RY41 INDUSTRIAL TRAINING BRIEFING SESSION STUDENT PREPARATION - - PowerPoint PPT Presentation

RY41 INDUSTRIAL TRAINING BRIEFING SESSION

STUDENT PREPARATION FRIDAY 13 SEPTEMBER 2019 10.00 AM

JABATAN TEKNOLOGI KEJURUTERAAN ELEKTRONIK FAKULTI TEKNOLOGI KEJURUTERAAN

• Dr. Norsuria

Mahmed Deputy Director

(Industrial Training and Administration)

PM Dr. Shafriza Nisha Basah Director Pn Wardah Hanim Md Nor Assistant Registrar

(Industrial Training and Administration)

Nurul Akhmar Abdul Hamid Assistant Registrar ICT

CIGC Organization Chart

• Dr. Mohd Afendi

Rojan Deputy Director

(Graduate Employability)

Dr Ruswahida Ibnu Ruslan Assistant Registrar

(Graduate Employability and Industrial Networking)

• Dr. Aminuddin

Jamlos Deputy Director

(Industrial Networking)

Internship Period

Bil Porgram Pengajian Tahun Pengajian Tempoh Tarikh 1 Ijazah Sarjana Muda Kejuruteraan 3 10 minggu Jun - Sep 2 Ijazah Sarjana Muda Keusahawanan Kejuruteraan 1 & 2 12 minggu Jun - Sep 3 Ijazah Sarjana Muda Komunikasi Media Baru 3 12 minggu Jun - Sep 4 Ijazah Sarjana Muda Teknologi Kejuruteraan 4 24 minggu Jan - Jun 5 Diploma Kejuruteraan 3 16 minggu Nov - Mac

Industrial Training Objectives

• To give an exposure to students regarding the

working/industrial environments. industries/organizations.

• Provide opportunities for students to apply the theory

learned in lectures during the training industry.

• Provide opportunities for students to acquire technical

skills in industry.

• Develop

attitudes

• f

cooperation and encourage interaction between students, workers in industry and society.

Industrial Training (InTra): What students should know?

• Pre-InTra
• During InTra
• Post-InTra

Pre-InTra

How to apply for an Industrial Training?

1st thing to do:

Read the INTRA User Manual!

You can download from the CIGC website: http://www.cigc.unimap.edu.my

The next step…

• 1. Log in to the osi.unimap.edu.my 

industrial training application

• 2. Search

for some suitable companies through the system

• 3. After clicking the “Apply” button, the

application letter can be printed.

Example of the application letter

Please check the Industrial Training Coordinator’s name. Make sure he/she is the person in charge (PIC) for your program!

InTra01

(Reply Form from Industries) Autogenerated with application letter

Insurance Letter

Autogenerated with application letter

• Some companies that you are interested to

apply are not in the list?

• If so, you can request to add the companies in

the system through your Industrial Training Coordinator (InTeam) who is Ts. Dr. Khairul Najmy Abdul Rani for the RY41 programme.

• Please give details as follows:

Details of the company needed for addition in the system

• Company Name
• Address
• Country
• State
• District
• Postcode
• Industry

Sector (Etc: Manufacturing, Materials, Construction, Education )

• Industry Category (Etc: Government, GLC, MNC, Local

Private, others)

• Contact Person
• Contact Number
• Email Address
• Fax Number

The next step…

• 4. Prepare you resume!

Please write a very good resume to impressed the employers! No need to be too long, can be a compact resume will all the information needed. Highlight on your working experience or experience working with some engineering tools and machines

• r

your achievement including voluntary work! *Don’t forget to include your academic achievements (CGPA)!

The next step…

• 5. Prepare a hardcopy of these items:
• Application Letter
• Intra01
• Insurance Letter
• Resume

Submit to the applied company based on the address in the system

• 6. You can also email the application to the selected

companies Maximum for InTra application for each student: 60

REMINDER!!

• PLEASE

APPLY THE COMPANIES THAT ARE RELATED WITH YOUR ACADEMIC BACKGROUND ONLY.

• INTERNSHIP LOCATION OR

PLACE MUST NOT BE THE FIRST PRIORITY.

• IT

IS IMPORTANT TO STUDY THE BACKGROUND AND REPUTATION OF THE COMPANY THROUGH READINGS OR ASKING PREVIOUS INTERN OR SENIOR YOU MAY KNOW

Waiting for the response from the company…

• The respond from the companies may

take a week, months, few months or the last day before the Industrial Training starts. So, be patient!

• The companies will respond through

your Industrial Coordinator or might respond directly to you through email

• r phone call.

The next step…

• Students are NOT ALLOWED to accept more than one

training place at a time.

• Students

are NOT ALLOWED to change the internship company after the acceptance letter of placement has been sent to the respective industry.

• Once placement is offered by the industries, students

are required to response to the offer within the stipulated period, or as soon as possible.

• Students are NOT ALLOWED to ask potential

companies about allowances. Upon the confirmation of the placement, some regulations need to be followed…

When the company replied…

Industrial Training Coordinator (InTeam) will update the response (accepted or rejected) in the system.

• 1. You can check the update through the system.
• 2. If your application to one of the applied companies is

accepted, you can click “Accept” button and print out the “Acceptance Letter” if you want to do the internship at that company.

• 3. The acceptance letter should be submitted to the

accepted company.

Example of the Acceptance Letter

When the company reply…

4. If you want to wait for the respond from other companies, please do not click the “Accept” button yet. 5. Wait until several companies or your ‘targeted’ company respond (accept your application) then you can choose the company to accept for internship. 6. For the rejected company, you need to print out the rejection letter and submit to that company.

Example of the Rejection Letter

Where you can find those letters?

When Reporting For Industrial Training..

• 1. Host Company Offer Letter
• 2. The Acceptance Letter
• 3. Student Matric Card
• 4. Industrial Training Logbook

Students are required to bring the following documents to the Host Company:

• The logbook -Please download from the system and bind.
• The logbook is used to record all the activities/tasks that

have been done during internship period signed by industrial supervisor.

• You have to send the logbook back to industrial training

coordinator by hand or via mail/courier service soon after completing the internship.

In one week after reporting...

1. In one week after reporting for the internship at the company, you need to submit a verification form to CIGC 2. The verification form already attached in the logbook

• r you can download separate form from the CIGC

website 3. After filling up, please upload the form into the intra system (OSI) on the menu upload > verification form

In three or four weeks after reporting...

1. In three or four weeks after reporting for the internship at the company, you may contact industrial coordinator if the task or duty given to you is not suitable for a bachelor degree student, such as doing an operator or general worker job. 2. Sometimes, it is good to do the low level job for the first two or three weeks prior doing the high level task or duty to get a whole idea or experience of the job in industry. 3. However, if this keeps continuing after one month or two months, there might be a possibility an intern has been exploited as a cheap labour. 4. Prior calling the industrial coordinator, you may ask politely the host company supervisor to assign the suitable task or duty related to your academic background or level. 5. The worst case is you may need to change to a new company so act fast and do not keep silent.

Program Latihan Industri Perpaduan (PLIP)

Objektif

Menyediakan platform interaksi dan ruang untuk membina hubungan antara mahasiswa bumiputera dengan pekerja dan majikan dari syarikat bukan bumiputera, memupuk perpaduan dan kefahaman silang budaya dan silang kerjaya di kalangan mahasiswa bumiputera dengan pekerja dan majikan bukan bumiputera bagi meningkatkan interaksi dan mengurangkan polarisasi di kalangan mereka dan meningkatkan minat dan keyakinan mahasiswa bumiputera untuk bekerja di syarikat bukan bumiputera

Program Latihan Industri Perpaduan (PLIP)

PLIP FASA 1 (IPTA, ACCCIM, MRCA) – Pelajar- pelajar bumiputera menjalani latihan industri di syarikat non-bumiputera PLIP FASA 2 (IPTS/IPTA, GLC) – Pelajar-pelajar non-bumiputera menjalani latihan industri di syarikat bumiputera

Permohonan PLIP secara online

For details, please visit  www.perpaduan.gov.my

For resume submission section, please combine all the

• Application letter
• Intra01
• Insurance letter
• Resume

in ONE pdf file, and upload.

Guidelines For Industrial Training Logbook Writing

Items to be reported in the Log Book: 1.Works carried out by the student (Work and duties that are carried out personally should be detailed out from the start to the end. All explanations and reporting are best supplemented by sketches of diagrams, pictures or calculations.) 2.Works that are observed (The organization usually does not allow students to carry out dangerous and highly specialized job. In these situations, students are allowed to observe and note down in details every step that is taken in carrying out the job by the co-worker or authorized personnel. Learning through observation is also an essential part of the training.) 3.Work/Duties that are heard (In established organizations, some of the settings of important equipments that are the backbone of the company’s

• peration are too critical to be risked for demonstration purposes. Thus, it is

also important for the student to learn and report about duties and operations

• f certain equipments/systems through listening.)

Example Of Logbook Writing

• Record down the instructions given by the Host Company

supervisor

• List down all equipments/documents that are required to

carry out the task

• List down each detailed step one-by-one from the start until

the end

• Relate the activities with theoretical knowledge
• Sketch all equipments and components that are involved, and

calculations done

• Details of the task conducted and results gathered
• References
• Make a conclusion, summary, comments and perhaps

suggestions on how the task may be improved

Industrial Training Report Writing…

The guidelines can be downloaded from the INTRA system

Pre-InTra: CONCLUSION

• Register the course (Industrial Training) within the stipulated

registration period.

• Attend InTra Leadership Workshop.
• Attend any industrial training briefing at the specified time and

date as being done now.

• Apply for placement according to the regulations determined.
• Accept only ONE offer during Industrial Training Placement.
• Not to change the accepted internship offer without the

consent of the School or Faculty Coordinators/CIGC.

• Not to falsify any documents that is being submitted to the Host

Company, School or Faculty and/or CIGC.

During InTra

• Obey all University and Host Company’s Rules and Regulations.
• Report for duty at the Host Company at the specified date and

time.

• Complete the Industrial Training at the specific Host Company

until the completion date. Any applications and appeals for shortening the duration of training will not be entertained.

• Not to change the Host Company without any written permission

from the Director of CIGC and respective School or Faculty Dean.

• Fill-up and submit all related forms and documents within the

stipulated submission period without forgery.

• Keep the organizational secrecy with care.
• Not to take any leave of absence without prior approval from

Host Company or University or both.

During InTra

Student Monitoring by a Video Presentation (if there is no visiting from lecturer (Sabah/Sarawak/others)

Students are required to prepare a short video presentation (duration about 2-5 minutes) regarding the internship activities. Please share the link of the presentation and upload your video permission form into the intra system on the menu upload > Video Permission Form & Video Link

Post-InTra

• Submit the following documents upon completion of

InTra at stipulated time and date: 1) Log book (including all the InTra forms) 2) Industrial training report – submit softcopy online through intra system (OSI) 3) Host Company acknowledgement form 4) Host Company survey forms

• Submission of items (1) and (2) must be ‘genuine’

without any falsification and forgery

Post-InTra

Students who have completed the Industrial Training course successfully, without any disciplinary problems will pass the course. However, the official results for the training will be issued after the endorsement made at School or Faculty and University levels.

Discipline & Conduct

Please show high level of discipline and conduct worthy of university student within/away from Host Company/organization. Disciplinary actions:

1.

Official warning letter OR

2.

Cancellation of InTra registration OR

3.

Mark deduction not more than 50% OR

4.

Fail and liable to repeat the InTra programme in next session OR

5.

Other decision(s) decided by the university

LIST OF INTRA FORMS

 INTRA01  INTRA03  INTRA04  INTRA05  INTRA06  VERIFICATION FORM  HOST COMPANY ACKNOWLEDGEMENT FORM  HOST COMPANY SATISFACTION SURVEY FORMS

• All the forms are included in the logbook.
• Sometimes you may need to send the forms in softcopy

form upon request by school or faculty industrial coordinator.

Problems During InTra?

Do not hesitate to contact:  Your industrial training coordinator  CIGC personnel

Thank you…