TOWNSHIP OF LIMERICK PROCEDURAL BYLAW 2018- 1 Township of - PDF document

Township of Limerick Procedural Bylaw 2018- Passed TOWNSHIP OF LIMERICK PROCEDURAL BYLAW 2018- 1

Township of Limerick Procedural Bylaw 2018- Passed Contents 2. INTRODUCTION ................................................................................................................................... 10 GENERAL .......................................................................................................................................... 10 Purpose ........................................................................................................................................ 10 Local Boards ................................................................................................................................. 10 Basic Principles ............................................................................................................................. 10 Ro bert’s Rules of Order ................................................................................................................ 10 3. DEFINITIONS ........................................................................................................................................ 10 4. GENERAL PROVISIONS ......................................................................................................................... 12 PROCEDURE ...................................................................................................................................... 12 Pecuniary Interest to be Declared ............................................................................................... 12 Rules – Temporarily Suspended by Unanimous Consent ............................................................. 12 Rules - Amendments Require Two-Thirds Majority ..................................................................... 12 Conflict - Rules of Procedure ........................................................................................................ 12 Decision of Clerk Final .................................................................................................................. 12 REEVE ............................................................................................................................................... 12 Chair - Council Meetings .............................................................................................................. 12 Ex-Officio – Committees............................................................................................................... 12 Reeve - Member of Local Board ................................................................................................... 12 Absence of Reeve ......................................................................................................................... 12 Selection Consideration ............................................................................................................... 12 viii) Re-Appointment ....................................................................................................................... 13 Reeve and Alternate Absent ........................................................................................................ 13 CHAIR AND VICE-CHAIR .................................................................................................................... 13 Committee Meeting - Chair Absent - Acting Chair ....................................................................... 13 Committee Meeting - Chair Absent - Acting Chair ....................................................................... 13 Pecuniary Interest Declared by Chair ........................................................................................... 13 Vice Chair’s Authority ................................................................................................................... 13 5. MEETINGS – LOGISTICS ........................................................................................................................ 13 Inaugural Council Meeting – Time, Date, Location ....................................................................... 13 Regular Council Meetings – Time, Date, Location ........................................................................ 13 Council Meetings – July, August, December ................................................................................. 13 Committee Meetings ................................................................................................................... 13 Meeting on Holiday ...................................................................................................................... 14 2

Township of Limerick Procedural Bylaw 2018- Passed Meetings during Election Period .................................................................................................. 14 Council - Summoned by Reeve................................................................................................. 14 Special Meeting – Council - Summoned by Majority Petition .................................................. 14 Special Meeting – Standing Committees – Summoned by Chair................................................... 14 Late Arrival – Early Departure - Noted by Clerk ............................................................................ 14 Early Departure – Notify Clerk ...................................................................................................... 14 Staff Attendance ...................................................................................................................... 14 Cancellation of Meetings ......................................................................................................... 14 Meeting – Time, Date, Place ..................................................................................................... 15 6. AGENDA............................................................................................................................................... 15 AGENDA PREPARATION ................................................................................................................... 15 Clerk’s Responsibility ................................................................................................................... 15 Items from Staff – CAO Approval ................................................................................................. 15 Items Submitted by Community Delegations .............................................................................. 16 Revised Agenda ............................................................................................................................ 16 Meeting Agenda Items and Order ............................................................................................... 16 Alteration of Agenda at a Meeting .............................................................................................. 16 Items Not Considered - Next Meeting ......................................................................................... 16 COMMUNITY DELEGATIONS ............................................................................................................ 17 General Rules for Delegations ...................................................................................................... 17 Limit on Appearance of Community Delegations ........................................................................ 18 Decorum for Community Delegations ......................................................................................... 18 PUBLIC HEARINGS ............................................................................................................................ 18 Rules – Precedence ...................................................................................................................... 18 Announcement by Chair .............................................................................................................. 18 Order of Speakers ........................................................................................................................ 18 No Prior Notification to Address Public Hearing .......................................................................... 18 Limitation on Motions .................................................................................................................. 18 Members - Late Arrival – Early Departure .................................................................................... 18 Continuation - Later Date ......................................................................................................... 18 Continuation – Date not Known ............................................................................................... 18 Conclusion of Hearing – Announcement ...................................................................................... 18 Following Announcement - No Further Submissions ................................................................... 19 Record of Proceedings ................................................................................................................. 19 3