T AK E T I ME T O MAK E T I ME & F I ND YOUR ZONE - PowerPoint PPT Presentation

T AK E T I ME T O MAK E T I ME & F I ND YOUR ZONE Pam E dwar ds ight (ho me ill  ) Janis Albr Ac a de mic Adviso rs, Unive rsity o f So uthe rn Ma ine NACADA- Re g io n 1 Pre se nta tio n Ma rc h 2017

OUR PL AN F OR T ODAY • Stre ss L e ss • Org a nize yo ur Wo rkspa c e • Ma na g e Yo ur T ime • Cre a te Ne w I nte ntio ns • Nurture Yo urse lf • T ime shifting • I nfo rming Yo ur Advising Pra c tic e • T a ke - Awa ys & Re so urc e s

F I ND YOUR ZONE WI T H L E SS ST RE SS • Be ing in the zo ne is de fine d b y Ca mb ridg e Dic tio na rie s Online a s: “If you ar e in the zone , you ar e happy or e xc ite d be c ause you ar e doing some thing ve r y skillfully and e asily.” • Mindful Che c k-ins • 1 minute ST OP pa use s thro ug ho ut the da y to he lp yo u re fo c us • Do n’ t re q uire muc h time b ut ra the r a shift in yo ur a wa re ne ss • Sto pping , • T a ke a b re a th, • Ob se rving , • Pro c e e ding o n with pre se nc e • 1 Minute Pause – ahhhh… Ho o s, Mic he le (De c e mb e r 30, 2012). T hink Yo u Ca n’ t Me dita te ? T ry T his. [T he Muse ] Re trie ve d fro m https:/ / www.the muse .c o m/ a dvic e / think-yo u-c a nt-me dita te -try-this

Use visua ls to g e t in the zo ne o r site s like Ha ppify.c o m Ha ppify: Sc ie nc e -Ba se d Ha ppine ss Ga me s & Ac tivitie s

Wha t we do to find o ur zo ne during o ur wo rk da y.

And mo re zo ning in o ur o ffic e s…..

No w its Yo ur T urn Wha t a re two ide a s, fro m this wo rksho p tha t yo u mig ht a da pt to yo ur Advising Offic e ? L e t’ s fig ure o ut a wa y to de ve lo p a pla n to imple me nt the ide a s…...

F inding yo ur ? WHAT

Tip 1 HOW T O BE GI N – ORGANI ZE YOUR WORK SPACE • Why o rg a nize ? • Sa ve s time lo c a ting wha t yo u ne e d • Mor e time to foc us o n wo rk tha t ne e ds do ing • L e ss fo r yo u e ss str • Good e xa mple fo r stude nt a dvise e s • T a ke 3 – 5 minute s to ma ke a pla n, the n Ac t • Org a nize b y T o w and Ke e p first o r mo ve dire c tly to hr • Org a nize b y Cate go r y (i.e ., Po lic ie s) • Ha ve c o nta ine rs a va ila b le • Use stic ky no te s fo r c a te g o rie s • Ha ve a ma yb e c a te g o ry – do n’ t wa ste time re a ding do c ume nts

• F ile it (o r sc a n it) • Shre d it o r • T o ss it o ut! No te : Che c k with yo ur institutio n a b o ut le ng th o f time to ke e p re le va nt to stude nt re c o rds, pe rso nne l file s, e tc .

E XCE PT I ON! • K e e p a ll T ha nk You no te s! • T he y a re ra re . • Just se e ing the sta c k o f the m c a n b rig hte n yo ur da y!

F I L I NG & ORGANI ZI NG • T se lf to so me ne w fo lde rs. r e at your • L abe l b y c a te g o ry • Make it F un - Org a nize & de c o ra te yo ur de sk with fun c o nta ine rs • Re war d – Add po sitive pic ture s o r pho to s • Ne e ds - Wha t do yo u ne e d fre q ue ntly? K e e p c lo se . • Whe r e ? - o n yo ur de sk, o r file d a wa y, o r in sto ra g e ? • Ke e p or ganize d - Se t up a time e a c h da y.

DE SK SE T S? Cre a tive

Tip 2 T I ME MANAGE ME NT • Se t a g oa l e a c h da y • Se t a side e noug h time to c o mple te this g o a l – pe rha ps o ne o f two ste ps to wa rd a la rg e r g o a l. • “T o day, I will c re ate a g raduatio n planne r fo r the Co mmunic atio n and Me dia Studie s majo rs that inc lude Co re , majo r, and e le c tive re q uire me nts.” • Wha t time of your da y a re yo u mo st pro duc tive o r le a st like ly to b e inte rrupte d. Pla n to do mo re c o mple x ta sks during this time . • Se t up your e nvironme nt in a wa y tha t is pro duc tive fo r yo u. Ha ve a ll ma te ria ls ne e de d to c o mple te the ta sk ha ndy, g o o d lig hting , e tc . Whitb o urne , Susa n (Oc to b e r 27, 2011). A F ive -Minute Guide to E ffe c tive T ime Manag e me nt . Re trie ve d fro m https:/ / www.psyc ho lo g yto da y.c o m/ b lo g / fulfillme nt-a ny-a g e / 201110/ five -minute -g uide -e ffe c tive -time -ma nag e me nt

T I ME MANAGE ME NT • E limina te Distra c tions - Shut yo ur do o r; fo rwa rd yo ur pho ne ; use e a rplug s. L e t o the rs kno w this is “pro je c t time ”. • Che c k in with yourse lf to se e yo ur pro g re ss. • E va lua te a nd re work yo ur time fra me whe n ne e de d. • Re wa rd yourse lf so me ho w o nc e the ta sk is c o mple te d. Yo u did it! Whitb o urne , Susa n (Oc to b e r 27, 2011). A F ive -Minute Guide to E ffe c tive T ime Manag e me nt . Re trie ve d fro m https:/ / www.psyc ho lo g yto da y.c o m/ b lo g / fulfillme nt-a ny-a g e / 201110/ five -minute -g uide -e ffe c tive -time -ma nag e me nt

Tip 3 MUL T I / SWI T CHT ASK I NG • Switc hta sking e xe rc ise ! ( 1min 4 se c o nds to 5 min) https:/ / www.yo utub e .c o m/ wa tc h? v=BCe GK xz3Q8Q

MUL T I / SWI T CHT ASK I NG – Re a lity • Our b ra in is de sig ne d to fo c us o n o ne thing a t a time . • I nc re a se s c o rtiso l pro duc tio n • Ca n re duc e I Q K im, L . (July 14, 2015). Multitasking is Killing Yo ur Brain. Re trie ve d fro m http:/ / www.inc .c o m/ larry-kim/ why-multi-tasking -is-killing -yo ur-b ra in.html Cre nsha w, D. (2008). Myth o f multitasking : Ho w do ing it all g e ts no thing do ne (1st e d.). Sa n F ra nc isc o : Wile y, Jo hn & So ns. https:/ / www.yo utub e .c o m/ wa tc h? v=BCe GK xz3Q8Q

Tip 4 COVE Y’ S QUADRANT S - ACT I VI T I E S Q1 Q2 Q4 Q3

COVE Y’ S QUADRANT S – RE SUL T S PRI MARY F OCUS I N ONE ARE A Co ve y, S. R. (2004). T he 7 hab its o f hig hly e ffe c tive pe o ple : Re sto ring the c harac te r e thic . Ne w Yo rk: F re e Pre ss. Pp 151-154

Tip 5 HABI T S – I NT E NT I ONAL PL ANNI NG • Be inte ntio na l whe n c re a ting ro utine s a nd g o o d ha b its. • Sta rt sma ll – 1 o r 2 c ha ng e s a t a time . • Se t a side time to sta y o rg a nize d. • Sma rt pho ne a pps c a n he lp to o . • E xa mple s: • 1 st a nd la st ha lf ho ur o f the da y to c he c k e ma il, pho ne me ssa g e s, a nd pre pa re fo r a ppo intme nts. • Use “c a nne d” e ma il me ssa g e s tha t a llo w fo r c usto miza tio n. • Pre pa re c o pie s o f re g ula rly use d ha ndo uts.

F OCUS – F OL L OW ONE COURSE UNT I L SUCCE SSF UL (L E HMK UHL , P 44) • Se t a side spe c ific time s • Wor k – pro je c ts, e ma il • Pr ing – fo r a ppo intme nts e par • Cr e ating – wo rksho ps & ma te ria ls • Conne c ting – me e t a nd sta y in to uc h with c o lle a g ue s a nd ma jo r fa c ulty • L unc h – if yo u do n’ t ta ke c a re o f yo u, yo u c a nno t b e the re fo r o the rs L e hmkuhl, Do ro thy a nd Do lo re s C. L a mping . (1993) Org a nizing fo r the Cre a tive Pe rso n. Ne w Yo rk, Cro wn Pub lishe rs. p.44

Tip 6 WORK – L I F E BAL ANCE • Wa ys to I nfuse E ne rg y Ba c k into yo ur Wo rk • T a ke b re a ks • Be o pe n to ha ppe nsta nc e o r tho se Butte rfly Mo me nts (Bro o ks, 10) • Nurture yo ur o wn inte re sts & think o f wa ys to sha re yo ur e nthusia sm Bro o ks, K . Yo u Ma jo re d in Wha t? : Ma pping Yo ur Pa th fro m Cha o s to Ca re e r. Ne w Yo rk : Plume [2010], c 2009.

HOW F OL L OWI NG OUR PASSI ONS CAN MAK E US BE T T E R ADVI SORS • L e a ve o ur c o mfo rt le ve l to le ar n some thing ne w • Be mo re e xc iting to o ur Advise e s • Pra c tic e patie nc e & pe r se ve r anc e • F ind o the r c o -wo rke rs/ stude nts w/ sa me inte re st. Shar e & gr ow! So urc e : Build ing a Be tte r L ib ra ria n-- One Ma nd o lin L e sso n a t a T ime , Sa lly Go re . (Yo uT ub e ) So urc e : Wikime d ia Co mmo ns “Ag g ie 80”s Ukule le

Tip 7 BE NE F I T S OF ANI MAL S ON I MPROVI NG T HE QUAL I T Y OF OUR L I VE S • L o we r Blo o d Pre ssure • De c re a se s Stre ss • Se rve s a s a so urc e o f so c ia l suppo rt • L e ss do c to r visits Pho to so urc e : F lic kr: L ib ra ry Stre ss Re d uc tio n, Be nning to n Co lle g e . Virg inia T e c h Ne ws 02152017

Mo re Be ne fits & Pro g ra m Co nside ra tio ns • Ca n b uild re la tio nships • Re lie ve stre ss during fina ls • We lc o me ne w stude nts • L e sse n ho me sic kne ss • L o w-c o st • Re q uire s pla nning • Ne e ds pro to c o ls in pla c e

But a b o ve a ll…... “I nte ra c ting with a n a nima l .. pe rha ps c o uld b e c o nside re d a b io lo g ic a l a lte rna tive to a spa .” So urc e : F ine , Aub re y, (2015). Anima l-Assiste d T he ra py, p. 8.