Ryan White HIV/AIDS Program Part F Pre-Applica<on Technical - - PDF document

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Ryan White HIV/AIDS Program Part F

Pre-Applica<on Technical Assistance Webinar HRSA-18-045 Integra<ng the Na<onal HIV Curriculum e-Learning PlaIorm into Health Care Provider Professional Educa<on March 7, 2018

Sherrillyn Crooks, PA-C Chief, HIV Educa<on Branch Office of Training and Capacity Development HIV/AIDS Bureau (HAB) Health Resources and Services Administra<on (HRSA)

Agenda

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• HAB Vision and Mission
• Purpose of Funding Opportunity
• Award Informa@on
• Eligibility
• Applica@on and Submission Informa@on
• Applica@on Review Informa@on
• Applica@on Submission Tips
• Ques@on and Answer

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Acronyms

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• DUNS – Data Universal

Numbering System

• EHB – Electronic Handbooks
• EHR – Electronic Health

Records

• HAB – HIV/AIDS Bureau
• GMS – Grants Management

Specialist

• NOFO – No<ce of Funding

Opportunity (formerly FOA)

• PLWH – People Living with

HIV

• PO – Project Officer
• RWHAP – Ryan White HIV/

AIDS Program

• SAM – System for Award

Management

HIV/AIDS Bureau Vision and Mission

Vision

Op@mal HIV/AIDS care and treatment for all

Mission

Provide leadership and resources to assure access to and reten@on in high quality, integrated care, and treatment services for vulnerable people living with HIV and their families

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Purpose

• Integrate the Na<onal HIV Curriculum (NHC) into the educa<on

and training curricula of health professional ins<tu<ons, with an emphasis on medical, nursing, and pharmacy programs, including graduate educa<on/residency programs

• Address na<onal shortages in the HIV clinical workforce through

integra<on of the NHC into the curricula of par<cipa<ng accredited health professional training programs

• Please refer to pages 1 to 2 of the NOFO

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Purpose

• Increase the number as well as the knowledge, skills, and
• verall competence of health professionals in the

workforce who can care for PLWH

• Strengthen the quality of HIV educa<on and training at

health professional ins<tu<ons through integra<on of the NHC

• Document and disseminate prac<ces for effec<ve

integra<on of the NHC into health professional educa<on and training programs Please refer to pages 1 to 2 of the NOFO

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Background

• The NHC is a free educa<onal website developed by the

University of Washington, with funding provided by HRSA/HAB, to provide ongoing, up-to-date informa<on to healthcare providers in the U.S who need to meet the core competency knowledge for HIV preven<on, screening, diagnosis, and

• ngoing treatment and care.
• The curriculum provides novice to expert health care

professionals with updated training informa<on and na<onal guidelines/recommenda<ons for HIV infec<on preven<on and

• treatment. It is also ideal for health professional programs to

use in preparing students to medically manage PLWH.

Please refer to pages 2 to 3 of the NOFO

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Background

• According to the Centers for Disease Control and Preven<on,

the U.S. currently has approximately 1.1 million PLWH, and each year about 40,000 more are infected. As HIV care advances, more people are living longer with the disease, increasing the demand for HIV and primary care services.

• A study of the HIV workforce concluded that there is a shortage

HIV providers adequately equipped to effec<vely treat PLWH while the prevalence of HIV con<nues to increase.

Please refer to pages 3 to 4 of the NOFO

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Background

• The mission of the AIDS Educa<on Training Centers (AETC),

which are part of the Ryan White HIV/AIDS Program (RWHAP), is to increase the number of health care providers who are educated and mo<vated to counsel, diagnose, treat, and medically manage people with HIV and to help prevent high- risk behaviors that lead to HIV transmission.

• The RWHAP AETC Program recognizes the importance of a well-

trained HIV health workforce as a crucial step toward the elimina<on of HIV in the U.S.

Please refer to pages 2 to 2 of the NOFO

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Background

• The integra<on of the NHC into the curricula of

health professional ins<tu<ons is one way of increasing the number of health care providers who are adequately trained to treat and medically manage PLWH.

• Adequately trained health care professionals are

needed to ensure access to high quality HIV care, especially given the an<cipated increase in numbers of PLWH in care due to improved linkage, reten<on and survival rates.

Please refer to pages 2 to 4 of the NOFO

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Award Informa<on

• Funding will be provided through a

coopera<ve agreement

• Approximately $1,200,000 is available to fund

up to 2 applicants

Please refer to pages 5 to 6 of the NOFO

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Award Informa<on

• Applicants may request funding amounts of up to

$600,000 for each year of the project period (September 1, 2018 through August 31, 2022).

• Requests exceeding this amount ($600,000) will be

deemed nonresponsive and will not be considered.

• The actual amount available will not be determined

un<l enactment of the final FY 2018 federal appropria<on.

• Funding beyond first year is dependent on the

availability of appropriated funds

Please refer to pages 6 to 7 of the NOFO

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Eligibility Informa<on

• Eligible applicants include:
• Public and nonprofit private en@@es,
• Ins@tu@ons of higher educa@on, and academic

health science centers.

• Faith-based and community-based
• rganiza@ons,
• AIDS service organiza@ons,
• Minority serving organiza@ons, and
• Tribes and tribal organiza@ons

Please refer to page 6 to 7 of the NOFO

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Eligibility Informa<on

• Foreign en<<es are not eligible to apply
• Cost sharing/matching is not required
• Maintenance of Effort Informa<on (MOE),

is not required

• Mul<ple applica<ons from an organiza<on

are not allowed

Please refer to page 6 to 7 of the NOFO

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Applica<on and Submission Informa<on

Two Components of the NOFO:

1) HRSA-18-045, IntegraCng the NaConal HIV Curriculum e-Learning PlaKorm into Health Care Provider Professional EducaCon focuses

• n the program-specific content, including

goals, expecta@ons, and requirements of the program

2) HRSA’s General Instruc@ons

• SF 424 Applica<on Guide (“Applica@on

Guide”)

• Links are found throughout the NOFO

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Applica<on Package

Applicants must include the following:

• SF-424 Applica@on for Federal Assistance
• Project Abstract (uploaded in box 15 of the SF-424)
• Project/Performance Site Loca@on Form
• Project Narra@ve (uploaded to the Project Narra@ve Abachment

Form)

• SF-424A Budget
• Budget Narra@ve (uploaded to the Budget Narra@ve Abachment

Form)

• Abachments (Sec@on IV 2. v. of NOFO)
• Grants.gov Lobbying Form
• SF-424B Assurances
• Key Contacts

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Project Abstract

Provide a summary of the applica<on. Be clear, accurate, concise, and without reference to other parts of the applica<on. Include:

• Brief descrip@on of the proposed project
• Needs to be addressed
• Proposed services
• Popula@on group(s) to be served.

* Note: Abstract must be single-spaced and no more than one page in length.

See pages 8 in the NOFO and 37 in the SF424 ApplicaCon Guide

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Project Abstract

• Place the following at the top of the abstract:
• Project Title
• Applicant Organiza@on Name
• Address
• Project Director Name
• Contact Phone Numbers and Email Address
• Website Address, if applicable

See pages 8 in the NOFO and 37 in the SF424 ApplicaCon Guide

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Project Narra<ve

• The Project Narra;ve provides a comprehensive

framework and descrip@on of all aspects of the proposed project. It contains the following seven (7) sec@ons:

• Introduc<on
• Needs Assessment
• Methodology
• Work Plan
• Resolu<on of Challenges
• Evalua<on and Technical Support Capacity
• Organiza<onal Informa<on

Please refer to pages 8 to 13 in the NOFO

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Project Narra<ve

• In order for reviewers to understand your

proposal, ensure that the Project Narra<ve is succinct, self-explanatory and well-organized.

• Clearly label all sec@ons
• Respond to all of the ques@ons within each of

the sec@ons.

• Follow all submission guidelines as listed in the

NOFO

• Follow all submission guidelines and @ps as
• utlined in SF424 Applica@on Guide

Please refer to pages 8 to 13 in the NOFO and pages 37 to 42 in the SF424 ApplicaCon Guide

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Project Narra<ve - Work Plan

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SPECIFIC MEASURABLE ACHIEVABLE REALISTIC & TIME FRAMED! Your work plan should include objec@ves and key ac@on steps that are:

Sample Work Plan – Table

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Budget Requirements

Budget informa<on consists of:

• 1. SF-424A Budget Informa@on for Non-

Construc@on Programs (included in the applica@on package)

• 2. Budget jus@fica@on narra@ve

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See pages 13 to 15 in the NOFO, and 31 to 34 in the SF424 ApplicaCon Guide

Budget and Budget Jus<fica<on

• Include sufficient narra@ve to jus@fy the reasonableness of the

support requested

• Submit one-year budgets for each of the four project years.
• Include both direct and indirect costs
• Explain each cost element
• Describe how each line item will support proposed project
• bjec@ve
• Iden@fy for all staff the % of FTE allocated, the full salary amount,

and other funding sources leveraged to account for the full salary

• Reference the SF-424 Applica@on Guide for direc@ons and wri@ng

@ps for comple@ng the budget and budget narra@ve.

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See pages 13 to 15 in the NOFO, and 31 to 34 the SF424 ApplicaCon Guide

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Budget Requirements: SF-424A

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Budget Requirements: SF-424A

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Budget Requirements: SF-424A

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Salary Limita<on

Please note that effec@ve January 7, 2018, the salary rate limita@on applicable to RWHAP domes@c grants and coopera@ve agreements increased from $187,000 to $189,600.

• The Consolidated Appropria@ons Act, 2017 (P.L. 115-31),

Division H, § 202 states, “None of the funds appropriated in this @tle shall be used to pay the salary of an individual, through a grant or other extramural mechanism, at a rate in excess of Execu@ve Level II.”

• As a reminder, RWHAP funds and program income

generated by RWHAP awards may not be used to pay salaries in excess of the rate limita@on.

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Salary Rate Limita<on Example

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• Individual’s full @me salary: $255,000.
• Amount that may be claimed on the federal RWHAP award due

to the legisla<ve salary limita<on:

• Individual’s base full @me salary adjusted to Execu@ve Level II:

$189,600

Funding Restric<ons

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Please refer to pages 17 to 17 of the NOFO

In addi@on to the general restric@ons included in Sec@on 4.1.iv of the SF-424 ApplicaCon Guide, funds may not be used for the following:

• Interna@onal HIV/AIDS ac@vi@es
• Lobbying
• Gun control
• Execu@ve salaries
• Abor@on

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Ajachments

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List of Abachments can be found in Sec@on IV. 2. v. of the NOFO

• Upload abachments in the order specified to the

Abachments Form in the applica@on package

• Label each abachment clearly
• Unless otherwise noted, abachments count

toward the page limit

Please refer to pages 14 to 15 of the NOFO

Ajachments

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List of Abachments can be found in Sec@on IV. 2. v. of the NOFO

• Abachment 1: Work Plan (required)
• Abachment 2: Staffing Plan and Job Descrip@ons for Key

Personnel (required)

• Abachment 3: Biographical Sketches of Key Personnel (required)
• Abachment 4:Lebers of Agreement, Memoranda of

Understanding, and/or Descrip@on of Proposed/Exis@ng Contracts (project-specific)

• Abachment 5: Project Organiza@onal Chart (required)
• Abachment 6: Tables, Charts, etc.
• Abachment 7: Request for Funding Preference (required if

applicable)

• Abachments 8-10: Other Relevant Documents (if applicable)

Please refer to pages 14 to 15 of the NOFO

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Applica<on Review Informa<on

• HRSA’s Division of Independent Review (DIR) is responsible for

managing the objec@ve and independent applica@on review performed by a commibee of qualified experts

• Applica@ons will be reviewed and rated based on the review criteria

in Sec@on V of the NOFO if they

• are submibed by the published deadline
• do not exceed the page limit
• do not request more than the ceiling amount, and
• pass the ini@al HRSA eligibility and completeness screening
• The compe@@ve objec@ve review process is based solely on the

merits of your applica@on. It is cri@cal that you paint a clear picture

• f your proposed project and the capabili@es that your organiza@on

brings to the work

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Applica<on Review Informa<on

• Review Criteria are used to review and rank applica@ons.

For this opportunity, there are 6 review criteria:

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Criteria Points Criterion 1: Need 15 Criterion 2: Response 35 Criterion 3: Evalua@ve Measures 15 Criterion 4: Impact 15 Criterion 5: Resources/Capabili@es 10 Criterion 6: Support Requested 10 Total Points 100

Please refer to pages 17 to 20 of the NOFO

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Applica<on Package: Where is it?

• On HRSA’s website at www.hrsa.gov/grants
• Click on the NOFO “apply at Grants.gov” link
• At www.grants.gov
• Search by opportunity number, or
• CFDA
• The Applica@on Guide is available at

hbps://www.hrsa.gov/grants/apply/ applica@onguide/sf424guide.pdf or click the links in the NOFO

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Applica<on Submission Tips

• Read the NOFO and the SF-424 Applica@on Guide carefully and

follow instruc@ons.

• Include your agency name and the name of this program on all

pages (RWHAP [insert name] Program).

• Refer to sec@on 4.7 of the Applica@on Guide for addi@onal Tips for

Wri@ng a Strong Applica@on.

• Apply early; do not wait un@l the last minute in case you run into

challenges!

• Make sure the person who can submit for your organiza@on will be

available.

• Ensure SAM.gov and Grants.gov registra@on and passwords are

current immediately! Have all your PIN numbers and passwords handy!

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Grants.gov Contact Informa<on

• When to contact Grants.gov Helpdesk
• Error messages
• Other technical issues
• Applica@on did NOT transmit to HRSA
• If you have any submission problems, please contact Grants.gov

immediately!

• Grants.gov Contact Center (24/7 except Federal holidays):
• 1-800-518-4726, or
• support@grants.gov, or
• hbps://grants-portal.psc.gov/Welcome.aspx?pt=Grants

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Tracking Grants.gov Submissions

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SF424 Applica<on Guide, sec<on 8.2.5

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Reminders

• Your applica@on must be electronically

submibed through and successfully validated by Grants.gov no later than April 23, 2018, 11:59 pm ET.

• We recommend submission of the

applica@on at least four business days before the due date.

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HRSA Contacts

Applicants who need addi@onal informa@on may contact: Program Contact Grants Contact Sherrillyn Crooks, PA-C Ardena Githara Chief, HIV EducaCon Branch Grants Management Specialist HRSA HIV/AIDS Bureau HRSA Office of Federal Assistance Management scrooks@hrsa.gov AGithara@hrsa.gov (301) 443-7662 (301) 443-6343

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Q&A - Your Ques<ons are Welcome!

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