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Clinical Department Faculty Promotion Workshop October 25, 2017 Warren Alpert Medical School Brown University Michele G. Cyr MD, MACP Associate Dean for Academic Affairs Professor of Medicine Professor of Medical Science Navigating


  1. Clinical Department Faculty Promotion Workshop October 25, 2017 Warren Alpert Medical School Brown University Michele G. Cyr MD, MACP Associate Dean for Academic Affairs Professor of Medicine Professor of Medical Science

  2. Navigating Promotions for Clinical Department Faculty

  3. Goals of Workshop ▪ Provide basic information about faculty tracks, promotion dossier, process and timeline Dispel myths Allay fears • Share tips for promotion ▪ Answer your questions

  4. Faculty Track Requirements Track Employment Search-Brown approved Teaching Scholar Affiliate Yes Research Scholar Affiliate Yes (Research) Affiliate Yes Clinician Educator Affiliate No Clinical Any employment No arrangement

  5. Faculty Tracks/Titles • Clinical: Clinical Professor of Dept. • Clinician Educator: Professor of Dept., Clinician Educator • (Research): Professor of Dept. (Research) • Research Scholar: Professor of Dept. • Teaching Scholar: Professor of Dept.

  6. Faculty Tracks in Clinical Depts. (Research), 167 Clinician Educator, 469 Teaching Scholar, 205 Research Scholar, 117 Pre-Track, 115 Clinical, 1003

  7. Term Limits (Up-Or-Out/Over) Research Scholar and Teaching Scholar ▪ Instructor: one 2-year term ▪ Assistant Professor: three 3-year terms (Research) ▪ Instructor (Research): one 2-year term ▪ Assistant Professor: no term limit Clinical, Clinician Educator ▪ All ranks: no term limits

  8. Faculty Track Expectations

  9. Research Scholar Track Expectations ▪ Independent or collaborative , productive research program ▪ Contribution to collaborative research should be substantive and distinct at the Professor level ▪ Continuous record of scholarly productivity/publications ▪ National reputation in area of research ▪ International reputation at the Professor level ▪ Demonstrated record of excellence in teaching/advising/mentoring ▪ Excellent clinical skills – positive consideration ▪ Service contributions – positive consideration

  10. Teaching Scholar Track Expectations ▪ Major educational role ▪ Exceptional teaching skills/continue to lead educational programs at the Professor level ▪ Excellence and innovation in teaching ▪ National reputation in area of expertise ▪ National reputation as an educator in area of expertise at the Professor level ▪ Continuous record of scholarship ▪ Clinical skills – positive consideration ▪ Service contributions – positive consideration

  11. (Research) Track Expectations ▪ Independent/collaborative research program ▪ Contribution to collaborative research should be substantive and distinct at the Professor level ▪ Continuous record of scholarly productivity ▪ National reputation in area of research ▪ International reputation at the Professor level ▪ Teaching, advising, mentoring/Service contributions – positive consideration

  12. Clinician Educator Track Expectations ▪ Substantial involvement and excellent teaching, advising, mentoring ▪ Important contributions to clinical or research program ▪ Regional reputation in area of expertise ▪ National reputation at the Professor level ▪ Scholarly activity ▪ 200 hours of service/teaching per year ▪ Service contributions – positive consideration

  13. Clinical Track Expectations ▪ High level of skill in teaching, advising, mentoring and as a practitioner ▪ Regional reputation in area of expertise ▪ National reputation at the Professor level ▪ 100 hours of service/teaching per year ▪ Scholarly activity – positive consideration ▪ Required at the Professor level

  14. Components of the Promotion Dossier

  15. Promotion Dossier: Who is responsible? Department: Candidate: Chair and Chief letters of Updated CV support Personal statement Department promotions committee report Teaching dossier (Teaching Scholar) Sample letter sent to referees Teaching hours (CE, Clinical) Referee letters (dept. and candidate selected) Research responsibilities Teaching evaluations Evaluations Suggestions for external referees

  16. Curriculum Vitae Tips • Use the Brown format • Do everything you can to make the reviewers’ job easier! • Highlight your name on pubs • Separate presentations into local, regional, national, international • Organize professional organizations activities with listings of role • Get feedback from colleagues, chief, promotion committee, chair • Review a CV of recently promoted faculty member

  17. What not to include in your CV • Personal Information: marital status, children • APGAR score • Anything that happened in high school • Any award/ honor that requires that you buy something • Athletic achievements (unless Olympic level) or hobbies if not relevant to work

  18. Referee Letters Purpose : Objective and unbiased assessment regarding your regional/national/international reputation in the field ▪ Referees must be at your promotion rank or higher ▪ Referees may not know you specifically but are provided with your dossier for their review

  19. Teaching Dossier Components ▪ Record of all teaching, advising, mentoring activities – maintain ongoing ▪ Role in course or rotation ▪ Dates, numbers of and types of learners ▪ Awards received ▪ Evaluations (for classes, lectures and presentations) ▪ Scholarly output from activity (teaching, advising, mentoring)

  20. Research Components ▪ Publications resulting from research ▪ Research grants ▪ Granting agency ▪ Title of award ▪ Role in grant (PI, co-PI, sub-awardee) ▪ Direct costs ▪ Inclusive years of award ▪ Research trainees

  21. Teaching Evaluations ▪ Keep a file of any evaluations received ▪ Electronic evaluation systems: ▪ OASIS (Brown medical school students ▪ E-Value (GME programs) ▪ Ask program administrators for help ▪ Clerkships, residencies, fellowships, CME

  22. Personal Statement • Tell the story of your career path - biographical essay • Keep it brief – no more than 2 pages • Explain what might not be clear from your CV • Help the reader understand who you are, what you do and what gives you joy in your career. Remember your track! • Present your goals/aspirations and how you hope to realize them. Remember your track! • Don’t simply redo CV in complete sentences

  23. The Promotion Timeline and Process

  24. The Promotion Process Spring: Year 7/Assistant Professor, RST/TST Candidate and Dept. Chair decide if time is right for • promotion Candidate confirms track • Candidate is informed of departmental deadlines and • prepares promotion documents CV, referee list, teaching dossier (if applicable) • Preliminary departmental review • Promotion Committee/Dept. Chair informs candidate about • going forward for promotion

  25. The Promotion Process Summer: Year 7/8 Department solicits referee letters for approved ▪ candidates

  26. The Promotion Process Fall/Winter/Spring: Year 8 Dept. Promotion Committee reviews completed dossiers ▪ and recommends candidate to Chair Department submits completed dossier to CMFA ▪ ▪ Dept. may submit an updated CV to CMFA before review ▪ CMFA reviews dossiers and votes on promotions

  27. Variations on Timeline for Promotion-TST/RST ▪ Term Extensions ▪ Up to three 1-year extensions ▪ Request must be submitted within one year of the event ▪ One-year Notice of Non-Renewal ▪ Faculty can be reviewed in Year 9 if they waive their notice

  28. This is not your CMFA

  29. Committee on Medical Faculty Appointments and Promotions- CMFA ▪ Membership Full professor, medical academic or campus-based tenured/3 year terms -5 from medical academic faculty in clinical depts. -1 from biology departments -1 from Public Health -3 from other university departments Reviews all senior-level promotions and appointments in clinical ▪ departments Meets throughout the academic year ▪ All members read your dossier and formulate questions for the Dept. Chair ▪ Dept. Chair presents your dossier/answers questions/makes clarifications ▪

  30. The Promotion Approval Process CMFA Dean Provost President Corporation Chair may As of July inform BMFA Letter to 1, candidate candidate candidate of CMFA pending corp. may use vote approval official title

  31. Tips for Success

  32. Tips for Success in the Promotion Process ▪ Understand promotion criteria for your track ▪ Cultivate mentors/sponsors; Seek guidance early and often ▪ Especially important to help develop national reputation ▪ Decide career niche early – set goals annually ▪ Use annual reviews and self assessment forms to assess your progress ▪ Update CV regularly ▪ Time management is crucial ▪ Keep a promotion file ▪ Request review by department chair and/or BMFA

  33. Promotions Success: Publications ▪ First authorship – don’t rush to be senior author until Associate Professor ▪ Abstracts into publications ▪ Peer-reviewed original publications vs review articles, book chapters, case reports

  34. Promotions Success: Research ▪ Establish your niche and develop a track record as an independent/collaborative investigator ▪ Although collaborative research is fine, being too closely tied to your mentor could be problematic when the dept. solicits referee letters ▪ Apply for grants often and early ▪ Do not focus only on R01s

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