Superintendent’s Proposed FY 2016 Combined Funds Budget Aligning Resources for Excellence, Effectiveness and Efficiency Dr. Alvin L. Crawley Superintendent of Schools www.acps.k12.va.us
FY 2016 School Division Focus • Student achievement • Safe and supportive learning environments • Good physical and mental well-being • Efficient use of resources • Buildings conducive to learning • Evidence-based decision making and accountability • Remaining competitive www.acps.k12.va.us 2
A Diverse Community TOTAL STUDENT POPULATION: 14,224 Hispanic 34.8% Black 31.1% White 26.7% Asian 4.3% Native American 0.5% Native Hawaiian/Pacific Islander 0.2% Multi-racial 2.3% www.acps.k12.va.us www.acps.k12.va.us 3 State-Reported Data as of October 2014
A Diverse Community Special Education 11.1% Talented & Gifted 8.8% (as of Dec 1, 2014) (as of June 30, 2014) Free/Reduced ELL 28.3% Priced Meals 60.3% (as of Sep 30, 2014) (as of Oct 31, 2014) www.acps.k12.va.us www.acps.k12.va.us 4
Divisionwide Accomplishments • Over 50% of the class of 2014 received Advanced Studies diplomas, 87% recorded plans to attend a four- or two- year college • Increased SAT participation and pass rate: 73% of all minority students in the class of 2014 took the test, exceeding state and national percentages • Highest AP participation and pass rates in history of T.C. Williams, earning Honor Roll status by the College Board • 15 of 16 schools accredited • T.C. Williams, George Washington and Hammond achieved Highly Certified status for AVID www.acps.k12.va.us 5
Student Accomplishments • T.C. student Madeline Dooley selected to 2015 U.S. Army All-American Marching Band • Brendan Kerwin named 2014 Merit Scholar • GW student Ana Humphrey competed as a top 10 finalist of the Discovery Education 3M Young Scientist Challenge • T.C. student Abby Hamilton and graduate Emma West competed as finalists in the National Youth Entrepreneurship Challenge • State Championship-winning Boys Soccer team • State Championship-winning Boys Track & Field team • T.C. Williams named Blue Ribbon School for the Arts four consecutive years www.acps.k12.va.us www.acps.k12.va.us 6
Staff Accomplishments Dr. Elizabeth Hoover, Chief Technology Officer, recognized as one of "30 • Top Technologists, Transformers and Trailblazers" by the Center for Digital Education Hammond teacher Veronica Long-Boles Named 2014 Middle School • Business Teacher of the Year 55 National Board Certified Teachers • T.C. Williams teacher Erin Fitch honored with University of Tulsa student • inspiration award T.C. teacher Ra Alim Shabazz recipient of the John Marshall Foundation's • annual Teacher Award for excellence in teaching the U.S. Constitution Rachal Edwards, Director of Professional Learning, received the Virginia • Association for Supervision and Curriculum Development Impact Award for her work in teacher and leadership development The Financial Services Department received excellence awards for the • presentation of both the budget and annual financial report from the Government Finance Officers Association and Association of School Business Officials www.acps.k12.va.us www.acps.k12.va.us 7
Essential Questions 1. What are our responsibilities, priorities and guiding principles in developing the FY 2016 budget? 2. What are the primary drivers of expenditure growth for the FY 2016 budget? 3. What are key revenue considerations and the resulting funding gap for FY 2016? 4. What is our five-year fiscal outlook? www.acps.k12.va.us 8
Our Statutory Responsibility Virginia Code § 22.1-92 It shall be the duty of each division superintendent to prepare, with the approval of the school board, and submit to the governing body or bodies appropriating funds for the school division...the estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the school division. www.acps.k12.va.us 9
FY 2016 Board Budget Priorities • Core Achievement: Literacy, Mathematics, Science and Writing • Student Services: Special Education, English Language Learners, and Family and Community Engagement (FACE) • Targeted Intervention: Gap Group Achievement • Recruitment, Training and Retention: Competitive Salaries, Effective Recruitment and Leadership Development • Operational Effectiveness: Revenue and Grants Development, Communications and Facilities Maintenance www.acps.k12.va.us 10
Guiding Principles for Budget Development 1. Protect the classroom and champion student achievement 2. Respond to enrollment increases and the changing needs of students 3. Make evidence-based decisions in the context of the strategic plan and division priorities 4. Through a process of purposeful abandonment, eliminate activities and/or programs that do not contribute to student success or division improvement 5. Consider the economic environment and make judicious and prudent decisions 6. Minimize the impact on ACPS employees while maximizing overall efficiency 7. Share, among all employees, accountability and responsibility for student achievement and excellence in all that we do www.acps.k12.va.us www.acps.k12.va.us 11
Key Budget Drivers for FY 2016 • Enrollment growth • Staffing for students with disabilities and students with limited English proficiency • Targeting academic progress, gap group achievement and family engagement • Employee compensation • Facilities conditions and department infrastructure www.acps.k12.va.us 12
Budget Driver: Enrollment Growth Annual Enrollment Growth FY 2012 3.3% FY 2013 5.8% FY 2014 3.9% FY 2015 4.4% FY 2016 Projected 3.7% 4-Year Average 4.3% FY 2012 - FY 2015 www.acps.k12.va.us 13
Budget Driver: Special Education, English Language Learners and Free and Reduced-Priced Meal Eligible Students Special Education English Language Learners (ELL)* Free and Reduced-Price Meal** *English Language Learner enrollment includes monitoring years 1 and 2. **Free and reduced-price meal eligibility projected on average increase of 7% per year based on www.acps.k12.va.us www.acps.k12.va.us trends between FY 2012 – FY 2015. 14
Budget Driver: Employee Compensation • The budget includes a full step increase for employees, which has not been provided since FY 2012 • Certain support positions paid below the living wage were evaluated for market competiveness and reclassified accordingly • The short-term substitute pay rate was one of the lowest in the region and has been increased from $96 to $105 per day • Athletic coaching stipends were also evaluated against the market and the budget includes recommendations for increasing head coach stipends www.acps.k12.va.us 15
Budget Driver: Facilities Support • Greater capital program support with increased staffing for project management • Capacity expansion of skilled maintenance workers/ building engineers and custodial support supervision • Staffing support to properly manage maintenance work order tracking, provide data analysis and improve responsiveness • Cost increases of contractual services to comply with the City’s living wage requirement www.acps.k12.va.us 16
FY 2016 Combined Funds Budget Totals $260.5 million, or 2.5% growth over FY 2015 % Combined Funds Grants and FY 2016 FY 2015 $ Change School Change Budget ($ in Operating Special Proposed Final FY 2015 Nutrition FY 2015 thousands) Projects Budget Budget to 2016 to 2016 Funding Sources Revenues $ 238,409 $ 10,745 $ 8,322 $ 257,476 $ 246,265 $ 11,211 4.6% Health Fund Transfer $ - $ - $ - $ - $ 2,325 $ (2,325) (100.0%) Medicaid Transfer $ 250 $ (250) $ - $ - $ - $ - 0% E-Rate Transfer $ 450 $ (450) $ - $ - $ - $ - 0% Pre-K Funds Transfer $ (1,385) $ 1,385 $ - $ - $ - $ - 0% Total Funding Sources $ 237,724 $ 11,430 $ 8,322 $ 257,476 $ 248,590 $ 8,886 3.6% Total Expenditures $ 240,359 $ 12,105 $ 8,037 $ 260,501 $ 254,215 $ 6,286 2.5% Net Change in Fund Balance $ (2,635) $ (675) $ 285 $ (3,025) $ (5,625) $ 2,600 (46.2%) Total Full-Time Equivalent (FTE) 2,214.88 $ 82.75 $ 109.00 2,406.63 2,339.64 66.99 2.9% www.acps.k12.va.us www.acps.k12.va.us 17
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