Welcome to IAS What You Need To Know.... Information Session - - PowerPoint PPT Presentation

Welcome to IAS

What You Need To Know....

Information Session Materials

Can be found on the IAS Website:

• https://www.ias.edu/institute-

information-session-materials General Website Navigation:

• www.ias.edu

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Facilities

Areas of Support

• Building Maintenance
• Grounds Maintenance
• Housing Operations & Maintenance
• Construction

Key Personnel School Dude

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Comptroller’s Office

Location

• The Comptroller’s Office is located in the ECP

Building, around the corner from the Fitness Center and Crossroads Nursery.

Full List of Services

• For the Comptroller’s Office, can be found on
• ur website:
• https://www.ias.edu/campus-

resources/working-at-ias/comptrollers-

• ffice/services

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Comptroller’s Office

Billable Accounts

• If you are receiving a grant from outside sources, you will

receive a bill from our office on approximately the 15th day

• f each month for expenses incurred in the prior month
• Payments may be sent through interoffice mail, left at Fuld

Hall reception desk, or dropped off in the Comptroller’s Office

Grant Payments

• If you are receiving a grant, a health insurance subsidy, or

a childcare subsidy from the Institute - please contact Tina Gaspari (gaspari@ias.edu or ext. 8209) prior to September 26th for an appointment to complete the applicable documents for payroll processing

• Please note that grant payments are disbursed on the last

working day of each month

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IAS Computing – Network Access

Wireless - Coverage throughout campus

• eduroam:
• Secure, authenticated network
• Access to IT services and scholarly resources
• Add accounts for family members via UpdateMe
• IAS:
• Public network
• Provides access to Internet for visitors and guests
• Best network for “IoT” devices - also added via

UpdateMe

Wired

• Jacks available in offices and apartments

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IAS Computing – Getting Help

For any IT questions, needs or concerns, please contact your Computing Helpdesk:

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School of Historical Studies Jonathan Peele, Manager askitg@ias.edu 609-734-8044 School of Mathematics Kevin Kelly, Manager help@math.ias.edu 609-734-8012 School of Natural Sciences James Stephens, Manager help@sns.ias.edu 609-734-8030 School of Social Science Jonathan Peele, Manager askitg@ias.edu 609-734-8044

IAS Computing – Links

Computing Website

All information about IT services and support

• https://www.ias.edu/campus/computing

Information Security @ IAS

InfoSec resources, guides and best practices

• https://security.ias.edu

UpdateMe

Self-service tool for managing your profile on website, as well as family accounts and device registration

• https://updateme.ias.edu

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Dining Services

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• Find us online
• https://dining.ias.edu/
• On your bookmark
• Scan the QR codes
• Or here

Check the lunch menu Make your dinner reservations

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Who we are

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• Michel Reymond, Dining Services Director - Chef
• Yann Blanchet, Sous Chef
• Renée Robinson, Catering Manager – Maitre D’

What we offer

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• Daily Continental Breakfast
• Lunch
• Tea, Cookies and Coffee Service
• Dinner - Wednesday and Friday nights
• Wine Tastings
• More services to come

Our Commitment to You

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• To provide excellent food and service
• Source our food locally as much as possible
• We buy from specialty purveyors

No Sysco or US food products

• All meats are growth hormone and antibiotic free
• Seafood also free of hormones, antibiotics and

fungicides

• Organically grown fruits & vegetables

• We make everything from “scratch”
• We cook your food at the last minute,

in front of you

• We are all SERVSAFE certified at the highest

level available

• We are an HACCP accredited facility

Hazard Analysis and Critical Control Points

• We use a temperature monitoring system in all of
• ur refrigerated storage rooms

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Our Commitment to You

Administrative Services

Public Safety

• Door locks
• ID cards
• Lock outs

Transportation

• Shuttle

https://www.ias.edu/campus- resources/transportation

Mail

• Mail and Shipping

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Human Resources

Who We Are

Jennifer Hansen Visa and Visitor Services Coordinator hansen@ias.edu Beatrice Jessen Benefits Specialist bjessen@ias.edu Michael Klompus Chief Human Resources Officer mklompus@ias.edu Cindy Pearce Administrative Assistant cpearce@ias.edu

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Human Resources

Location

Fuld Hall, 1st Floor Hours: Monday – Friday, 8 am – 5 pm General email address: hr@ias.edu

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Human Resources

Visa and Visitor Services

• General Visa and immigration management, including

the J-1 Visa Exchange Program

• Immigration or Visa-related questions
• Inquiries re: international travel, entering/reentering the

US

• Local resources - Crossroads and Princeton Public

School Enrollment

• For more information, please visit

https://www.ias.edu/campus-resources/coming-to- ias/human-resources/visa-and-visitor-services

• Jennifer Hansen, Visa and Visitor Services Coordinator

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Human Resources

Health Insurance:

If you are eligible for the IAS Health Insurance

• Either Medical and/or Dental Insurance
• For assistance with enrollment, questions about your

coverage, etc.

• Contact Cindy Pearce or Beatrice Jessen

Medical and dental insurance plan information can be found at: https://www.ias.edu/members-health-insurance-plan- information-and-rates

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Human Resources

Member Subsidies, Policies…

• Member Preschool Subsidy
• Member Health Insurance Subsidy
• Member Leave of Absence Policy
• Title IX Policies
• All can be found at

https://www.ias.edu/humanresources/m empolicies

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Human Resources

Diversity and Inclusion

https://www.ias.edu/campus-resources/working-at- ias/human-resources/staff-handbook#Diversity_Statement

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Human Resources

Summary of Important Links

Visa and Visitor Services

• https://www.ias.edu/campus-resources/coming-to-ias/human-

resources/visa-and-visitor-services Health Insurance (medical and dental insurance plan)

• https://www.ias.edu/members-health-insurance-plan-information-and-rates

Member Subsidies and Policies

• https://www.ias.edu/humanresources/mempolicies

Diversity Statement

• https://www.ias.edu/campus-resources/working-at-ias/human-

resources/staff-handbook#Diversity_Statement

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Academic Affairs, Member Services and AMIAS

• Josie Faass, Director of Academic Affairs
• Fuld 104
• jfaass@ias.edu
• 609.734.8201
• Linda Cooper, AMIAS and Member Relations Officer
• D100
• llg@ias.edu
• 609.734.8259
• On the IAS website, find us under Campus Resources
• Living at IAS
• Coming to IAS
• Staying Connected to IAS

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What we do:

• Professional Programming for Members and their

families

• Research Funding Support
• Employment Support
• Lunch and Learn Workshops
• October 6: Research "Meet and Greet"
• October 20: Making the Most of Your IAS Membership
• November 17: Start Smart Salary Negotiation
• January 19: Research "Meet and Greet"
• February 9: Collaborative & Archival Research at IAS
• March 16: How to Write an Op-Ed
• April 6: Staying Connected to IAS

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“Member Driven” Events

• Organized by Members and/or partners/spouses
• Share scholars’ cultures or special interests
• May engage a specific audience, e.g., family-

friendly activity or an event geared toward adults

• Must be:
• Inclusive and open to entire Institute scholar

community

• Approved by Academic Affairs Staff
• “Advertised” on IAS electronic bulletin board
• Event organizers may be reimbursed up to $100

per event with expense receipts

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AMIAS Activities and Events

• Barbecue, Oct. 7, for scholars and their families
• Activities
• A Night at Harry’s
• English Conversation
• Fireside Play Reading
• Musician’s Exchange
• Pottery
• Yoga
• Partner/spouse communications through the

partners@ias.edu listserv

• Electronic Bulletin Board

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AMIAS Organization

• Founded in the 1973 by then current and former IAS scholars

is lead by a Board of Trustees−IAS scholars from all four Schools

• Mission: encourage and support the scholarly work and related

interests of the Institute for Advanced Study; to maintain and strengthen engagement between the Institute and its current and former Members; and to promote interaction between the Institute and the academic community at large.

• Board meets twice per year and holds Trustee elections
• AMIAS works to stay connected to scholars after they leave
• UNC Chapel Hill Event
• IAS Director Robbert Dijkgraaf to give a lecture at the invitation of

2016-17 School of Historical Studies Member

• AMIAS reception, all former scholars in North Carolina invited
• Lunch with university administrators

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Mathematics-Natural Sciences Library

Services

• E-resource and research assistance
• Monographs, current, and historic/rare

journals

• Lewis Science Library courier requests
• Emma Moore, Librarian

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Historical Studies-Social Science Library

Services

• Princeton University Firestone Library Courier
• Interlibrary loan document delivery
• General reference
• Marcia Tucker, Librarian

Liaison with Princeton University Library

• Digital library collection
• Princeton University NetID

Shelby White-Leon Levy Archives

• Casey Westerman, Archivist

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Historical Studies-Social Science Library

• Services :
• Princeton University Firestone Library Courier
• Interlibrary loan document delivery
• General reference

Liaison with Princeton University Library

• Digital library collection
• Princeton University NetID
• Marcia Tucker, Librarian
• Shelby White-Leon Levy Archives,

Casey Westerman, Archivist

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Questions?