TNA User Group 16 Feb 16 Paul Stevenson Defence Business Services Records Defence Business Services Records
“out of me, into you” Defence Business Services Records
Review programme 30 – 20 transition 60% current years Other - micro 30% Other - macro 10% compliance, priority Defence Business Services Records
Delivery to TNA Delivery Plan By Month Series Quantity Catalogue, Clean & Prepare 10 – 16,000 Review: 40 – 70,000 2016 – 17 Delivery Plan will be published on the internet Defence Business Services Records
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Service Record Study “maximising public access” Defence Business Services Records
Record Set Service Record Collation Details Collation Prefix Collation Title 12011 NAL Allies 12010 NCH Chinese Navy 12021 NDE DEMS Ratings 12041 MFA FAA / Aircrew • all services 12049 NAV Navy Misc Files 12009 NCO Officers Commonwealth 12015 NPS Officers Patrol Service • both access regimes 12014 NSU Officers RNVR (Ty Surgeons & MO) 12020 NRR RNSR Ratings 12002 NOC RN Officer Cards 12001 NOF RN Officers Files 12023 NRB RNVR Booklets 12026 NRM Royal Marine Attestation Files PRA FOI 12050 NMD Royal Marine Discharge Files 12051 NOO Royal Marine Officers 1925 - 1971 12053 NMR Royal Marine Reserve 12055 NMO Royal Marine Other Ranks 1926 - 1984 11017 AEF Army Effects Files 11001 AOP Army Officers (Pre WAMI) 11002 AOW Army Officers (Post WAMI) 11012 AWU WRAC U/L ATS 1921 1963 11013 ARR RASC P59 & RE P59 11005 ADT Army ORs discharges 1921 - 1939 11006 ADH Army ORs discharges 1939 - 1971 11007 ADP Army ORs Discharges (Post WAMI) • types 11018 AMS Army MSCRs 11004 AOA Army ORs AGR (N) 11015 AAE ATS • files 11043 AAL ATS Nominal Rolls 11016 AAB ATS Bundles 11014 ACO Commonwealth Officers • bundles 11057 AHG Home Guard Personnel 11058 AHF Home Guard Finance 11047 AHC Household Cavalry • Registers / related records 11019 ANR Nurses & Reserves (2 & 9) 11003 AOO Officers' 199s 11008 ARF RA P59 11020 AVF VAD Files 13016 XXA Auxillaries • indexing 13017 XXB Airmen Files 13019 XXD Innsworth Aircrew (F5000) 13030 XAM Innsworth Officers and Ratings Files • name, dob, service number 13020 XXE Innsworth Officers Files part 1-6 13021 XXF Officer Files Part 7 (OCR) 13001 XPE RAF Officers and Ors (Pre 53) • ranges 13039 XSR RAF Service Records Other Ranks 13038 XOR RAF Officers Form 1406 & 1406A 13005 XPL RAF Officers Personnel Files PRE 85 13007 XVP VIP Personnnel Files (search internet on MOD main archive collation) Defence Business Services Records
! - Scale 6,923,423 items S R 21,000,000 pages e e r c v o 350,000 1.454 cubic feet boxes i r c d e s 1,050,000 TNA archive boxes WO 363 Defence Business Services Records
Current Storage : commercial arrangements Retrieval TNT MOD Return Other Activity £ £ £ £ Defence Business Services Records
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Service Record Study Issues for discussion Defence Business Services Records
Service Record Issues – User Groups Access is currently given on 1:1 basis; individuals request a service record and that request is met. Individuals may apply for more than 1 service record through submitting multiple requests. Views are sought on: whether multiple access is required; for example to see many records at once for unit, geographic or age analysis; whether types of access other than to the whole service record is required; for example a requirement to capture data from the record without necessarily seeing the physical record. Defence Business Services Records
Service Record Issues – Indexed data Where the format of the record relates to one individual then the index currently held by the MOD will typically include name, initials, service number, date of birth and sometimes unit. The capture of any additional data would require the retrieval and re-index of the record which would incur a cost. Views are sought on: if current indexed data will suffice in meeting user needs; or what additional indexed data is required or desirable. Defence Business Services Records
Service Record Issues – Digitisation It is currently assumed that records would be accessioned (from the MOD to TNA) in digital format. Digitisation increases accessibility. Access to records can also be provided through retrieval and return to remote storage facilities. Views are sought on: a “mixed economy”, whereby some records are accessible in digital format and others accessible on demand in hard copy; for those accessible in hard copy, the acceptable time from customer request to availability of the document. Defence Business Services Records
Service Record Issues – Cost Neither MOD nor TNA currently has the funding to pay for the digitisation of this record set. Funding requirements are typically met by commercial providers. Views are sought on: the appetite of users to pay for digitisation of records subsequently made available to the general public; digitisation of part of each record only, for example attestation papers; digitisation of only parts of the record set (for example records where the individual has WW1 and/or WW2 service). Defence Business Services Records
Service Records – finally Comments to DBS KI-RecordsPubEnqTeam@mod.uk or come and talk Who Do You Think You Are Live 7 – 9 Apr 16 Defence Business Services Records
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