WHAT DOES IT TAKE WHAT DOES IT TAKE WHAT DOES IT TAKE WHAT DOES - PDF document

8/23/2018 Band Camp Barbecue Thursday, August 23, 2018 finance@dsmahome.org WHAT DOES IT TAKE … WHAT DOES IT TAKE … WHAT DOES IT TAKE … WHAT DOES IT TAKE … … to get from here: … to get from here: … to get from here: … to get from here: … to here? … to here? … to here? … to here? Band Camp in August Band Camp in August Band Camp in August Band Camp in August National Champions in November National Champions in November National Champions in November National Champions in November 1

8/23/2018 STUDENTS: STUDENTS: STUDENTS: STUDENTS: PARENTS & FRIENDS: PARENTS & FRIENDS: PARENTS & FRIENDS: PARENTS & FRIENDS: • Drum Majors • Prop Builders • Woodwinds • Costume Creators • Percussion • Chaperones • Color Guard • Fundraisers STAFF: STAFF: STAFF: STAFF: • Teachers • Instructors • Consultants PEOPLE STUDENTS: STUDENTS: STUDENTS: STUDENTS: PARENTS & FRIENDS: PARENTS & FRIENDS: PARENTS & FRIENDS: PARENTS & FRIENDS: 130 students 200 parents 46,000 hours 4,000 hours STAFF: STAFF: STAFF: STAFF: 15 adults 5,000 hours TIME 2

8/23/2018 WHAT CAN YOU DO? JOIN DSMA! Dartmouth School Music Association Incorporated in 1973 • to support music in the Dartmouth Public Schools • We are a 501(c)3 organization, so any contributions • are tax-deductible. Annual membership dues are $15 per household; due • by October 31. Four Membership meetings per year: October, • February, April, and June in the DHS Music Rooms, generally second Tuesdays DSMA MEMBERSHIP School Budget Revolving Fund DSMA Budget 3

8/23/2018 THE TOWN OF DARTMOUTH SUPPORTS MUSIC! 2017 2017 2017 2017- -18 - - 18 18 18 $1,144,690 $1,144,690 $1,144,690 $1,144,690 salaries Elementary stipends Middle transportation School High School fees supplies SCHOOL BUDGET MUSIC DEPARTMENT REVOLVING FUND School Concert Admissions Holiday & Spring Concerts • Funds used Funds used Funds used Funds used Elementary, Middle, High • for instruments, for instruments, for instruments, for instruments, Stadium Concessions stipends, stipends, stipends, stipends, fees, etc. fees, etc. fees, etc. fees, etc. $12,000 $12,000 $12,000 $12,000 for all music groups f or all music groups f f or all music groups or all music groups a a a and all grades nd all grades nd all grades nd all grades REVOLVING FUND 4

8/23/2018 EXPENSES PAID BY DSMA EXPENSES PAID BY DSMA EXPENSES PAID BY DSMA EXPENSES PAID BY DSMA Note: Marching Band stipends ($35k) covered by School budget. TYPICAL ANNUAL BUDGET TYPICAL ANNUAL BUDGET TYPICAL ANNUAL BUDGET TYPICAL ANNUAL BUDGET Color Guard 21,000 INCOME INCOME INCOME INCOME Marching Band 12,000 Contributions 15,000 Indoor Percussion 40,000 Scholarships 7,000 Dues 2,000 Trip Expenses 76,000 Fundraising & 102,000 Events Truck Expenses 23,000 Student Fees 86,000 General Program 4,000 TOTAL 185,000 Administration 2,000 TOTAL 185,000 DSMA BUDGET WHAT SHOULD STUDENTS & PARENTS PLAN TO PAY? What? What? How much? How much? To Whom? To Whom? When? When? What? What? How How much? much? To Whom? To Whom? When? When? Those who receive free or reduced –price lunch White T White T White T White T- - - -Shirt Shirt Shirt Shirt $5 $5 $5 $5 DSMA DSMA DSMA DSMA August August August August White Shoes White Shoes White Shoes White Shoes $37 $37 $37 $37 Americanband.com Americanband.com Americanband.com Americanband.com August August August August Garment Bag Garment Bag Garment Bag Garment Bag $20 $20 $20 $20 DSMA DSMA DSMA DSMA August August August August can receive discounts. White socks, White socks, white thermals, white compression shorts White socks, White socks, white thermals, white compression shorts white thermals, white compression shorts white thermals, white compression shorts September September September September Student Activity fee Student Activity fee $50 $50 Town of Dartmouth Town of Dartmouth September September Student Activity fee Student Activity fee $50 $50 Town of Dartmouth Town of Dartmouth September September Ad Ad Ad Ad in Home Show / Pop Book in Home Show / Pop Book in Home Show / Pop Book in Home Show / Pop Book $10 + $10 + $10 + $10 + DSMA DSMA DSMA DSMA September 14 September 14 September 14 September 14 Show shirt Show shirt Show shirt Show shirt $20 $20 $20 $20 DSMA DSMA DSMA DSMA September September September September Spectator entrance fees Spectator entrance fees Spectator entrance fees Spectator entrance fees varies varies varies varies at the shows at the shows at the shows at the shows varies varies varies varies New England Spectator Tickets New England Spectator Tickets ~ $20 ~ $20 DSMA DSMA by October 25 by October 25 New England Spectator Tickets New England Spectator Tickets ~ $20 ~ $20 DSMA DSMA by October 25 by October 25 MetLife Trip Student fee MetLife Trip Student fee MetLife Trip Student fee MetLife Trip Student fee ~ $100 ~ $100 ~ $100 ~ $100 - - $300 - - $300 $300 $300 DSMA DSMA DSMA DSMA by October 31 by October 31 by October 31 by October 31 Nationals Spectator Tickets Nationals Spectator Tickets Nationals Spectator Tickets Nationals Spectator Tickets ~ $35 ~ $35 ~ $35 ~ $35 DSMA DSMA DSMA DSMA by November 8 by November 8 by November 8 by November 8 STUDENT FEES 5

8/23/2018 Parades & Concerts Events & Sales Concessions Assessment Credits Fundraisers & Events Fundraisers & Events 2017 2017- -18 18 Fundraisers & Events Fundraisers & Events 2017 2017 - - 18 18 THIS YEAR: THIS YEAR: THIS YEAR: THIS YEAR: Donations $4,816 Car Washes Corporate Sponsors 11,250 Calendar Raffle Gillette Concessions 33,665 Pancake Breakfast Home Show – Fall 12,224 Spaghetti Dinner Home Show – Winter 10,871 Mattress Sale NESBA Championship 6,415 Poinsettias & Parades 4,996 Wreaths Pops Concert 7,031 Dine Out Nights Night of Percussion 1,509 Wicked Savory Fundraisers (10) 24,846 Cheesecakes TOTAL RAISED TOTAL RAISED TOTAL RAISED TOTAL RAISED $117,623 $117,623 $117,623 $117,623 DSMA FUNDRAISING 6

8/23/2018 SOME FUNDRAISERS EARN ASSESSMENT CREDITS Fundraiser Fundraiser Amount Amount Total Total Fundraiser Fundraiser Amount Amount Total Total Gillette $25 $6,875 Corporate Gifts 25% 1,687 Ad Book 25% 1,414 Mattress Sale $25 775 Calendar Raffle 25% 750 Spaghetti Dinner $2 364 Car Wash $2 120 TOTAL CREDITS TOTAL CREDITS TOTAL CREDITS TOTAL CREDITS $11,985 $11,985 $11,985 $11,985 ASSESSMENT CREDITS Online at www.dsmahome.org By check or cash in envelope to DSMA box in DHS Music Office By check to DSMA PO Box By credit/debit card if needed 7

8/23/2018 ALL FEES & FUNDRAISERS CAN BE PAID ONLINE www.dsmahome.org www.dsmahome.org www.dsmahome.org www.dsmahome.org Create online profile Create online profile Create online profile Create online profile • Username = email address Username = email address Username = email address Username = email address • Fully PCI compliant & secure Fully PCI compliant & secure Fully PCI compliant & secure Fully PCI compliant & secure • Set up payment for now or future Set up payment for now or future Set up payment for now or future Set up payment for now or future • S S S See your past online payments ee your past online payments ee your past online payments ee your past online payments • ONLINE -- DSMAHOME.ORG CASH OR CHECKS Cash Cash Cash Cash Checks Checks Checks Checks In a sealed envelope In a sealed envelope In a sealed envelope In a sealed envelope • In a sealed envelope In a sealed envelope In a sealed envelope In a sealed envelope • Include student’s name Include student’s name Include student’s name Include student’s name • Include student’s name Include student’s name Include student’s name Include student’s name • Indicate amount and Indicate amount and Indicate amount and Indicate amount and • Indicate amount and Indicate amount and Indicate amount and Indicate amount and purpose purpose purpose purpose • purpose purpose purpose purpose Do not send by mail! Do not send by mail! Do not send by mail! Do not send by mail! • To the DSMA LOCKED BOX in the DHS MUSIC OFFICE or by mail to PO BOX 80019, Dartmouth 02748 CHECK or CASH 8

8/23/2018 PAYMENT VIA CREDIT/DEBIT CARDS We can also accept Visa/MC We can also accept Visa/MC We can also accept Visa/MC We can also accept Visa/MC DSMA incurs a 3% fee • Not as efficiently entered into our • bookkeeping systems Used mainly for selling to the general • public for low cost items Email finance@dsmahome.org for • access link. CREDIT or DEBIT CARDS Event Counters Pex Card Manager QuickBooks Next Treasurers 9

8/23/2018 WE’RE LOOKING FOR 5-7 PEOPLE: To take on a To take on a To take on a To take on a manageable part: manageable part: manageable part: manageable part: Collect money from • your group Manage cash for an • event Oversee the Pex • expense cards Learn the QuickBooks • bookkeeping Must have Dartmouth Schools CORI on file. FINANCE TEAM 79 days to Nationals! 79 days to Nationals! 79 days to Nationals! 79 days to Nationals! Thank you!! Thank you!! Thank you!! Thank you!! Questions? Karen McArthur, Treasurer finance@dsmahome.org 10