National Aeronautics and Space Administration Space Grant Pre-Proposal Webinar (5 th -Year Funding Extension: NNH18ZHA007C) October 4, 2018 1:30PM
Participant Instructions This conference is being recorded for NASA use. Please save questions until the end. The FAQ on NSPIRES will be updated with general questions raised today. Please visit the FAQ regularly before the proposal due date for updates. The transcript of this call and presentation slides will be posted on the NSPIRES web site 2
Welcome Joeletta Patrick – Acting Space Grant Program Manager Presenters: • Erica Alston – Space Grant Programmatic Support • HQ Program Staff: – Sonya L. Greene – Michael Cherry – Frank McDonald • Morgan Powell – Office of Diversity and Equal Opportunity • Victoria Kauffman – Office of General Counsel 3
Agenda • Introduction • Eligibility • Funding • NIFS • Cost-Share Requirements • Changes in the 5 th -Year Solicitation • Proposal Format • Proposal Evaluation • Budget Guidance • Budget Weaknesses/Proposal Weaknesses • Proposal/Data Submission • Solicitation Amendments • ODEO/Legal • FAQs • Space Grant Contacts 4
FY2019 Funded Extension Solicitation Overview Introduction The National Aeronautics and Space Administration (NASA) Office of STEM Engagement (OSE) is accepting proposals for the National Space Grant College and Fellowship Program (Space Grant) Training Grant 5 th Year Funding Extension . This is an extension to the fourth-year extension FY 2018-2019 Base Award entitled, National Space Grant College and Fellowship Program Training Grant Funding Extension - Opportunities in NASA STEM FY 2018 - 2019 (training grant announcement number NNH18ZHA001N.) This funding opportunity is intended to provide one additional year of funding to sustain the current Space Grant Opportunities in NASA STEM (NNH15ZHA003N) award. Solicitation Page 3 5
FY2019 Funded Extension Solicitation Overview Eligibility Proposals will be accepted from the lead institution of Space Grant consortia in each state plus the District of Columbia and the Commonwealth of Puerto Rico. NASA will only accept one proposal per consortium. For a list of eligible Space Grant lead institutions and state-based Space Grant Directors, visit: https://www.nasa.gov/offices/education/programs/national/spac egrant/home/Space_Grant_Consortium_Websites.html Solicitation Page 4 6
Availability of Funds The Government’s ability to make an award is contingent upon the availability of appropriated funds each fiscal year from which payment can be made. Designated consortia are eligible to apply for NASA extension funds in the amount $714,400 per year, and Non- Designated consortia (consisting of Program Grant and Capability Enhancement consortia) are eligible to apply for $535,800 per year. Please note, if a lower amount of funds is appropriated in FY 2019, grant recipients may be required to submit a revised budget. Minimum Requirement for NASA Maximum NASA Internships, Fellowships, Augmentation Scholarships (NIFS) Minimum Cost-Share FY 2019- FY 2020 Funding Amount Allocation Requirement * Designated Consortia $714,400 $178,600 $535,800 Program Grant and Capability Enhancement $535,800 $133,950 $401,850 7
NASA Internships, Fellowships, and Scholarships (NIFS) Requirements Proposers are required to meet the minimum NIFS requirement for this announcement. Designated consortia shall allocate at least $178,600 per year for NIFS , and Non-Designated consortia shall allocate at least $133,950 per year for NIFS . The purpose of the dollar threshold is to ensure that a significant amount of NASA’s investment is applied directly to student internships, fellowships, and scholarships. Any proposal that does not meet this requirement will be deemed non-compliant, and will not be considered for funding until all requirements are met. Internship stipends at NASA Centers: Fall and spring (16 weeks): Summer (10 weeks): Full-time graduate: $14,400 Full-time graduate: $9,000 Full-time undergraduate: $11,680 Full-time undergraduate: $7,300 Full-time graduate: $14,400 Full-time graduate: $9,000 Full-time undergraduate: $11,680 Full-time undergraduate: $7,300 8
Cost-Sharing Requirement Proposers shall meet the minimum cost-share requirement for this announcement. The annual cost share minimum for Designated consortia is $535,800. The annual cost-share minimum for Capability Enhancement and Program Grant consortia is $401,850. If the proposed budget is less than the maximum NASA budget, the amount of the cost-share shall be determined based on the following formula: Total Requested NASA Funds – Required NIFS Allocation = Cost-share minimum requirement Please note that Cost-share minimum requirements are not flexible. 9
Changes in the 5 th -Year Solicitation • Clear alignment to Mission Directorate needs required (Section 1.6) • The minimum dollar threshold for significant awards is now $3,000 (see Section 1.4) • Consortium Operations not required unless there are changes from the approved 4 th -Yearproposed operations (Section 2.1) Periods of Performance (PoP) End Dates for 5 th year (Appendix E) • • Appendices: – Milestones are now required (Appendix D) – Affiliate signatures not required unless there are Consortium membership changes – Letters of Resource Support: Address cost-match and other in-kind contributions 10
Proposal Format • Cover Pages (Page limit: As needed) • Proposal Executive Abstract (Page limit: 1) • Principal Investigator (PI) Curriculum Vitae (Page limit: 2) • Body of Proposal (Page limit: 10) Appendices • Budget Table, Narrative and Details, and Milestones (Page limit: As needed) • Affiliate Concurrences (Page limit: As needed) • Statements of Commitment and Letters of Resource Support (Page limit: As needed) • Summary Table of SMART Goals and Objectives (Page limit: As needed) 11
Proposal Evaluation Criteria Proposals will be reviewed and evaluated by NASA personnel based on standards established by the NASA Office of STEM Engagement (OSE) and the Space Grant Program Manager. All sections of the proposal will be individually evaluated. Quality of content and adherence to specified format as described in the solicitation will be considered. Proposals that do not meet the established criteria in evaluation areas will not be accepted and will be deemed non-compliant. No funding will be awarded unless the proposal meets all requirements of the solicitation. If a proposal remains non-responsive/non-compliant to this solicitation 45 days post (after) grant anniversary date i.e., period of performance end date, then funding for that proposal will be reprogrammed by the NASA OSE. 12
Budget Table Template Use of this template is NASA Funds Cost-Share Total Funding A. Personnel/ Direct Labor strongly encouraged 1. Principal Investigator/ Director 2. Program Manager 3. Research Associate 4. Staff Support Use of this template allows for Total Salaries B. Fringe Benefits a streamlined and more 1. Principal Investigator/ Director 2. Program Manager standardized review 3. Research Associate 4. Staff Support Total Fringe Inclusion of tables provided by C. Equipment D. Materials and Supplies the proposer’s institution are E. Services F. Domestic Travel welcome and should be G. NASA Internships, Fellowships, Scholarships (NIFS) included, where applicable, 1. Internships 2. Fellowships especially for subcontract 3. Scholarships H. Higher Education Projects awards 1. Project 1 2. Project 2 I. Research Infrastructure Projects 1. Project 1 2. Project 2 Ensure that this budget table J. Precollege Projects 1. Project 1 matches the content and 2. Project 2 K. Informal Education Projects values in the budget 1. Project 1 2. Project 2 justification Total Direct Project Costs L. Subcontracts M. Total Direct Costs N. Indirect Cost ( % rate of item M ) O. Total Costs 13
Proposal Budget “Deal Breakers” •Omitting key personnel labor •Including expenses already covered under a previous grant (“double dipping”) •Lack of alignment between the budget narrative, budget spreadsheets and the intent of the solicitation •Budget errors, incorrect totals, significant dollar amounts proposed to an activity without an adequate description of the activity •Budget items that are not reasonable, allowable, allocable •Budgets that do not make a distinction between key personnel labor and direct labor associated with a specific project/ activity 14
Examples of Proposal Weaknesses • The proposal does not include, or mention, an evaluation plan. An evaluation plan must be included, according to the guidelines outlined in the solicitation. • The proposal does not include the required S.M.A.R.T. goals table as outlined in the solicitation. • The cost-share amount listed in the proposal budget is below the minimum requirement. • Concurrence emails were not included (not necessarily applicable to the 5 th year solicitation/proposal). • Missing Sections 15
Recommend
More recommend
