programs, seminarian internships, and Parishes experiencing temporary financial hardship

FINANCE Goal 10.2

Within 18 months, we will develop the tools to measure parish financial vitality and to achieve financial transparency across the Metropolis

FINANCE Goal 10.3

Metropolis of Atlanta TECHNOLOGY Task Force

Within 6 months we will complete a comprehensive analysis of the Metropolis and its ministries web site and on line needs. Within 6 months thereafter we will redesign and implement a new Metropolis and its ministries web site and relevant applications to meet those needs.

TECHNOLOGY Goal 11.1

Within 12 months we will develop and implement a social media ministry that will include resources, a best practices center and policies, and during the 12 months thereafter we will complete training for all clergy and parish leaders throughout the Metropolis regarding this social media ministry.

TECHNOLOGY Goal 11.2

• A. Within 6 months we will develop and

have a web portal for delivery of content for all task forces that need it.

• B. Within 24 months, we will develop

and implement a comprehensive strategy for the full and effective use

• f available tools, technologies, and

resources in our Parishes and Metropolis.

TECHNOLOGY Goal 11.3

Summary SMART Goals

• 1. CLERGY

1.1 Clergy Education/Mentoring/Leadership Development 1.2 Clergy Transition Plan 1.3 Clergy Evaluation Program

• 2. EDUCATION

2.1 Electronic Resource Center of Best Religious Education Materials 2.2 Implementation of Best Religious Education Materials 2.3 Orthodox Leadership Training Program

• 3. FAMILY

3.1 Early Parenting Orthodox Building Blocks 3.2 Newly Married Couples 3.3 Orthodox Home 3.4 Seniors

Summary SMART Goals

• 4. OUTREACH and EVANGELISM

4.1 Parish Missions, Evangelism and Philanthropic Outreach Ministry 4.2 Missions, Evangelism and Philanthropic Outreach Ministry Resource Center 4.3 Parish Mentoring

• 5. SPIRITUAL GROWTH

5.1 Spiritual Growth Education Portal 5.2 Congregational Music Program

• 6. STEWARDSHIP

6.1 Comprehensive Stewardship Program 6.2 Stewardship Best Practices Center 6.3 Skills Matching Process 6.4 Re-Formulation of Parish Fund Raisers

Summary SMART Goals

• 7. YOUTH

7.1 Regional Youth Summit 7.2 Youth Worker Training Program 7.3 Youth Ministry Best Practices Resource Center 7.4 Young Adult Ministry Research and Programs

• 8. ADMINISTRATION

8.1 Parish Strategic Planning 8.2 Ministry Accountability and Performance 8.3 Risk Management Tools and Processes 8.4 Metropolis Administration Structure and Staffing 8.5 Counsel of Ministries

Summary SMART Goals

• 9. COMMUNICATIONS

9.1 Strategic Plan Communications 9.2 Metropolis Communications Plan 9.3 Communications Director

• 10. FINANCE

10.1 Diakonia Retreat Center Debt Reduction 10.2 Metropolis Endowment 10.3 Parish Vitality Tool

• 11. TECHNOLOGY

11.1 Metropolis Website 11.2 Social Media Ministry 11.3 Web/Cloud-Based Best Practices Resource Center

What’s Next?

Steps Four and Five

• Let us know how you can help
• We will consider and incorporate today’s

feedback

• Action Plans continue to get revised
• February 8, 9 and 10, 2015 strategic

planning retreat to finalize Action Plans

• Final Strategic Plan is written
• Final Strategic Plan is presented at

Metropolis Clergy Laity Assembly June 25-27, 2015 – Columbia, South Carolina

Step Six – Implementation Begins

• Head Coaches - Ensure implementation
• f entire strategic plan
• Coordinators for each Task Force
• Captain(s) for each Strategic Goal
• Each SMART Goal Start date is set by

Captains and Coordinators

• Metropolis Council is reorganized to be

liaisons to the SMART Goals

• Best Practices Resources Center is

established and activated and Regional Workshops begin

NOW, WE MAKE HISTORY