Superintendents Proposed FY 2016 Combined Funds Budget Aligning - - PowerPoint PPT Presentation

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Superintendents Proposed FY 2016 Combined Funds Budget Aligning - - PowerPoint PPT Presentation

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Superintendents Proposed FY 2016 Combined Funds Budget Aligning Resources for Excellence, Effectiveness and Efficiency Dr. Alvin L. Crawley Superintendent of Schools www.acps.k12.va.us FY 2016 School Division Focus Student achievement

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Superintendent’s Proposed FY 2016 Combined Funds Budget

  • Dr. Alvin L. Crawley

Superintendent of Schools

Aligning Resources for Excellence, Effectiveness and Efficiency

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FY 2016 School Division Focus

  • Student achievement
  • Safe and supportive learning environments
  • Good physical and mental well-being
  • Efficient use of resources
  • Buildings conducive to learning
  • Evidence-based decision making

and accountability

  • Remaining competitive
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A Diverse Community

Hispanic 34.8% Black 31.1% White 26.7%

TOTAL STUDENT POPULATION: 14,224

Asian 4.3% Native American 0.5% Native Hawaiian/Pacific Islander 0.2% Multi-racial 2.3% State-Reported Data as of October 2014

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Special Education 11.1%

(as of Dec 1, 2014)

Talented & Gifted 8.8%

(as of June 30, 2014)

ELL 28.3%

(as of Sep 30, 2014)

Free/Reduced Priced Meals 60.3%

(as of Oct 31, 2014)

A Diverse Community

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Divisionwide Accomplishments

  • Over 50% of the class of 2014 received Advanced Studies

diplomas, 87% recorded plans to attend a four- or two- year college

  • Increased SAT participation and pass rate: 73% of all

minority students in the class of 2014 took the test, exceeding state and national percentages

  • Highest AP participation and pass rates in history of T.C.

Williams, earning Honor Roll status by the College Board

  • 15 of 16 schools accredited
  • T.C. Williams, George Washington and Hammond achieved

Highly Certified status for AVID

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Student Accomplishments

  • T.C. student Madeline Dooley selected to 2015 U.S. Army

All-American Marching Band

  • Brendan Kerwin named 2014 Merit Scholar
  • GW student Ana Humphrey competed as a top 10 finalist
  • f the Discovery Education 3M Young Scientist Challenge
  • T.C. student Abby Hamilton and graduate Emma West

competed as finalists in the National Youth Entrepreneurship Challenge

  • State Championship-winning Boys Soccer team
  • State Championship-winning Boys Track & Field team
  • T.C. Williams named Blue Ribbon School for the Arts four

consecutive years

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Staff Accomplishments

  • Dr. Elizabeth Hoover, Chief Technology Officer, recognized as one of "30

Top Technologists, Transformers and Trailblazers" by the Center for Digital Education

  • Hammond teacher Veronica Long-Boles Named 2014 Middle School

Business Teacher of the Year

  • 55 National Board Certified Teachers
  • T.C. Williams teacher Erin Fitch honored with University of Tulsa student

inspiration award

  • T.C. teacher Ra Alim Shabazz recipient of the John Marshall Foundation's

annual Teacher Award for excellence in teaching the U.S. Constitution

  • Rachal Edwards, Director of Professional Learning, received the Virginia

Association for Supervision and Curriculum Development Impact Award for her work in teacher and leadership development

  • The Financial Services Department received excellence awards for the

presentation of both the budget and annual financial report from the Government Finance Officers Association and Association of School Business Officials

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Essential Questions

  • 1. What are our responsibilities, priorities and guiding

principles in developing the FY 2016 budget?

  • 2. What are the primary drivers of expenditure growth for

the FY 2016 budget?

  • 3. What are key revenue considerations and the resulting

funding gap for FY 2016?

  • 4. What is our five-year fiscal outlook?
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Our Statutory Responsibility

Virginia Code § 22.1-92 It shall be the duty of each division superintendent to prepare, with the approval of the school board, and submit to the governing body or bodies appropriating funds for the school division...the estimate of the amount

  • f money deemed to be needed during the next fiscal

year for the support of the public schools of the school division.

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FY 2016 Board Budget Priorities

  • Core Achievement: Literacy, Mathematics, Science and

Writing

  • Student Services: Special Education, English Language

Learners, and Family and Community Engagement (FACE)

  • Targeted Intervention: Gap Group Achievement
  • Recruitment, Training and Retention: Competitive

Salaries, Effective Recruitment and Leadership Development

  • Operational Effectiveness: Revenue and Grants

Development, Communications and Facilities Maintenance

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Guiding Principles for Budget Development

  • 1. Protect the classroom and champion student achievement
  • 2. Respond to enrollment increases and the changing needs of students
  • 3. Make evidence-based decisions in the context of the strategic plan and

division priorities

  • 4. Through a process of purposeful abandonment, eliminate activities

and/or programs that do not contribute to student success or division improvement

  • 5. Consider the economic environment and make judicious and prudent

decisions

  • 6. Minimize the impact on ACPS employees while maximizing overall

efficiency

  • 7. Share, among all employees, accountability and responsibility for

student achievement and excellence in all that we do

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Key Budget Drivers for FY 2016

  • Enrollment growth
  • Staffing for students with disabilities and students with

limited English proficiency

  • Targeting academic progress, gap group achievement and

family engagement

  • Employee compensation
  • Facilities conditions and department infrastructure
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Budget Driver: Enrollment Growth

Annual Enrollment Growth

FY 2012 3.3% FY 2013 5.8% FY 2014 3.9% FY 2015 4.4% FY 2016 Projected 3.7% 4-Year Average FY 2012 - FY 2015 4.3%

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Budget Driver:

Special Education, English Language Learners and Free and Reduced-Priced Meal Eligible Students

Free and Reduced-Price Meal** English Language Learners (ELL)* Special Education *English Language Learner enrollment includes monitoring years 1 and 2. **Free and reduced-price meal eligibility projected on average increase of 7% per year based on trends between FY 2012 – FY 2015.

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Budget Driver: Employee Compensation

  • The budget includes a full step increase for employees,

which has not been provided since FY 2012

  • Certain support positions paid below the living wage were

evaluated for market competiveness and reclassified accordingly

  • The short-term substitute pay rate was one of the lowest in

the region and has been increased from $96 to $105 per day

  • Athletic coaching stipends were also evaluated against the

market and the budget includes recommendations for increasing head coach stipends

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  • Greater capital program support with increased staffing for

project management

  • Capacity expansion of skilled maintenance workers/

building engineers and custodial support supervision

  • Staffing support to properly manage maintenance work
  • rder tracking, provide data analysis and improve

responsiveness

  • Cost increases of contractual services to comply with the

City’s living wage requirement

Budget Driver: Facilities Support

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FY 2016 Combined Funds Budget

Totals $260.5 million, or 2.5% growth over FY 2015

Combined Funds Budget ($ in thousands) Operating Grants and Special Projects School Nutrition FY 2016 Proposed Budget FY 2015 Final Budget $ Change FY 2015 to 2016 % Change FY 2015 to 2016 Funding Sources

Revenues $ 238,409 $ 10,745 $ 8,322 $ 257,476 $ 246,265 $ 11,211 4.6% Health Fund Transfer $ - $ - $ - $ - $ 2,325 $ (2,325) (100.0%) Medicaid Transfer $ 250 $ (250) $ - $ - $ - $ - 0% E-Rate Transfer $ 450 $ (450) $ - $ - $ - $ - 0% Pre-K Funds Transfer $ (1,385) $ 1,385 $ - $ - $ - $ - 0% Total Funding Sources $ 237,724 $ 11,430 $ 8,322 $ 257,476 $ 248,590 $ 8,886 3.6% Total Expenditures $ 240,359 $ 12,105 $ 8,037 $ 260,501 $ 254,215 $ 6,286 2.5% Net Change in Fund Balance $ (2,635) $ (675) $ 285 $ (3,025) $ (5,625) $ 2,600 (46.2%) Total Full-Time Equivalent (FTE) 2,214.88 $ 82.75 $ 109.00 2,406.63 2,339.64 66.99 2.9%

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FY 2016 Operating Funds Budget

Operating Funds Budget ($ in thousands) FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Final Budget FY 2016 Proposed Budget $ Change FY 2015 to 2016 % Change FY 2015 to 2016

Funding Sources Revenues $205,126 $212,286 $220,985 $228,372 $238,409 $10,037 4.4% Health Fund Transfer 2,325 (2,325) (100.0%) Medicaid Fund Transfer 582 1,321 250 (1,071) (81.1%) E-Rate Funds Transfer 450 450 NA Pre-K Fund Transfer (613) (1,079) (1,291) (1,385) (94) 7.3% Total Funding Sources $205,126 $212,255 $219,906 $230,727 $237,724 $6,997 2.2% Total Expenditures $204,931 $215,331 $221,977 $235,293 $240,359 $5,066 2.2% Uses of Fund Balances $195 ($3,076) ($2,071) ($4,566) ($2,635) $1,931 (60.2%) Total Full-time Equivalent (FTE) 2,010.71 2,001.76 2,140.30 2,153.24 2,214.88 61.64 2.8% Total Enrollment 1 12,395 13,114 13,623 14,224 14,745 521 3.7%

1 FY 2015 enrollment represents actuals as of October 1, 2014.

Totals $240.4 million, or 2.2% growth over FY 2015

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FY 2016 Sources of Operating Revenues

*Other Funding Sources Net $1.9 Million Unassigned Fund Balance $2.6 Medicaid Fund Balance $0.3 E-Rate Fund Balance $0.4 Transfer to Preschool Fund ($1.4)

Total Revenues = $240.4 Million

Local and Federal Funds State Funds City Appropriation Other Funding Sources*

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FY 2016 Classification of Operating Expenditures

Total Expenditures = $240.4 Million

Attendance and Health Services Administration Classroom Instruction and Instructional Support Transportation and Vehicle Maintenance and Operations Technology Facilities Maintenance and Services School Food Services

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Preliminary Funding Gap

FY15 Budget 235.3 $ City Appropriation ($13,535/student) 199.6 $ Full Step and Compensation Adjustments 4.5 $ State Revenue 36.1 $ Enrollment-driven Staffing 3.5 $ Other Local and Federal Revenue 1.3 $ Instructional Support 3.0 $ Transfer to Pre-K Fund (1.4) $ Facilities Maintenance and Support 2.0 $ Turnover Savings and Efficiencies (3.6) $ All Other Changes 0.6 $

FY16 Preliminary Expenses

245.3 $

FY16 Preliminary Revenue

235.6 $ Funding Gap 9.7 $

Preliminary FY 2016 Budget ($ in Millions)

Expenditure Revenue

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Closing the Gap

Healthcare Premium and other Benefit Changes 2.7 $ Staffing Reductions 1.1 $ Department Non-Labor Reductions 0.7 $ School Based Non-Labor Reductions 0.3 $ Other Reductions 0.1 $ 4.9 $ Use of Unassigned Fund Balance 2.6 $ Use of Medicaid Fund Balance 0.3 $ Use of E-Rate Fund Balance 0.5 $ Additional City Appropriation 1.4 $ 4.8 $ 9.7 $

Closing the Gap ($ in Millions)

Expenditure Reduction Revenue Enhancements

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$14.4 $16.0 $16.2 $13.1 $11.0

$0 $5 $10 $15 $20 2010 2011 2012 2013 2014

Operating Fund Balance

As of June 30 for the Fiscal Periods Indicated ($ in millions)

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City Appropriation

  • ACPS needs approximately $201.0 million, or $9.2 million
  • f additional City funding, to fully address school division

needs.

  • City staff anticipate a revenue shortfall of $3.0 million in

FY 2015 and $13.0 million in FY 2016.

  • In light of these fiscal challenges, ACPS worked to reduce

expenditures and used a portion of fund balance to close the gap.

  • The requested growth in the appropriation per student is

less than $100 and remains less than the amounts provided in FY 2012.

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Average Cost per Student versus City Appropriation per Student

City Appropriation per Student Cost per Student

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Five-Year Financial Forecast

FY 2017 - 2021

The five-year financial forecast uses the proposed FY 2016 budget to project future fiscal years, incorporating enrollment projections and key assumptions concerning several high-level strategic questions, including but not limited to:

  • How do our school board policies regarding enrollment and capacity impact

long term operating costs?

  • Can we maintain current class sizes and student-teacher ratios?
  • What compensation plan will be required to remain competitive and attract

and retain qualified staff?

  • How will changes in the Virginia Retirement System, Affordable Care Act,

trends in healthcare costs, and the overall ACPS benefits package affect future costs?

  • What are the City’s future revenue projections and will the appropriation

per student be sufficient to cover the local cost of educating Alexandria’s students?

  • What are the funding trends for federal discretionary spending as it relates

to entitlement grants for public education?

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$250 $275 $300 $325 $350 FY16 FY17 FY18 FY19 FY20 FY21 Revenue Expense

If enrollment grows as projected, expenses will increase, perhaps by as much as $65 million (25%) by FY 2021, assuming step increases each year. If city and state funding remain at current per pupil levels, the funding gap could reach $30 million by FY 2021. Our work going forward will be to incorporate the vision of the new strategic plan, and determine a combination of revenue enhancements and expense containments to close this gap.

Includes operating, grants and special projects, and school nutrition services

Five-Year Financial Forecast

FY 2017 - 2021

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Targeted Resources to Support Our Students

Core Achievement

  • Continued elementary student

improvement (FLEX) positions

  • Continued support for ELL and

International Academy

  • Staff contingency for general and

special education instruction

  • Excel Academy
  • Dual Language
  • STEM Academy at T.C. Williams
  • Professional learning in reading,

writing and math

  • Increased TAG and special

education staffing support

  • Enhanced elementary science

integration

  • Expanded Pre-K
  • Funding to support start-up costs

for elementary World Languages

  • Realignment in Curriculum and

Instruction to increase academic support to schools

Student Services

  • Increased FACE Center support
  • Added parent liaisons
  • MTSS – monitoring system
  • Restorative Justice – alternative

to suspension

  • Continued support for grant

partnerships at a reduced level

Targeted Intervention

  • Expanded Young Scholars

(Mount Vernon and Cora Kelly)

  • Restructured Satellite and

Chance for Change

  • Expanded AVID to Jefferson-

Houston

  • Summer school for elementary

and middle school

  • Multi-tiers of support II-reading
  • Continued extended learning
  • Continued 10 additional high

school counseling days

  • Newcomers English Language

Learners (NELL) Program

Recruitment, Training and Retention

  • Professional learning at all levels
  • Working conditions action plan
  • Leadership development

Program for teachers and administrators

  • Cultural competence training
  • Customer service training
  • Full step increase for employees
  • Head coach stipend adjustment
  • Reclassification of certain

support positions

  • Increase in short-term substitute

daily rate of pay

Operational Effectiveness

  • Public relations specialist
  • Bus drivers
  • Contracts specialist
  • Textbook warehouse ass’t
  • Custodial supervisor and skilled

maintenance workers

  • Capital program manager
  • Grant outreach & development
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Key Takeaways

  • Enrollment continues to increase at 3 - 4% each year,

requiring differentiated supports and services

  • Need to sustain and build our instructional focus on

becoming a high-performing school division

  • Request $201 million from the City to address enrollment-

driven increases, infrastructure needs and employee compensation

  • ACPS faced $9.7 million funding gap which has been closed

through expenditure reductions, use of Fund Balance, as well as a requested increase in the appropriation per student for a total of $1.5 million in City funding

  • Funding less than the requested level will result in cuts in

services to our students.

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Budget Timeline

  • Superintendent’s Proposed Budget
  • Jan. 15, 2015
  • Public Hearing on Combined Funds Budget
  • Jan. 22, 2015
  • School Board Budget Work Session
  • Jan. 27, 2015
  • School Board Budget Work Session
  • Jan. 29, 2015
  • School Board Budget Work Session
  • Feb. 3, 2015
  • School Board Budget Work Session
  • Feb. 5, 2015

(if needed)

  • Public Hearing on Combined Funds Budget

and Add/Delete Work Session

  • Feb. 17, 2015
  • Final Add/Delete Work Session
  • Feb. 19, 2015
  • Adoption of FY 2016 Combined Funds Budget
  • Feb. 26, 2015
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Invitation to Get Involved

We invite the community to get involved in the budget development process:

  • Attend a “Conversations with the Superintendent” chat
  • Attend School Board meetings and work sessions
  • Speak at a public hearing
  • Send comments and questions to us via the ACPS website:

www.acps.k12.va.us/budgets

  • Follow ACPS on Twitter: @ACPSk12
  • r Facebook: facebook.com/ACPSk12
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Champions for Students

Every child deserves a champion-an adult who will never give up on them, who understands the power of connection and insists that they become the best that they can possibly be.

— Dr. Rita Pierson

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Superintendent School Board Karen A. Graf, Chairman Kelly C. Booz Ronnie Campbell William E. Campbell Patricia Ann Hennig Stephanie A. Kapsis Justin Keating Marc Williams Christopher J. Lewis, Vice Chairman

  • Dr. Alvin L. Crawley

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Your investment now is an investment in our future!