Using SEMS in 2014 Presented by Madalan Lennep, PMP 1 Topics to be - - PowerPoint PPT Presentation

▶
using sems in 2014
SMART_READER_LITE
LIVE PREVIEW

Using SEMS in 2014 Presented by Madalan Lennep, PMP 1 Topics to be - - PowerPoint PPT Presentation

Sep 02, 2023 344 likes •942 views

ECAM ANNUAL MEETING January 23 - 24, 2014 Using SEMS in 2014 Presented by Madalan Lennep, PMP 1 Topics to be Covered 1. Updates in SEMS 2. Election Management 3. Voter ID and SEMS 4. Voter Roll Maintenance Review/Activities 5. SEMS

slide-1
SLIDE 1

ECAM ANNUAL MEETING January 23 - 24, 2014

Using SEMS in 2014

Presented by Madalan Lennep, PMP

1

slide-2
SLIDE 2

Topics to be Covered

  • 1. Updates in SEMS
  • 2. Election Management
  • 3. Voter ID and SEMS
  • 4. Voter Roll Maintenance Review/Activities
  • 5. SEMS Hardware Refresh
  • 6. Training Opportunities

2

slide-3
SLIDE 3
  • 1. Updates in SEMS

2013 Release Highlights

3

slide-4
SLIDE 4

2013 Releases - Elections Management

New Scan Application Scanner requirements:

  • USB Connection
  • ISIS Drivers

4

slide-5
SLIDE 5

2013 Releases – Voter Search

Print Order for VRC and VNC

5

slide-6
SLIDE 6

2013 Releases – Voter Search

Display Mailing Address

6

slide-7
SLIDE 7

2013 Releases – Voter Search

District Type Output

7

slide-8
SLIDE 8

2013 Releases - Election Management

Issue In-house Absentee Defaults

8

slide-9
SLIDE 9

2013 Releases - Election Management

Edit Election Details

9

slide-10
SLIDE 10

2013 Releases – Reports and Labels

VR-028 Prints by Party

10

slide-11
SLIDE 11

2013 Releases – Reports and Labels

E-016 Prints Current Office Holders

11

slide-12
SLIDE 12

2013 Releases – System Configuration

Updates to Purged Voters Function

12

slide-13
SLIDE 13
  • 2. Election Management Review
  • Create Election
  • Generate Ballot Styles
  • Ballot Approval Process
  • Database Approval Process

13

slide-14
SLIDE 14

Election Management

Update Districts>Position>Candidate Tab

14

slide-15
SLIDE 15

Election Management

Create Election

  • Create Election
  • Generate Ballot Styles
  • Ballot Approval Process
  • DatabaseApproval Process

15

slide-16
SLIDE 16

Election Management

View Shared Contest and Pull Election

16

slide-17
SLIDE 17

Election Management

Review Candidates and Save Order in Measures and Races

17

slide-18
SLIDE 18

Election Management

Save Order in Ballot Review

18

slide-19
SLIDE 19

Election Management

Generate Ballot Styles

19

slide-20
SLIDE 20
  • Print Ballots and reports for review
  • Complete Stage 1 – SEMS Ballot Approval Form
  • Begin Absentee Balloting on April 19th
  • ES&S Ballot Approval Process – Stages 2-3
  • L&A and Printing Pollbooks
  • After Election - Stage 4

Election Management

Ballot Approval Process

20

slide-21
SLIDE 21
  • 3. Voter ID and SEMS
  • Application
  • SEMS Functionality
  • Affidavit Ballots

21

slide-22
SLIDE 22

22

slide-23
SLIDE 23

Voter ID and SEMS

Voter Registration Screen

23

slide-24
SLIDE 24

Voter ID and SEMS

Voter Registration>Photo ID tab

24

slide-25
SLIDE 25

Voter ID and SEMS

Temporary Voter ID Card

25

slide-26
SLIDE 26

Voter ID and SEMS

Temporary Voter ID Card

26

slide-27
SLIDE 27

Voter ID and SEMS

Voter ID Card

27

slide-28
SLIDE 28

Voter ID and SEMS

Returned Voter ID Card

The returned envelope will be passed on to the Election Commission for voter roll

  • maintenance. The return of this envelope

constitutes a triggering event and the confirmation card process can begin.

28

slide-29
SLIDE 29

Processing Voter ID Affidavits

In Voter Record

29

slide-30
SLIDE 30

Processing Voter ID Affidavits

Held Report

30

slide-31
SLIDE 31

Processing Voter ID Affidavits

Accepting/Rejecting Ballots

31

slide-32
SLIDE 32
  • 4. Voter Roll Maintenance Review and

Reminders

  • Department of Health
  • Administrative Office of Courts
  • Purging Voters
  • DOB/SSN/NCOA

32

slide-33
SLIDE 33

Voter Roll Maintenance Review

How often does SEMS get updated death records from Mississippi Department of Health?

33

slide-34
SLIDE 34

34

State Agency>DOH Search>Tasks>Process Deceased

slide-35
SLIDE 35

Voter Roll Maintenance Review

How often does SEMS get updated disenfranchising crime records from the Administrative Office of Courts?

35

slide-36
SLIDE 36

36

State Agency>DOH Search>Tasks>Process Deceased

slide-37
SLIDE 37

Voter Roll Maintenance Review

Is there a feature in SEMS where a county can purge more than one voter at a time?

37

slide-38
SLIDE 38

38

slide-39
SLIDE 39

Voter Roll Maintenance Review

Can an Active voter be moved to Purged because his Jury Summons is returned as undeliverable?

39

slide-40
SLIDE 40

Voter Roll Maintenance Review

Can an Active voter be moved to Purged because he has not voted in the past 8 years?

40

slide-41
SLIDE 41

Voter Roll Maintenance Review

What is the first step in purging a voter because of an address change?

41

slide-42
SLIDE 42

42

slide-43
SLIDE 43

43

slide-44
SLIDE 44

Continuing Voter Roll Maintenance Activities

  • 1. Clean up birthdates

in SEMS.

44

slide-45
SLIDE 45

Continuing Voter Roll Maintenance Activities

  • 2. SSN Numbers (last four).

45

slide-46
SLIDE 46

New Voter Roll Maintenance Activities

  • 3. Clean up voters

registered as Mrs.

46

slide-47
SLIDE 47

Election Preparation Tips

Clear everything before you start:

Make sure TSX Memory Cards and Voter Access Cards are cleared before beginning your Election Load process.

47

slide-48
SLIDE 48

Election Day Tips

Use of Supervisor Cards:

  • Should be placed in sealed envelope with instructions

for use…..generally should not be opened until 7:00 p.m.

  • Inserting a Supervisor Card in an encoder will clear

all ballots styles on the Encoder.

48

slide-49
SLIDE 49

Election Day Tips Voter is not in the poll book:

  • This voter cannot vote on the

TSX

  • This voter cannot vote on a

REGULAR paper ballot.

49

slide-50
SLIDE 50

Database Servers Old = Single Quad core processors (1 x 4) with 8 GB RAM New = Dual Quad core processors (2 x 4) with 64 GB RAM

  • 5. SEMS Hardware Refresh

50

slide-51
SLIDE 51

Communication Servers Old = Metaframe Single Quad (1 x 4) core processors with 8 GB RAM New = XenApp Dual Eight core processors (2 x 8) with 64 GB RAM

SEMS Hardware Refresh

51

slide-52
SLIDE 52

Disk Space Old = Total of 450 GB New = (16) 300 GB for Total of 4.6 Terabytes

SEMS Hardware Refresh

52

slide-53
SLIDE 53

Network Connections Old = 45 GB Links New = 1 TB Links

SEMS Hardware Refresh

53

slide-54
SLIDE 54

Software Upgrades Old = 8 bit New = 64 bit

SEMS Hardware Refresh

54

slide-55
SLIDE 55

Hardware Costs Cost in 2005 = $1.2 M Costs in 2013 = $1.02 M

SEMS Hardware Refresh

55

slide-56
SLIDE 56

Benefits to the Counties Improved processor speeds, communication speeds, disk space for images, with full system redundancy for maximum availability.

SEMS Hardware Refresh

56

slide-57
SLIDE 57
  • 5. Training Opportunities for 2014
  • SEMS Basic Training – late February
  • County Exec Committee Certification – February, March
  • TSX Train-the-Trainer – March, August, September, October
  • GEMS Election Ops – late April
  • SEMS Advanced Training – July
  • SEMS Redistricting – August
  • GEMS Election Ops – September

57

slide-58
SLIDE 58

Questions /Answers

58

slide-59
SLIDE 59

Contact Information

SEMS Support Center 1-877-357-SEMS (7367) sems.support@sos.ms.gov MSOS Support Staff 1-601-359-5075 Stephanie McCann Antonio Sudduth Derrick Cooper Madalan Lennep 1-601-359-1309

59