Smart Invoicing Initiative - Oracle iSupplier Portal ABU DHABI - PowerPoint PPT Presentation

Smart Invoicing Initiative - Oracle iSupplier Portal ABU DHABI NATIONAL OIL COMPANY ADNOC DISTRIBUTION

TABLE OF CONTENT Introduction Objectives/Goals iSupplier/Invoice Instructions Current supplier invoicing process FUTURE supplier invoicing process Smart Invoicing Initiative - Oracle iSupplier Demo iSupplier Login Invoice Creation Invoice Details Entry Invoice Review And Submission Submission Confirmation 2

INTRODUCTION Smart Invoicing Initiative - Oracle iSupplier Demo The awareness session for The module is currently being iSupplier explains how used by Suppliers/Vendors for Suppliers/Vendors can create tasks related to Procurement invoices and upload the process and general AP supporting documents into Inquiry for Invoices and the Oracle iSupplier module. Payments. 3

OBJECTIVES / GOALS • To achieve paperless Office environment in order to optimize cost. • To improve the efficiency and effectiveness of Procure to Pay process. Smart Invoicing Initiative - Oracle iSupplier Demo • To ensure the achievement of company KPI in processing all Suppliers/Vendors invoice payments within thirty days from the “Invoice Received Date”. • To improve supplier satisfaction. 4

I-SUPPLIER INSTRUCTIONS Initial Trial Period & iSupplier User Manual Go-Live Date • From 10-JUN-2018 – All invoices must be created through iSupplier and supporting documents to be Smart Invoicing Initiative - Oracle iSupplier Demo uploaded in the system during the We have attached herein the user manual trial period (June – August 2018). which can be found as well on • ADNOC Distribution will start https://www.adnocdistribution.ae/media/2325/is upplier-manual.pdf. officially on 02-SEP-2018 to process invoice payments for ONLY the invoices created through “Oracle iSupplier Module”. 5

I-SUPPLIER INSTRUCTIONS  All Invoices must be processed through iSupplier EXCEPT below list  EXCEPTION list are the invoices created through other subsystems as per below list. Item # Vendor Invoice Type Description 1 Service Station - LandLord Commission 2 Agent Markup Fees - Payment from HRMS 3 Water and Electricity ADNOC DISTRIBUTION | PRESENTATION TITLE 4 ADNOC Sales (Haulage) 5 Telephone Billing 6 ADNOC Product Purchases (Main ADNOC) & Natural Gas 7 C-Stores Purchases 8 Vehicle Inspection - Police Payment 9 C-Store Commission Sales 10 Service Station Commission Sales 11 Government and Licenses Fees 12 Landlord - Regular Staff Rentals 6

I-SUPPLIER SUPPORT CONTACT To create your invoice in the system you need to login to https://eservice.adnocdistribution.ae/ then click on “ Supplier ” page and Click on link under item#2 “ Registered Supplier Login ”. For issues/problems, please refer below list. Subject Name E-mail Address Accounts Payable AP-Support@adnocdistribution.ae Accounts Payable Department (Invoice Issues) Smart Invoicing Initiative - Oracle iSupplier Demo Mr. Omar Al Teneiji omar.alshal@adnocdistribution.ae Technical (System Issues) Mr. Abdalwahab Mohammed abdulwahab.mohammed@adnocdistribution.ae awadh.mohammed@adnocdistribution.ae Supplier Registration/Login Mr. Awadh Muhamed & Evan.Nuguid@adnocdistribution.ae VAT Setup/Issues Mr. Evan Adrian 7

INVOICE PROCESSING INSTRUCTIONS Task Target Date Responsibility #  Cut-off dates for submission of vendor invoice to ADNOC Distribution is 30 days Supplier/End -User maximum of thirty days based on “Vendor Invoice Date”. (maximum) Supplier to create the invoice within five working days from “Goods Smart Invoicing Initiative - Oracle iSupplier Demo  Received Note (GRN) date”. Note, any wrong GRN must be cancelled 5 days Supplier immediately in order to ensure the accuracy of the financial books. End user to create the invoice in the system within five working days from the “Invoice Received Date” and complete all processes including  5 days End User reviews, confirmations and approvals. (if NOT through iSupplier). End user to reject vendor invoice with a reason within three working days from the “Invoice Received Date”. Note, to meet the 30 days KPI,  ADNOC Distribution staff (all levels involved invoice processing) must 3 days End user reject the vendor invoice with a valid reason within 15 calendar days based on “Vendor Invoice Date”. 8

Smart Invoicing Initiative - Oracle iSupplier Demo 9 PROCESS CURRENT SUPPLIER INVOICING Current supplier invoicing process

10 Smart Invoicing Initiative - Oracle iSupplier Demo PROCESS FUTURE SUPPLIER INVOICING Future supplier invoicing process

11 Smart Invoicing Initiative - Oracle iSupplier Demo iSupplier Login iSupplier Login

12 Smart Invoicing Initiative - Oracle iSupplier Demo Invoice Creation Invoice Creation

13 Smart Invoicing Initiative - Oracle iSupplier Demo Invoice Details Entry Invoice Details Entry

14 Smart Invoicing Initiative - Oracle iSupplier Demo Invoice Review And Submission Invoice Review And Submission

15 Smart Invoicing Initiative - Oracle iSupplier Demo Submission Confirmation Submission Confirmation

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