Webinar Agenda Getting started: receiving funds and before-project - - PowerPoint PPT Presentation

• Getting started: receiving funds and before-project

planning

• Resources available and how to access them
• Tracking and reporting your project’s impact
• Questions

Webinar Agenda

2017 Healthy Eyes Healthy Children Grants

• 14 Awards
• Recipients in 12 states
• $65,250 awarded

Receiving Your Funds

• 90% awarded in August
• 10% withheld until final report submitted
• Award checks will be issued to your state affiliate

Executive Director accompanied by a letter identifying the project director and project name.

• You may need to provide a W-9 for your state affiliate.

Executing Your Project

Timeline and Considerations

Timeline

September 1, 2017: Checks issued to state affiliates September 1, 2017: Programs launch March 1-14, 2018: Grantee webinar to review reporting requirements March 30, 2018: Grantee 6-month report due (required) September 28, 2018: Grantee 12-month report due (required)

Considerations

• Partnership Agreements
• Student Consent Forms
• Media/Photo Release Forms

Resources Available

Helping you succeed

A community grants partnership made possible by:

Essilor Vision Foundation Resources

• Awardee Overview and Next Steps

EVF Registration & Agreement

1. Navigate to https://evf.wufoo.com/forms/healthy-eyes- healthy-children-agreement/ 2. Fill out the first page of the form 3. Click “Terms and Conditions” 4. Review the terms, initial where required, and sign at the bottom 5. Click “Submit”

Lenses/Lab Services

• Lenses & Lab Services are provided to all awardees at no cost
• A charitable account will be created for you at a local Essilor lab, orders

will be placed on VisionWeb.com

• If you already have an account with EVF, you can continue to use it for HEHC
• rders
• Have a lab? Let us know! Finished/Semi-Finished lenses can also be
• rdered through EVF.Lensordering.com
• Instructions on placing an order on VisionWeb/Lensordering.com will

be provided when your account is created

Frames

• EVF can connect awardees with frame vendors who offer quality

frames starting in the $3-5 price range to EVF partners

• If you’re interested, check the “Connect me with frame vendors” box
• n the registration form

Portable Exam Equipment

• Portable exam lanes will be offered to awardees

(subject to availability)

• Portable lanes include:
• Minus Cyl Phoropter
• HOTV and Snellen Wall Charts
• Portable Phoropter Stand*
• * User must supply 1 gallon water jug to support stand
• Other equipment may be available upon request
• Include dates of your clinic(s) on the

Registration/Agreement Form

HEHC Electronic Resource Kit

Tools, samples, and templates for your project

Resource Kit Contents

• Press Release Template:

Announcing Award and Project

• Healthy Eyes Healthy Children

Fact Sheet

• Publicity and Promotion Tips:

Media Outreach and Interviewing

• Memorandum of Understanding

Template

• Partner Certificate Template
• Community Outreach

PowerPoint Presentation

• HEHC PowerPoint Template
• “Ready for School” Infographic
• “Lifetime of Healthy Vision”

Flyer

• Press Release Template: Project

Completion and Impact

Accessing the Resource Kit

www.aoafoundation.org/HEHC

“Award Recipient Resources” tab on the left Password: HEHC2017 (capitalization required)

Tracking and Reporting

Using quantitative and qualitative data to measure impact

Tracking: Quantitative

• What to Track
• Individuals or Families Reached
• Impact: Direct Services provided
• Impact: Indirect (promotions/messaging/publicity)
• Start now by using your action plan or proposal to begin a

list of anticipating methods you will use to reach individuals

• Be prepared to record/count participants, attendees, or

audience

Tracking: Qualitative

• What to Track: Quotes or Testimonials
• How your project helped
• Who your project helped or reached
• Why your project was needed
• Why you should return
• Who/How to Ask
• Who: participants, families, partners
• Ask at the end of your event or very soon after: Email, social media, post-event

feedback forms or surveys, pre-event survey

• Record video at your event

*don’t forget the media release

Reporting

• 6-Month report: March 30, 2018
• Final report: September 28, 2018
• Excel document to report quantitative data
• Word document to report qualitative data and

narrative summary

• Webinar in March to answer questions about reporting

and exchange “best practices” and “lessons learned”

Reporting Expenses

• Budget/Expense Template for Reporting
• Budget Variations >$500
• Receipts, Invoices, Proof of Payment for

items >$1,000

HEHC Award Recipient Requirements

Recipient Webinar Grant Agreement, Media Release EVF Registration and Agreement Reporting Webinar Reporting

Questions or Requests

Submit your questions or content requests using the chat or message function

Notable Takeaways

• EVF Registration and Agreement
• Optometry Cares Agreement and Media Release
• Resources available at www.aoafoundation.org/HEHC
• “Award Recipient Resources”, password: HEHC2017
• 6-month report due March 30, 2018

Contact Information

Brittany Broombaugh Optometry Cares Program Manager BBroombaugh@aoa.org 314-983-4176 Rebecca Hildebrand Director, Optometry Cares RAHildebrand@aoa.org 314-983-4154