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Defence Business Services Records
Defence Business Services Records
TNA User Group 16 Feb 16 Paul Stevenson Defence Business Services - - PowerPoint PPT Presentation
TNA User Group 16 Feb 16 Paul Stevenson Defence Business Services - - PowerPoint PPT Presentation
TNA User Group 16 Feb 16 Paul Stevenson Defence Business Services Records Defence Business Services Records out of me, into you Defence Business Services Records Review programme 30 20 transition 60% current years Other - micro
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Defence Business Services Records
30 – 20 transition current years
Review programme
Other - micro Other - macro
60% 30% 10% compliance, priority
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Defence Business Services Records
Delivery to TNA
Review: 40 – 70,000 Catalogue, Clean & Prepare 10 – 16,000 By Month Series Quantity Delivery Plan 2016 – 17 Delivery Plan will be published on the internet
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Defence Business Services Records
?
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Defence Business Services Records
Service Record Study
“maximising public access”
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Defence Business Services Records
Record Set
(search internet on MOD main archive collation)
- all services
- both access regimes
- types
- files
- bundles
- Registers / related records
1921 1963 PRA FOI
- indexing
- name, dob, service number
- ranges
Service Record Collation Details
Collation Prefix Collation Title 12011 NAL Allies 12010 NCH Chinese Navy 12021 NDE DEMS Ratings 12041 MFA FAA / Aircrew 12049 NAV Navy Misc Files 12009 NCO Officers Commonwealth 12015 NPS Officers Patrol Service 12014 NSU Officers RNVR (Ty Surgeons & MO) 12020 NRR RNSR Ratings 12002 NOC RN Officer Cards 12001 NOF RN Officers Files 12023 NRB RNVR Booklets 12026 NRM Royal Marine Attestation Files 12050 NMD Royal Marine Discharge Files 12051 NOO Royal Marine Officers 1925 - 1971 12053 NMR Royal Marine Reserve 12055 NMO Royal Marine Other Ranks 1926 - 1984 11017 AEF Army Effects Files 11001 AOP Army Officers (Pre WAMI) 11002 AOW Army Officers (Post WAMI) 11012 AWU WRAC U/L ATS 11013 ARR RASC P59 & RE P59 11005 ADT Army ORs discharges 1921 - 1939 11006 ADH Army ORs discharges 1939 - 1971 11007 ADP Army ORs Discharges (Post WAMI) 11018 AMS Army MSCRs 11004 AOA Army ORs AGR (N) 11015 AAE ATS 11043 AAL ATS Nominal Rolls 11016 AAB ATS Bundles 11014 ACO Commonwealth Officers 11057 AHG Home Guard Personnel 11058 AHF Home Guard Finance 11047 AHC Household Cavalry 11019 ANR Nurses & Reserves (2 & 9) 11003 AOO Officers' 199s 11008 ARF RA P59 11020 AVF VAD Files 13016 XXA Auxillaries 13017 XXB Airmen Files 13019 XXD Innsworth Aircrew (F5000) 13030 XAM Innsworth Officers and Ratings Files 13020 XXE Innsworth Officers Files part 1-6 13021 XXF Officer Files Part 7 (OCR) 13001 XPE RAF Officers and Ors (Pre 53) 13039 XSR RAF Service Records Other Ranks 13038 XOR RAF Officers Form 1406 & 1406A 13005 XPL RAF Officers Personnel Files PRE 85 13007 XVP VIP Personnnel Files
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Defence Business Services Records
! - Scale
S e r v i c e R e c
- r
d s
WO 363
6,923,423 items 21,000,000 pages 350,000 1.454 cubic feet boxes 1,050,000 TNA archive boxes
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Defence Business Services Records
Current Storage : commercial arrangements
TNT MOD
Retrieval Return Other Activity
£ £ £ £
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Defence Business Services Records
?
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Defence Business Services Records
Service Record Study Issues for discussion
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Defence Business Services Records
Access is currently given on 1:1 basis; individuals request a service record and that request is met. Individuals may apply for more than 1 service record through submitting multiple
- requests. Views are sought on:
whether multiple access is required; for example to see many records at once for unit, geographic or age analysis; whether types of access other than to the whole service record is required; for example a requirement to capture data from the record without necessarily seeing the physical record.
Service Record Issues – User Groups
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Defence Business Services Records
Service Record Issues – Indexed data
Where the format of the record relates to one individual then the index currently held by the MOD will typically include name, initials, service number, date of birth and sometimes
- unit. The capture of any additional data would require the
retrieval and re-index of the record which would incur a cost. Views are sought on: if current indexed data will suffice in meeting user needs; or what additional indexed data is required or desirable.
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Defence Business Services Records
Service Record Issues – Digitisation
It is currently assumed that records would be accessioned (from the MOD to TNA) in digital format. Digitisation increases
- accessibility. Access to records can also be provided through
retrieval and return to remote storage facilities. Views are sought on: a “mixed economy”, whereby some records are accessible in digital format and others accessible on demand in hard copy; for those accessible in hard copy, the acceptable time from customer request to availability of the document.
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Defence Business Services Records
Service Record Issues – Cost
Neither MOD nor TNA currently has the funding to pay for the digitisation of this record set. Funding requirements are typically met by commercial providers. Views are sought on: the appetite of users to pay for digitisation of records subsequently made available to the general public; digitisation of part of each record only, for example attestation papers; digitisation of only parts of the record set (for example records where the individual has WW1 and/or WW2 service).
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Defence Business Services Records
Service Records – finally
Comments to DBS KI-RecordsPubEnqTeam@mod.uk
- r come and talk Who Do You Think You Are Live 7 – 9 Apr 16