Welcome to CSHPs 72 nd Annual General Meeting Dartmouth, NS October - - PowerPoint PPT Presentation

Welcome to CSHP’s 72nd Annual General Meeting

Dartmouth, NS October 5, 2019

Together we are a strong voice

• 1. Call to order
• 2. Declaration of quorum
• 3. Opening Remarks

– Moment of Reflection

CSHP’s Mission / Mission de la SCPH

The Canadian Society of Hospital Pharmacists (CSHP) is the national voluntary organization of pharmacists committed to patient care through the advancement of safe, effective medication use in hospitals and other collaborative healthcare settings. CSHP supports its members through advocacy, education, information sharing, promotion of best practices, facilitation of research and recognition of excellence. La Société canadienne des pharmaciens d’hôpitaux (SCPH) est l’organisation nationale à adhésion volontaire de pharmaciens qui se consacrent aux soins des patients en favorisant l’avancement de l’utilisation sécuritaire et efficace des médicaments dans les établissements de santé et dans d’autres milieux de soins de santé en collaboration. La SCPH soutient ses membres par le truchement de ses activités de valorisation et d’éducation, en partageant l’information qu’elle acquiert, en faisant la promotion des meilleures pratiques, en favorisant la recherche et en soulignant l’excellence.

CSHP’s Values / Valeurs de la SCPH

We value:

• Excellence and innovation in

patient care

• Inter-professional collaboration
• Professional development and

mentorship

• Member dedication to our Society

and the profession

• Accountability to members

Nous accordons une grande valeur :

• à l’excellence et à l’innovation

dans le domaine des soins aux patients

• à la collaboration

interprofessionnelle

• au perfectionnement

professionnel et au mentorat

• à l’engagement des membres

envers notre Société et la profession

• à l’obligation de rendre des

comptes à nos membres

CSHP’s 2020 Vision / Vision de la SCPH pour l’an 2020

CSHP will be a thriving, progressive society, leading and inspiring excellent pharmacy practice integral to patient-centred care in hospitals and other collaborative healthcare settings. La SCPH sera une société dynamique, en constante évolution, qui saura inspirer l’excellence d’une pratique de la pharmacie indispensable aux soins centrés sur le patient dans les hôpitaux et les autres milieux de soins de santé misant sur la collaboration.

• 4. Appointment of a Parliamentarian
• 5. Approval of the Agenda
• 6. Approval of the Minutes
• f the 2018 Annual General Meeting

Finance Portfolio

With the resignation of Christina Adams, this Portfolio is currently vacant

Statement of Operations

Year Ended April 30, 2019

Revenue

CSHP (exclusive of Branches) Branches (including 1 regional seminar) Total 2019 Total 2018 Membership Fees 894,359 66,263 960,622 976,002 PPC 322,527

• 322,527

375,246 Hospital Pharmacy in Canada Survey 68,768

• 68,768

232,539 Harrison Management Seminar 80,607

• 80,607

64,729 Publications 81,157

• 81,157

75,056 Other Operational 101,674 170,215 271,889 279,601 CJHP 20,298

• 20,298

22,108 CPRB 177,125

• 177,125

176,570 Special Projects 1,827

• 1,827

5,009 Investment Income 23,944 9,282 33,226 24,089 Branch AGM/Educational Services

• 443,528

443,528 431,266

Total Revenue

$1,772,286 $689,288 $2,461,574 $2,662,215

Statement of Operations

Year Ended April 30, 2019

Expense

CSHP (exclusive of Branches) Branches (including 1 regional seminar) Total 2019 Total 2018 Salaries and Benefits 1,029,977

• 1,029,977

901,167 PPC 152,760

• 152,760

177,736 Hospital Pharmacy in Canada Survey 45,102

• 45,102

192,390 Harrison Management Seminar 55,631

• 55,631

67,494 Office Operations 245,518 52,770 298,288 254,401 Property 59,485

• 59,485

56,073 Other Operational 204,895 313,354 518,249 533,588 Amortization 70,881

• 70,881

58,323 CJHP 120,803

• 120,803

123,276 CPRB 155,312

• 155,312

144,211 Special Projects 9,546

• 9,546

33,163 Branch AGM/Educational Services

• 305,909

305,909 292,519 Administrative costs (recovery) (66,242) 66,242

• Total expenses

$2,083,668 $738,275 $2,821,943 $2,834,341

NET REVENUE (EXPENSE)

$(311,382) $(48,987) $(360,369) $(172,126)

Statement of Financial Position

April 30, 2019

ASSETS 2019 2018

Current Assets Cash 609,217 658,421 Accounts Receivable 101,912 59,956 Advances to R&E Foundation 1,208 11,139 Prepaid Expenses 58,806 96,973 Investments 1,388,300 1,572,998 Property and Equipment 487,499 530,103 Computer software, net of accumulated amortization 93,452 62,893

$2,740,394 $2,992,483

LIABILITIES & NET ASSETS

Current Liabilities Accounts Payable & Accrued Liabilities 429,356 268,322 Deferred Revenue 558,867 611,621 Net Assets Unrestricted 246,777 546,114 Internally restricted Invested in Property and Equipment 580,951 592,996 Branches 924,443 973,430

$2,740,394 $2,992,483

Approval of Audited Statements

That the audited statements for the year ended April 30, 2019 be accepted as circulated.

Appointment of Auditor for Fiscal Year 2018-2019

That Welch LLP, Chartered Professional Accountants, be appointed as auditor for the 2019-2020 fiscal year.

The changes reflect the Board’s decision that the CSHP Chief

Executive Officer (CEO) should not be a member of the CSHP Board. The following amendments are being presented as an

• mnibus motion.

Proposed Changes to the CSHP Bylaw

Proposed Changes to the CSHP Bylaw

Amendment # Article Current Bylaw Proposed Amendment

1 1.2 Interpretation - Definitions Executive Committee: A subgroup of the Board, composed of all the Officers. Executive Committee: A subgroup of the Board, composed of all the Officers and the Chief Executive Officer. 2 1.2 Interpretation - Definitions Officer: A Director who holds one of the following positions: President, Past President, President Elect, Treasurer and Chief Executive Officer. Officer: A Director who holds one of the following positions: President, Past President, President Elect and Treasurer. 3 6.1 Board Composition The Board shall be composed of: a)

• ne (1) Branch Delegate from each

Branch with fewer than five hundred (500) Branch Members and, at the option of the Branch, two (2) Branch Delegates from Branches with five hundred (500) Branch Members or more; b) the A.P.E.S. Delegate; c) the Student Delegate; and d) five (5) additional directors (Additional Directors). The Board shall be composed of: a)

• ne (1) Branch Delegate from each

Branch with fewer than five hundred (500) Branch Members and, at the option of the Branch, two (2) Branch Delegates from Branches with five hundred (500) Branch Members or more; b) the A.P.E.S. Delegate; c) the Student Delegate; and d) Four (4) additional directors (Additional Directors).

Proposed Changes to the CSHP Bylaw

Amendment # Article Current Bylaw Proposed Amendment

4 6.3 Election of Officers The Board shall elect the President Elect, the Treasurer and the Chief Executive Officer from among the Additional Directors. Subject to Article 6.1, at the end of the President Elect’s term of office, this Officer becomes the President. At the end of the President’s term of office, this Officer becomes the Past President. The Board shall elect the President Elect and the Treasurer from among the Additional Directors. Subject to Article 6.1, at the end of the President Elect’s term of office, this Officer becomes the President. At the end of the President’s term of office, this Officer becomes the Past President. 5 16.9.3 The Additional Directors elected by the Members shall hold office for three (3) years, except for the Additional Director elected by the Board as the Chief Executive Officer, who shall hold

• ffice as a Director until ceasing to be

the Chief Executive Officer. The Additional Directors may serve a maximum of two (2) consecutive three-year terms. The Additional Directors elected by the Members shall hold office for three (3)

• years. The Additional Directors may

serve a maximum of two (2) consecutive three-year terms.

Proposed Changes to the CSHP Bylaw

Amendment # Article Current Bylaw Proposed Amendment

6 14.3 Indemnity CSHP shall indemnify the Directors to the extent permitted by law against all costs, damages and expenses, including an amount to settle an action

• r satisfy a judgment reasonably

incurred by the individual in respect of any civil, criminal, administrative, investigative or other proceeding in which the individual is involved because of his or her association with CSHP. CSHP shall indemnify the Directors and Chief Executive Officer to the extent permitted by law against all costs, damages and expenses, including an amount to settle an action or satisfy a judgment reasonably incurred by the individual in respect of any civil, criminal, administrative, investigative

• r other proceeding in which the

individual is involved because of his or her association with CSHP. 7 14.4 Directors’ and Officers’ Liability Insurance CSHP shall, at all times, maintain in force directors’ and officers’ liability insurance, which will apply and provide coverage to any individual at the national, Branch or Chapter levels who was, now is or shall be a Director, Officer, trustee, employee, volunteer

• r fiduciary of CSHP, or member of any

Committee or Task Force of CSHP, including the estate, heirs, legal representatives or assigns of any said deceased, incompetent, insolvent or bankrupt individual. CSHP shall, at all times, maintain in force directors’ and officers’ liability insurance, which will apply and provide coverage to any individual at the national, Branch or Chapter levels who was, now is or shall be a Director, Officer, Chief Executive Officer, trustee, employee, volunteer or fiduciary of CSHP, or member of any Committee or Task Force of CSHP, including the estate, heirs, legal representatives or assigns of any said deceased, incompetent, insolvent or bankrupt individual.

Omnibus motion to approve the proposed changes to the CSHP Bylaw, as presented to members.

2019 Resolutions

There were no resolutions submitted to the membership for the 2019 AGM.

Disposition of 2018 Resolutions

There were no resolutions submitted to the membership for the 2018 AGM.

Recognition of Outgoing Board Directors

Patrick Fitch Presidential / Executive Officer Shirin Abadi (as of Nov. 23, 2019) British Columba Branch Delegate Andrea Kent Nova Scotia Branch Delegate Brett Barrett Ontario Branch Delegate Kathleen MacMillan Student Delegate

Report of the Nominating Committee Patrick Fitch Chair

Introduction of Nominees for Vacant Additional Director Positions

Remarks from Nominated President Elect Zack Dumont

Introduction of Nominees for Other Vacant Director Positions

• Arden Barry / BC Branch Delegate (effective November 24, 2019)
• Alanna McQuaid / NS Branch Delegate
• Vivian Lee / ON Branch Delegate
• Jordan Kelly/ Student Delegate

Election of New Board Directors

Motion: That Zack Dumont, Arden Barry,

Alanna McQuaid, Vivian Lee and Jordan Kelly be elected to the Board of Directors.

The 2019-2020 Board

Executive Committee

Tania Mysak President Doug Doucette Past President Zack Dumont President Elect TBA Treasurer Jody Ciufo Chief Executive Officer

The 2019-2020 Board

A.P.E.S./Branch/Student Delegates

Diem Vo A.P.E.S. (Quebec) Ian Creurer Alberta Shirin Abadi (to Nov. 23, 2019) British Columbia Arden Barry (effective Nov. 24, 2019) Jarrid McKitrick Manitoba Priscilla Gordon New Brunswick Chilo Winter Newfoundland/Labrador Alanna McQuaid Nova Scotia Megan Riordon/ Vivian Lee Ontario Danielle Mill Prince Edward Island Melanie McLeod Saskatchewan Jordan Kelly Student

Vision Portfolio

Tania Mysak

CSHP Strategic Plan 2015-2020 4 Key Strategic Areas

• Pharmacists’ Practice
• Member and Volunteer Engagement
• Governance
• Organizational Effectiveness

Strategic Planning Session: Held October 2, 2019. This Session began the planning cycle for 2020-2023. Balanced Scorecard: Highlights CSHP’s key performance indicators and progress made towards achieving organizational goals. Pharmacy Speciality Network Coordinating Committee (PSN) – Work is ongoing to enhance the functionality of the QID online community platform to improve members’ experience.

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• CSHP’s recommendations for Choosing Wisely

Canada were finalized and circulated to the membership.

• Steering Committee revised governance structure.
• Steering Committee and Branch Champions

identified a single area of focus. Planning is underway to incorporate into PPC 2020.

External Portfolio

Doug Doucette

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• Focus on planning and consultation with re-establishing

CSHP as a stronger member-centric professional association.

• PPC 2019 marked 50 years of the conference.
• Attended meetings on Mandatory Reporting of Serious

Adverse Drug Reactions

• Joint Officer Meetings with Health Canada’s Special

Access Programme and Office of Controlled Substances; NAPRA; A.P.E.S.; CAPSI; CAPT; ISMP Canada and PEBC.

• Media Inquiries

Internal Portfolio

Patrick Fitch

• Honorary Membership was bestowed upon Mits Miyata
• Fellowship status was bestowed upon Karen Dahri
• The Distinguished Service Award was presented to Moira

Wilson

• CSHP led the development and publication of Controlled

Drugs and Substances in Hospitals and Healthcare Facilities; Guidelines on Secure Management and Diversion Prevention.

• CSHP published two new Canadian Medication Optimization

Briefings: Cannabis for Medical Purposes and Safe Transitions

• f Care for Patients Taking Opioids.

Chief Executive Officer

Jody Ciufo

• Strategy to Regain Sustainability
• Organizational Redesign

– Creating Marketing & Communications Team – Repurposing Pharmacy Practice Team led by inaugural Chief Pharmacy Officer – Professionalization of staff

• 2019 Membership Survey

– Response rate of 29% for members and supporters & 9% for lapsed members

CSHP Staff

A list of staff (including pictures) and their portfolios can be found on our website at: www.cshp.pharmacy

New Business

AGM 2020 Charlottetown, PEI

Adjournment of the 2019 AGM