Training Webinar #2 Arizona Department of Health Services Office of - - PowerPoint PPT Presentation

Health and Wellness for all Arizonans

Healthy Smiles Healthy Bodies

Training Webinar #2

Arizona Department of Health Services

Office of Oral Health

A Survey of Children in Grades K & 3

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Hello Participants!

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Health and Wellness for all Arizonans

HSHB Webinar #2 Faculty

Julie Tang, DMD, MPH Dental Public Health & Healthcare Consultant HSHB Project Director Julia Wacloff, RDH, MSPH Chief, ADHS Office of Oral Health HSHB Principal Investigator Margaret Perry, BSDH, MBA, AP Oral Health Coordinator, Pima County Health Department HSHB Clinical Trainer Connie Baine, RDH, AP , BS Dental Consultant HSHB Field Coordinator

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Health and Wellness for all Arizonans

HSHB Survey Training

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• Webinar #1

– Survey Design – Survey Screenings – Survey Scheduling & Administration – Self-Study Assignment – Prepare for Webinar #2

• Webinar #2 

– Survey Logistics for Data Collection – Self-Study Assignment – Prepare for Calibration Workshop

• Calibration Workshop

– In-person attendance for individual & small group learning – Calibration for standardization, consistency & reliability

Health and Wellness for all Arizonans

Healthy Smiles Healthy Bodies Thank you!

Julia Wacloff, RDH, MSPH Chief, ADHS Office of Oral Health HSHB Principal Investigator

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Health and Wellness for all Arizonans

HSHB Survey Management T eam & Trainers

• Management

T eam

– Administrator/Principal Investigator (Julia Wacloff) – Project Director, HSHB Survey (Julie Tang) – Field Coordinator, HSHB Survey (Connie Baine) – OOH Managers (Polar Akoi & Cristina Ochoa) – OOH Administrative Assistants

• Trainers

– Lead Trainer (Julie Tang) – Clinical Trainer (Margaret Perry) – Administrative Trainer (Connie Baine)

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Health and Wellness for all Arizonans

County Contractors

Canyonlands Healthcare Coconino County Public Health Services District Maricopa County Department of Public Health Mohave Community College Navajo County Public Health Services District Pima County Health Department Sun Life Family Health Center

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Regional & Local Partners

County Contractors & Screening T eams

Health and Wellness for all Arizonans

Healthy Smiles Healthy Bodies Webinar #2 Overview

Julie Tang, DMD, MPH Dental Public Health & Healthcare Consultant HSHB Project Director

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Health and Wellness for all Arizonans

HSHB Survey

Screening T eams’ Charge:

• Create positive experience for schools & kids
• Collect completed consents & questionnaires
• Collect quality oral, height & weight data
• Record data & complete survey forms
• Provide urgent care referral list & completed screening

findings forms to the school nurses

• Organize & mail survey forms to ADHS OOH

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How can we successfully complete the survey?

Health and Wellness for all Arizonans

We are further asking you to:

• Represent AZ Dept. of Health Services & County

Contractor; be our regional/local partners for this survey

• Be our ambassadors and build good-will
• Follow survey protocols, procedures and polices
• Work together for quality data as if we are all
• 1 Screener; 1 Recorder; 1 Height & Weight Team

HSHB Survey

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How can we successfully complete the survey?

Health and Wellness for all Arizonans

Webinar #2 Objectives

• Understand sequence of events for HSHB Survey –

from school assignment to screening day & after

• Learn the required processes and tasks for HSHB

Survey’s data collection

• Learn how to prepare for Calibration Workshop

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Health and Wellness for all Arizonans

Webinar #2 Agenda

• 1. HSHB Survey Logistics for Data Collection
• 2. Self-Study Assignments to Prepare for the

Calibration Workshop

• 3. Questions and Answers

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Health and Wellness for all Arizonans

Healthy Smiles Healthy Bodies

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Survey Events & Processes for Data Collection

Julie Tang, DMD, MPH Dental Public Health & Healthcare Consultant HSHB Project Director

Health and Wellness for all Arizonans

Overview of Data Collection

BEFORE the Screening Day

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Field Coordinator recruits school for survey sample County Contractor schedules screening day and assigns a Screening T eam ADHS OOH sends school Consent/Questionnaire Packets County Contractor and Screening T eam remind, promote and confirm consents/questionnaires Screening T eam packs and checks equipment, supplies and forms for screening day Screening T eam reviews survey protocols & logistics to prepare for screening day

Survey Events & Processes BEFORE the Screening Day

• 1. Field Coordinator recruits a school & request enrollment

information

• 2. County Contractor & a Screening Team are assigned the school
• 3. County Contractor schedules a screening day with the school
• 4. ADHS OOH mails to school nurse/contact confirmation letter,

teacher letters & consent packets for selected classes

• 5. Ask school nurse to encourage responses for consent &

questionnaire and collect forms from selected classes

• 6. Call/email school nurse/contact one week before screening day to

promote/remind/confirm

• 7. Screening Team packs supplies/forms and reviews screening

protocols

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Health and Wellness for all Arizonans

Overview of Data Collection

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ON the Screening Day

For each class:

• Check forms
• Count kids & consents
• Enter counts in the School

Summary Form Meet school nurse or school contact Clean up. Disinfect equipment, tables &

• chairs. Bag trash.

Organize & group completed survey

• forms. Bundle forms by

class and retain. For each child:

• Check consent
• Conduct oral screenings
• Measure height/weight
• Record Data/fill forms
• Give goodie bag

Give “Referral” & “Findings” forms to school nurse/contact Check in at school

• ffice

Set up screening stations & wait area Review “game plan” for screening day

Survey Events & Processes ON the Screening Day

• 1. Arrive at school at least half hour before start of screenings

2. Check in at the School Office, ask for the school nurse or contact, and get the completed consents/questionnaires 3. Set up screening area (oral screening station, height & weight screening station, and waiting area) – aim for safety, privacy and efficiency

• 4. Discuss a game plan for the screening day schedule, calling

students from classes, lunch break, etc.

• 5. Conduct oral, height & weight screenings (function as a Team to

check consent, count students, collect/record data & sort forms)

• 6. Complete all required forms, group forms & bundle by class

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Health and Wellness for all Arizonans

AFTER the Screening Day

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• Follow instructions

from the Checklist for submitting survey forms to ADHS OOH

• Complete a

Checklist Form for each school

• Mail completed

forms from each school in one week

• Mail all forms

from one school in one package

• r one box to

ADHS OOH

• Check completed

survey forms of a school

• Group survey forms
• Bundle forms by

class

• Keep all forms from

each school together

Overview of Data Collection

Survey Processes AFTER the Screening Day

• Use the HSHB Survey Form Submission Checklist to review,
• rganize, and bundle all completed data forms for each school
• Mail the completed data forms to ADHS Office of Oral Health

within 1 week of screening day

• Mail all completed data forms from each school to ADHS

Office of Oral Health in 1 package (tape envelopes together)

• r in 1 box.

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Let Survey Forms Guide the Processes for the Screening T eam

• 1. School Scheduling & Team Assignment Summary
• 2. Screening Recording Form

(bundle forms by class & retain for OOH) 3, Screening Findings Form (bundle forms by class & give to school nurse for parents)

• 4. Nurse Referral Form

(list students with urgent care needs)

• 5. School Summary Form/Worksheet

(count students & consents for each class)

• 6. Supplies/Forms Packing List & Order Form

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Health and Wellness for all Arizonans

Healthy Smiles Healthy Bodies

NEXT

Survey Logistics for Data Collection

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