Today Todays Trainer s Trainers Presenter: Nidaal Jubran Survey - - PDF document

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Today Todays Trainer s Trainers Presenter: Nidaal Jubran Survey - - PDF document

Aug 12, 2023 310 likes •537 views

7/23/2015 The International Trade University Webinar Series July 23, 2015 AES 101: Overview of the Automated Export System (AES) Phone dial-in (for audio): 18884558222 Passcode: 4181865 Today Todays Trainer s Trainers

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7/23/2015 1

AES 101: Overview

  • f the Automated

Export System (AES) The International Trade University Webinar Series

July 23, 2015

Phone dial-in (for audio): 1‐888‐455‐8222 Passcode: 4181865

Presenter: Nidaal Jubran Survey Statistician Data Collection Branch Omari Wooden Anna Owens Host

  • Tech. Assistance

Phone dial-in (for audio): 1‐888‐455‐8222 Passcode: 4181865

Today’ Today’s Trainer s Trainers

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AES 101: Overview of the Automated Export System (AES) Today’s Topics

  • Overview of the Automated Export System
  • Before Filing the Shipment Data
  • Filing Shipment Data and Avoiding Common

Problems

  • After Filing the Shipment Data
  • AES Compliance and Fatal Error Reports
  • Upcoming changes to AES

4

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  • AES is the database that processes and

stores all Shipment Data.

  • AES Filers
  • U.S. Principal Party in Interest (USPPI)
  • Authorized Agent

5

Overview of the Automated Export System AES Filing Methods

  • Direct connection to the AES
  • Self-developed Software
  • Certified Vendor Software
  • Certified Service Center
  • AESDirect
  • AESPcLink
  • Batch Filing (EDI Upload)
  • AESWebLink

6

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Before Filing the Shipment Data

  • Gather Export Information from involved parties
  • Transportation Information

Examples: Origin, Date of export, Carrier Information

  • Parties Information

Examples: USPPI, Ultimate Consignee

  • Commodity Information

Examples: Schedule B, Units of Measure, License Information

7

  • Decide who is filing the Shipment Data
  • USPPI
  • Authorized U.S. Agent
  • To avoid duplicate Shipment filings, only one

party may file for each shipment

8

Before Filing the Shipment Data

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  • Misreported Codes
  • Carrier Codes
  • Port of Export
  • Schedule B
  • License Numbers and ECCN Codes (if applicable)
  • Research and Report all Required Information
  • Transportation Information
  • USPPI
  • Ultimate Consignee
  • Commodity Details

9

Filing the Shipment Data and Avoiding Common Problems After Filing the Shipment Data

  • AES Response Messages
  • AES Reports
  • AES Compliance Report
  • AES Fatal Error Report (supplemental)

10

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AES Response Messages

11

Shipment Rejected No ITN Issued Shipment Accepted Internal Transaction Number (ITN) Issued

Verify Compliance Alerts Warning Informational

Fatal

Fatal Error Response

Sample

12

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Fatal Error Response

Sample

13

Response Code Where’s the ITN? Answer: No ITN Issued!!

???

Response Type

Response Message

Proper Actions for Fatal Error Responses

14

  • Filers are required to correct - FTR 30.9
  • Must correct Fatal Errors prior to exportation to

receive AES ITN

  • Refer to Appendix A of the AES Trade Interface

Requirements (AESTIR)

* http://www.cbp.gov/trade/aes/aestir/appendices/

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15

  • If a Fatal Error message was generated and it is

resolvable:

  • 1. Retrieve the rejected Shipment
  • 2. Correct the data which generated the Fatal Error
  • 3. Resubmit to receive the ITN
  • Note: Do not enter a new Shipment Reference Number (SRN).

Doing so will create a duplicate shipment.

Correcting the Fatal Error Proper Actions for Verify Responses

16

  • Please review data thoroughly
  • If data is correct, no further action necessary
  • If data is incorrect, correct and retransmit
  • Please report repetitive Verify Responses
  • Provide Shipment Reference Numbers
  • Provide Schedule B or HTS Number
  • Provide 5 or more examples within a one month period with

the same verify response per Schedule B number

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  • Compliance Alerts cannot be corrected
  • Common Causes:
  • Late filing
  • Changing critical shipment information after export date
  • Document! Document!
  • If Compliance Alerts are generated frequently, please

address internal business practices.

  • Review AES Best Practices manual

Proper Actions for Compliance Alerts

  • Warning Messages
  • Sold En Route Shipments
  • MUST be corrected within 4 days
  • Informational Responses
  • Non-critical notification to the filer
  • Follow informational message instructions

Proper Actions for Warning and Info Responses

18

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Common AES Responses

  • Mode of Transport: Vessel
  • Date of Export: August 7th, 2015
  • Port of Export: San Diego Int’l Airport
  • Country of Destination: Japan
  • Response:

19

Verify Compliance Alerts Warning Informational

Fatal

Common AES Responses

  • Mode of Transport: Vessel
  • Departure Date: August 7th, 2015
  • Port of Export: San Diego Int’l Airport
  • Country of Destination: Japan
  • Response:

20

Verify Compliance Alerts Warning Informational

Fatal

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Common AES Responses

  • Mode of Transport: Truck
  • Departure Date: August 1st, 2015
  • Country of Destination: Mexico
  • Date of Filing: August 7th, 2015
  • Response:

21

Verify Compliance Alerts Warning Informational

Fatal

Common AES Responses

  • Mode of Transport: Truck
  • Departure Date: August 1st, 2015
  • Country of Destination: Mexico
  • Date of Filing: August 7th, 2015
  • Response:

22

Verify Compliance Alerts Warning Informational

Fatal

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  • Pre-departure ITN
  • Format for Citation:
  • Example:
  • Common Exemptions

23

Proof of Filing Citations

(FTR 30.7)

AES ITN (YYYYMMDD######) AES X20150816999999 For Low-value shipments: Must be less than $2,500 per commodity, and not licensable. For Shipments going to Canada: Must not be licensable.

NO EEI 30.37a NO EEI 30.36a

  • Post-departure ITN

If Authorized Agent files on behalf of USPPI

  • Format:
  • Example:

If USPPI files directly to the AES

  • Format:
  • Example:

24

Proof of Filing Citations

(FTR 30.7)

AESPOST USPPI ID – Filer ID Date of Export AESPOST 98765432100-123456789 08/06/2015 AESPOST USPPI ID Date of Export AESPOST 98765432100 08/06/2015

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  • When the AES is down
  • You will be notified by an e-mail broadcast
  • Use AES Downtime Proof of Filing Citation to move cargo
  • When the AES filer’s system is down
  • Transmit through AESDirect
  • Select an Authorized U.S. Agent to report on your behalf
  • Shipments subject to Directorate of Defense Trade

Controls (DDTC), whether licensed or ITAR exempt, cannot be moved under AES Downtime

25

AES Downtime Policy

26

  • If the AES is down, the Downtime Citation must be

provided.

  • Format for Citation:
  • Example:
  • Maintain a log of unreported shipments
  • When the system is back online, transmit Shipment

Data moved under the AES Downtime Policy.

AES Downtime Citation

AES DOWN FILER ID DATE OF EXPORT AESDOWN 987654321 08/16/15

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27

AES Compliance Reports

  • AES Compliance Reports are

issued monthly

  • AES Compliance Alerts and

unresolved Fatal Errors will affect compliance rate

  • Outstanding fatal errors will be

calculated into monthly compliance rate

28

AES Compliance Reports

  • Ultimate goal is a 100% Compliance Rate
  • Shipments found out of compliance are

subject to fines, penalties, and seizures.

  • If the Compliance Rate falls below 100%
  • Filers will need to address filing issues
  • Review AES Best Practices
  • Census follows up with companies with lower

Compliance Rates

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29

AES Fatal Error Reports

  • If applicable, filers with unresolved Fatal Errors

will receive an AES Fatal Error Report approximately 2 weeks following the AES Compliance Report.

  • The report will contain any unresolved Fatal

Errors remaining from the AES Compliance report along with any new unresolved Fatal Errors.

Any questions regarding AES Response Messages, Proof of Filing Citations, or Reports?

Type any questions in your chat window, and send to: All Panelists

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31

Upcoming Changes to AES

  • Moving AESDirect into the Automated Commercial

Environment (ACE)

  • Background
  • AESDirect is moving to the CBP/ACE platform
  • Both systems will run in parallel during transition
  • To use AESDirect on the ACE platform, filers will need to

setup an ACE Exporter Account

32

Upcoming Changes to AES

  • Timeline
  • June 27th, 2015: Accounts and Export Reports

available

  • Fall 2015: AESDirect Filing Portal will be available
  • Early 2016: AESWebLink and EDI Upload functionality

will be available

  • TBD 2016: Sunset of legacy AESDirect and all filing

components

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33

Current ACE Account Holders

  • Established EINs for Imports
  • Trade Account Owner must log into account and manually add the

Exporter role

  • No further vetting needed for ACE Trade Export Reports access for

established EINs

  • New EINs (not used for Imports)
  • Trade Account Owner (TAO) must add new EINs to existing

account

  • ACE Trade Export Reports access must be requested for those

EINs

  • Census Bureau will review requests and determine access

34

New ACE Account Holders

  • Complete registration for ACE Exporter Account
  • http://www.cbp.gov/ACE
  • Request reports authorization for each EIN
  • TAO must request authorization to run ACE Trade Export

Reports

  • Submit Certificate of Authority to Census Bureau and follow

process detailed at http://www.census.gov/foreign- trade/compliance/aesvetting.html

  • Census Bureau will review requests and determine access
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35

ACE Trade Export Reports

  • AES-201
  • Filer Transactions
  • AES-202
  • USPPI Transactions
  • AES-203
  • USPPI Agent-Filed

Routed Transactions

36

More Information‐ ACE

  • Vetting process & Certificate of Authority (COA)
  • Trade Outreach Branch
  • 1-800-549-0595 option 5
  • exportreports@census.gov
  • Technical questions about ACE Accounts and Reports
  • CBP Account Service Desk
  • 1-866-530-4172, option 1, then option 2
  • ACE.Support@cbp.dhs.gov
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  • Automated Export System
  • Opt. 1

askaes@census.gov

  • Classification Assistance
  • Opt. 2

eid.scheduleb@census.gov

  • Regulations
  • Opt. 3

itmd.askregs@census.gov

  • Data Dissemination
  • Opt. 4

eid.international.trade.data@census.gov

  • Trade Outreach
  • Opt. 5

itmd.outreach@census.gov Secure Fax: 301‐763‐8835 Website: www.census.gov/trade Blog: http://globalreach.blogs.census.gov/

Call Us: (800) 549-0595

INTERNATIONAL TRADE HELP LINE

For For more more inf information or

  • r to

to sign sign up: up: www.cen www.census us.gov/foreign

  • reign-tra

rade/outrea utreach/ ch/

Previous Webinars

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Please take a few minutes to complete the evaluation form.

Look for the link in your chat window.

Evaluation Do you have any remaining questions about today’s topics?

Follow the Operator’s instructions. Live Q&A

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To register, visit: census.gov/foreign-trade/aes/meetingsandpresentations/index.html

Upcoming Seminars and Workshops

  • Automated Export System
  • Opt. 1

askaes@census.gov

  • Classification Assistance
  • Opt. 2

eid.scheduleb@census.gov

  • Regulations
  • Opt. 3

itmd.askregs@census.gov

  • Data Dissemination
  • Opt. 4

eid.international.trade.data@census.gov

  • Trade Outreach
  • Opt. 5

itmd.outreach@census.gov Secure Fax: 301‐763‐8835 Website: www.census.gov/trade Blog: http://globalreach.blogs.census.gov/

Call Us: (800) 549-0595

INTERNATIONAL TRADE HELP LINE