The Study, Analyses, and Recommendation for Organizing the District - - PowerPoint PPT Presentation

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The Study, Analyses, and Recommendation for Organizing the District - - PowerPoint PPT Presentation

The Study, Analyses, and Recommendation for Organizing the District May 31, 2018 CTSD Board of Education Feasibility Committee Maria Grant, Chair Beth Brooks Dr. Jeff Foy Rachel McLaughlin Dr. Pamela Fiander, Superintendent David C. Hespe,


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SLIDE 1

Clinton Township School District

Where Children Come First

The Study, Analyses, and Recommendation for Organizing the District

May 31, 2018 CTSD Board of Education Feasibility Committee Maria Grant, Chair Beth Brooks

  • Dr. Jeff Foy

Rachel McLaughlin

  • Dr. Pamela Fiander, Superintendent

David C. Hespe, Esq., Consultant

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SLIDE 2

Clinton Township School District

Where Children Come First

WHAT IF?

What if we could . . .

  • . . . maintain class size standards?
  • . . . generate more programs and resources for children?
  • . . . maintain talented personnel?
  • . . . significantly reduce overall costs?
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SLIDE 3

Clinton Township School District

Where Children Come First

How?

By reorganizing the District’s four schools for the fall of 2018, as follows:

  • SRS – Preschool – Prekindergarten
  • PMG – Grades K-1-2
  • RVS – Grades 3-4-5
  • CTMS – Grades 6-7-8
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SLIDE 4

Clinton Township School District

Where Children Come First

How will the District Look?

School Building Current Reorganized 2018-2019 SRS  Preschool  Prekindergarten  Kindergarten  First Grade  Preschool  Prekindergarten PMG  Second Grade  Third Grade  Kindergarten*  First Grade*  Second Grade RVS  Fourth Grade  Fifth Grade  Sixth Grade  Third Grade*  Fourth Grade  Fifth Grade CTMS  Seventh Grade  Eighth Grade  Sixth Grade*  Seventh Grade  Eighth Grade

*Grades highlighted in green will be educated in a different building beginning in September 2018.

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SLIDE 5

Clinton Township School District

Where Children Come First

Why is the District Reorganizing Now?

  • Enrollment numbers are lower than were initially projected in the

demographic study several years ago.

  • By closely examining scheduling options, we are able to maximize the use
  • f existing space with current and projected student enrollment.
  • Science classes are now taught with technology-based applications,

reducing the daily need for actual science laboratories to teach students.

  • The District is considering educationally related revenue-generating
  • pportunities for Spruce Run School.
  • We are taking advantage of several coincidental retirements to ensure an

easier transition.

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SLIDE 6

Clinton Township School District

Where Children Come First

Contributing Factors – Increasing Costs

  • Staff Salaries & Rising Cost of Benefits
  • Growth in Expense of Unfunded State Mandates
  • Cost of Maintaining Aging Buildings
  • Rising Cost of Delivering Special Education Services
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SLIDE 7

Clinton Township School District

Where Children Come First

Contributing Factors – Declining Enrollment

Expected to continue declining, with a five-year plateau of approximately 1170 students . . .

1718 1677 1565 1624 1542 1450 1402 1347 1277 1209 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19

History

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SLIDE 8

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing – Why Repurpose Spruce Run School?

The Board and administration decided not to sell Spruce Run School because we believe that in the future, student enrollment may once again increase, and we do not want to burden the tax payers with the potential of building another school.

The reorganization plan allows for Spruce Run School to be repurposed into a revenue-generating educational program facility. The Superintendent is examining several options.

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SLIDE 9

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing – Why Repurpose Spruce Run School?

It was recommended not to lease to a non-educational program or to sell Spruce Run School, so that the District could maintain it as an educational facility if the student population were to grow in the future. The operation

  • f the school as an educational facility provides the District with the option

to move students back into Spruce Run School if enrollment increases, without the need to upgrade the facility to new building codes, which would save the District an enormous amount of money.

There are up to four separate, private entrances into Spruce Run School. This would allow for any program to have its own entrance, so that the existing programs would not be interrupted by those entering and exiting the building.

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SLIDE 10

Clinton Township School District

Where Children Come First

Maintaining Class Size Standards

FY18 Section Class Size FY19 Section Class Size

PK3

16 2 15 2

PK4

22 2 20 2

K

85 5 17.00 107 6 17.83

1

121 6 20.17 90 5 18.00 244 232

2

123 6 20.50 122 6 20.33

3

131 6 21.83 123 6 20.50 2 2 256 247

4

123 6 20.50 132 6 22.00

5

154 7 22.00 124 6 20.67

6

150 7 21.43 154 7 22.00 427 410

7

166 8 20.75 151 7 21.57

8

173 8 21.63 166 8 20.75 3 3 342 320

OOD

4 8 1269 63

20.65

1209 61 20.40

There is no change to class size. The reorganization does not impact the average class size or the number of sections. This year, sections range from 17 (K) up to 22 students (3-8). Next year, class sizes are anticipated to range from 18 (K) and up to 22 students (4-8). Both currently and next year overall, the average class size is 21 students.

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SLIDE 11

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing – Optimizing Building Capacity

SRS PMG RVS CTMS TOTAL

TOTAL Capacity

444 541 506 640 2131

FY18 Current Use

232 247 410 320

Current % Capacity

54% 47% 84% 54% 54%

Current Organization Capacity % FY19

52% 46% 81% 50%

52%

SRS PMG RVS CTMS TOTAL

TOTAL Capacity

444 541 506 640 2131

FY18

54% 47% 84% 54% 54%

FY 19 Anticipated Student #s

35 319 381 474

Anticipated % Capacity FY19

8% 59% 75% 74%

69% This year, the District uses approximately 50% capacity at three out of four buildings. With reorganization of K-8 students:

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SLIDE 12

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing – Personnel Deployment

These are the number of people leaving due to retirement, non-renewal, and resignations. In addition, we anticipate 3 new positions. 12 Retiring Positions 4 Non-Renewal for Performance 2 Resignations 3 New positions anticipated (K and 2 sp ed)

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SLIDE 13

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing– When will staff members be assigned?

  • Each spring, multiple staffing scenarios are run by the administrative
  • team. Enrollment, schedules, certifications, and special education

needs are considered.

  • Staffing recommendations are reviewed by the Personnel Committee.
  • It is expected that action will be taken at the June 25th BOE meeting on

recommendations for staff placements.

  • If, between now and June 25th, there is insufficient staffing, the non-

tenured non-renewed staff members would be considered for available positions for which they are certified and qualified.

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SLIDE 14

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing – Staffing the Buildings

Schools will have appropriate personnel in the buildings, including a principal/administrator, and

  • ther required support personnel, as needed.

It is also anticipated that personnel deployment in the reorganization will result in an estimated savings of $800,000.

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SLIDE 15

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing– Proposed School Starting / Ending Times

CURRENTLY

  • SRS – 8:50 a.m. – 3:10 p.m.
  • PMG – 8:50 a.m. - 3:10 p.m.
  • RVS – 7:55 a.m. – 2:20 p.m.
  • CTMS – 7:55 a.m. – 2:20 p.m.

NEXT YEAR

฀ SRS – 8:55 a.m. – 3:15 p.m. ฀ PMG – 8:55 a.m. - 3:15 p.m. ฀ RVS – 8:50 a.m. – 3:10 p.m. ฀ CTMS – 7:50 a.m. – 2:20 p.m.

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SLIDE 16

Clinton Township School District

Where Children Come First

Major Aspects Reorganizing

  • Transportation
  • Route lengths will be equal to what is currently offered. This year, the

shortest transportation time is one (1) minute; the longest is 46 minutes (district wide). The majority of the students on average have a 30-35 minute ride.

  • With the reorganization, and a two-tiered system, routes will not exceed

the lengths this year.

  • We will continue to assess and make adjustments during the school year

if changes are needed.

  • The overall transportation savings is anticipated to be $300,000.
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SLIDE 17

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing- The Middle School Model

Students in grades six, seven, and eight will continue to be educated using the Middle School Model.

The administration and Board of Education continue to support this model as the most appropriate and effective way to educate emerging adolescents.

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SLIDE 18

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing- Lunch and Before/After Care

 Lunch and recess times will be building-based to

ensure that schedules are developmentally appropriate for each age group.

 The Work-Family Connection will continue to offer

quality child caring services.

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SLIDE 19

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing- Summer Moving Plans

To be sure that the moves are completed in a timely fashion this summer, an outside moving company and project manager will oversee the process from start to finish – with an target date of Friday, August 17th.

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SLIDE 20

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing- Overall Fiscal Picture

  • Anticipate significant personnel savings in salary

& benefits

  • There will be one-time costs for moves
  • Future revenue-generating opportunities will

help off-set costs in second year and thereafter

  • Savings will provide opportunities to enhance

programs and resources for children

  • Maintain existing programs, assemblies, clubs,

concerts, and all other related school activities

  • And, there is expected anticipated tax relief for

the community

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SLIDE 21

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing- Overall Fiscal Picture

The Board of Education will approve an amended budget in July with actual numbers attributed to the reorganization.

As this point, we estimate saving approximately $900,000 in the first year and, in subsequent years, anticipate saving $1,000,000 annually.

The conclusive dollar amount that will be attributed to this reorganization will be finalized one year after the plan is implemented.

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SLIDE 22

Clinton Township School District

Where Children Come First

Major Aspects - Costs of Reorganizing

There are one-time costs associated with the reorganization, and estimated to be: Consultants

$40,000 Project Manager $15,000 Moving Company $39,000 Summer Cleaning Crew for Moves $15,000 Demographic Studies $2,500 Seniority Study $8,500 Summer Tech Help $7,500 Contingency $15,000 Estimated Total 142,500

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SLIDE 23

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing- Benefits to Children

Grade three students, soon to attend Round Valley School, will have new co-curricular options. For example, instrumental music.

Children in sixth grade will have access to more co-curricular programs when they attend CTMS. For example: sports teams, art club, video journalism/on-line news, Camerata Singers, drama club, Law Fair Adventures, movie making, student council, yearbook, Relay for Life, and poetry club.

Clinton Township Middle School was designed and built to teach students utilizing the middle school model, including departmentalized instruction and schedules that will provide them with a solid bridge to high school. Sixth grade students will now be able to take advantage of this building’s layout and structure.

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SLIDE 24

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing- Benefits to Children

Students in kindergarten and first grade will benefit from a larger recess space at Patrick McGaheran School, and there will be an assessment and recommendation regarding equipment.

All children will be attending school with students closer to their appropriate developmental stage.

Clinton Township students will attend each school for a longer period

  • f time than in recent years and; therefore, they will have fewer

transitions from building to building over their elementary and middle school years. This permits students to remain in familiar surroundings, with the same staff for a longer period of time, allowing them to establish, build, and sustain relationships.

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SLIDE 25

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing- Benefits to Children

The reorganization increases the total number of students per building, facilitating more student involvement in activities, thus enriching their overall academic, social, and emotional experience in the District.

Special education transitions would have a three-year span, allowing students with special needs to remain in a familiar environment for a longer period of time.

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SLIDE 26

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing- Benefits to the Community

It is anticipated that the community will realize a reduction in school taxes, while maintaining the current programs, class sizes, and the high quality of education.

Good quality schools help support and maintain property values in Clinton Township.

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SLIDE 27

Clinton Township School District

Where Children Come First

Major Aspects of Reorganizing-

How will this affect outside organizations?

 The District is very welcoming and generous in its use of

facilities by outside organizations, as we believe the buildings belong to the community.

 That philosophy and practice will continue and grow.

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SLIDE 28

Clinton Township School District

Where Children Come First

When will the reorganization be complete?

The reorganization of the District will be finalized in preparation for the first day of school, September 4, 2018.

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SLIDE 29

Clinton Township School District

Where Children Come First

Keeping You Informed

  • The community, parents, and staff will be continuously updated with

e-mails, at monthly Board meetings, in the Board’s monthly newsletter, on the District’s website, and in the Clinton Township

  • Newsletter. Below are links that members of our community and

staff can bookmark to view updates from the District on this reorganization.

  • District Website
  • Board’s Monthly Newsletter
  • Clinton Township Newsletter
  • There will be a new tab placed on the front page of the District’s

website that will contain all of the historic and most recent information regarding this reorganization.

  • For those community members who do not have children in the

District, you will soon be able to receive email updates be clicking on a link on the District’s front web page entitled, “District Reorganization.”

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SLIDE 30

Clinton Township School District

Where Children Come First

What are some of the challenges?

  • RVS Change in Start/End Times -
  • Before Care at RVS -
  • Timing of Move – Planning in tandem
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SLIDE 31

Clinton Township School District

Where Children Come First

What’s different? What’s the same?

Current Next Year

Average Class Size 20.65 (21) 20.40 (21) Building Capacity 52% 69% Staffing

20 Non-Tenured Staff Non-Renewed in May There are 20-24 anticipated

  • pen positions for 2018-2019

Starting Times

CTMS/RVS – 7:50 SRS/PMG – 8:50 CTMS – 7:50 SRS/PMG/RVS – 8:50/8:55

Transportation

30-35 minute average ride 30-35 minute average ride

Curriculum

Supporting students socially, emotionally, and academically Supporting students socially, emotionally, and academically – with increased opportunities

Overall Cost Benefit

$ Estimate $900,000 savings in 2018-2019; thereafter, over $1,000,000 annually

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SLIDE 32

Clinton Township School District

Where Children Come First

Thank you.