Supporting the training, education and development of UC San Diego - - PowerPoint PPT Presentation

Supporting the training, education and development of UC San Diego Research Administrators.

trainra.ucsd.edu

A look at the past year (and a half) …

RA Training Program

Jul 2015

• Nicole hired, but

working 50% time

START

Aug 2015

• Nicole out of maternity

Jan 2016

• Nicole back in action
• Program Kickoff!

Jun 2016

• Development Committee formed
• HS Research A-Z integration –

thanks Erika!

Oct 2016

• First RA Appreciation Day
• Level 1: Basics Certificate

Program Launched!

May 2017

• Launched Social Media

Campaign

• Launched Podcast

June 2017

• Launched Two Minute

Topic Web Series

98%

Pass Rate

Of the 89 participants, 87 took and passed the final assessment, thus earning their certificate of completion.

4

Get the Stats: Level 1 Basics

AA, 39% HS, 51% SIO, 10% PARTICIPANTS BY VC AREA YEAR-TO-DATE 5 10 15 20 25 30 35 40 0-1 1-3 3-5 AVERAGE YEARS OF SERVICE

Total

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Get the Stats: Level 1 Basics

1 21 2 2 3 2 32 1 1 12 1 1 1 2 1 1 1 2 1

5 10 15 20 25 30 35

ADM CRD OFCR ADMIN ANL ADMIN ANL AST ADMIN ANL PRN 1 ADMIN ANL SR SUPV ADMIN ANL SUPV NEX ADMIN SPEC AFFILIATE BLANK AST 1 BLANK AST 3 CLIN RSCH CRD AST PRG REPR 2 PRG REPR 3 SUPV SRA 2 SRA 3 SRA 4 SUPV SRA 5 SUPV STDT SVC ADVISOR 3 ACCOUNTANT 2 EX

PARTICIPANTS BY PAYROLL TITLE

Total

6

RA Training Program Products

Workshops Podcasts Certificate Program On Demand Mobile Learning Systems Labs Job Aids Games Systems Labs Job Aids Podcasts On Demand

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RA Training Program Images

Download these images at trainra.ucsd.edu

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RA Training Program Social Media

@UCSDTrainRA 36 Likes 39 Followers RA-Training Listserv 51 subscribers UC San Diego | Research Administration Training Program Channel 39 Subscribers Podcast #1 – 215 listens! TMT #1 – 179 views! @UCSDTrainRA 13 Likes 13 Followers

Survey Says…

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49% response rate (43 out of 87 respondents)

• 84% said held at a convenient location
• 88% that is was at a convenient time
• 88% said materials aided the learning

experience

• 74% said they wouldn’t remove any content

and wouldn’t add any content

• When asked if the program contributed to

their competence trainees said

• 70% liked having multiple instructors on

multiple topics presented by SMEs

• Overall program was rated 4.5/5 stars

Feedback from Participants

How have you applied the course content?

“I read

ad th the NOA be becau cause I I kn know w how w impo porta tant i t it t is to to look k for r spe peci cifics th the pri prime f fede deral ral funde der h r has as

• utl

tlined.

• d. I

I now w th think abo about wh t what at "ty type" of agr agreement I t I am am wo worki rking wi g with th, i i.e., co contra tract, t, f fellows

• wship. I have

more o

• f a

a 'can 'can do do' ' atti attitu tude de as as oppo pposed d to to a a 'str tressed atti d attitu tude de' I h have a a "lets ts ge get t th this ri righ ght" t" atti attitu tude be becau cause I hav ave kn knowl wledge dge to to draw o draw on to to do do it t ri righ ght.

• t. I value the entire research cycle now as opposed to just my small piece.

It's made me realize how important the research is and the funding to the PI, UCSD, the community and beyond.”

“I have been able to give m my PI I som

• me advice

ce on

• n he

her r gra rants, a and nd gene nerally f feel m mor

• re conf

confident.”

“I have used the NIH Prime award numbers to make determinations. I think about my customers' personality styles and their specific research to try and serve them better. It has

s chang nged ed m my mind nd set set t to

• see

see "b "bigger er pictur ure" a and nd lif lifecycle o

• f my

my s sma mall p l pie iece. . It ha has ma made me me realiz lize the here is is sig ignif nific icant p pur urpose and nd imp importance in in the he "lit little th things gs" in m my wo work th rk that af at affects cts th the bi big g pi pictu

• cture. I

It t has as m mad ade me th think ab about wh what at ty type pe of agr agreement I I am am looki king at. g at. I have read almost all the NCURA micrograph series booklets and incorporate them into my IDP plan.”

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How have you applied the course content?

“I completed the course before I was in a research administration position. Th The course pr provide ded m me with th in informa mation t that at all allowed me me to mo move in into a fu a fund man manag ager position. The course gave me a good foundation to build on as an entry level fund manager.” “Ensure accurate grant management, create and implement internal audit procedures, remain current on applicable and pending laws, policies, regulations and trends.” “I have a deeper understanding of restricted and non-restricted indexes, as well as direct costs and indirect

• costs. I wa

was abl ble to to catc tch a s shipm pment o t of human c cells a and d pl plasmids ds th that t we were go going to g to go go out t wi with thout an

• MTA. I

. I wa was be bette tter abl ble to to assi sist i t in th the T3 T32 appl pplication pr process th this S Spr pring.

• g. I have a better overview of the

IPPS system. I know the resources available to me if I encounter an issue, plus I can better recognize that something IS an issue.”

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How We Break Things Better!

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Reduce Cognitive Overload

• #lectureless
• Reduce learner

exhaustion

• The right amount of

content

Image from Design How People Learn by Julie Dirksen

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Increase Deliberate Practice

• Exercises
• Discussions
• Games
• Case Studies

Image from Design How People Learn by Julie Dirksen

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Increase Retention

• Creating friction
• Show, don’t tell

Image from Design How People Learn by Julie Dirksen

Looking ahead to the future…

Possible Expansion Current Program

• Games – Fall 2017
• Level 2 – Fall 2017
• Level 3 – Spring 2018
• Level 4 – Winter 2019
• Workshops – Summer 2108
• Research Compliance *new*
• PI Offerings -TBD
• MSO Offerings - TBD
• SPO Offerings - TBD
• Partner with UCOP to

expand to all UCs

• Partner with NCURA

Executive Board to explore undergraduate options

• Collaborate with Japanese

Ministry of Education and various universities

• Look into UC Extension

Development Committee

• 79 Subject Matter Experts from

various departments and central

• ffices across campus

Core Team Learning Leaders

(Instructors)

• 16 Representatives from campus

(General Campus, Health Sciences and Marine Sciences)

• 1 Training Program Manager
• 2 Training Assistants (students)
• 1 Administrative Assistant (part time)

Our AMAZING Teams!

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YOU ROCK!