Risk Management 201: The Follow-up TECHNICAL COMMANDS Please mute - PowerPoint PPT Presentation

Risk Management 201: The Follow-up

TECHNICAL COMMANDS • Please mute your phone by pressing the “mute” button. • Be sure to eliminate all background noises like televisions, radios, or people talking. • If you cannot hear or see the presentation, please send a comment to our Technology Team Member on the chat table.

TECHNICAL COMMANDS (Continued) • There will be a formal Q and A Session at the close of the webinar. • Technical Commands for Asking Questions during the Q and A Session will be provided later in the webinar.

WELCOME/ORIENTATION • Target Audience Presidents, Vice Presidents, and Program Chairs (Youth Initiatives ) • Supporting Document • Delivery Format 1. Presentation 2. Questions 3. Summary/Action Steps for Chapters

WEBINAR DISCLAIMER • This webinar is not designed to provide initial orientation or training for risk management. • Chapters not having completed the initial risk management training will need to contact their respective regional director regarding requirements for this step. (The regional director will be in collaboration with the National Program Planning and Development Committee regarding training details.)

WEBINAR PURPOSE • Informational • Interactive • Assessment

PRESENTERS • Thelma J. Day, Ed.D., Co-chair, Program Planning and Development Committee • Deborah C. Thomas, Ed.D., Co-chair, Program Planning and Development Committee

GOALS OF THE WEBINAR • Provide an overview of the stages of implementation for risk management. • Present a profile of data for risk management implementation. • Present answers for frequently asked questions about risk management implementation. • Introduce the publication of a Frequently Asked Questions document.

RISK MANAGEMENT PROCEDURES The Implementation Stages The Document • Infrastructure for Chapter Implementation of Risk Management • Training for Chapter Members • Training for Volunteers • Orientation for Youth Participants • Chapter Assessment of Risk Management Implementation (2011-2012)

IMPLEMENTATION PHASE ONE • Chapter President’s Constitutional Responsibility/Chapter Compliance • Identification of A Risk Management Coordinator (and Team) • Completion of Identification and Selection of Volunteers • Submission of Documents to National Headquarters (May 30)

BENCHMARK 1 • Deadline: May 30 • Development of Position Descriptions of Volunteers • Qualifications • Time Requirements • Evaluation Procedures • Background Checks

DID YOU KNOW…? • Risk Management is a component of compliance? • Your chapter could be asked to stop all chapter operations if it is not in compliance. • All chapters should be in compliance by September 1 of each sororal year. (Source: Constitution and Bylaws)

UPDATES • Beginning, January 1, 2012, risk management compliance reports are being sent to the regional directors. • If your chapter has not sent the requested documents for risk management, it is not in compliance.

RISK MANAGEMENT STATUS REPORT

SUBMIT TO HEADQUARTERS • Documentation of Completion Required • Address: ppd@deltasigmatheta.org

IMPLEMENTATION PHASE TWO • Leadership Team (Chapter President, Risk Management Coordinator and Team) • Chapter Training • Training of Volunteers • Review of Curriculum Manual(s) • Annual Program Plan (Content, Strategies, Resources, Budget) • August 31, 2011

IMPLEMENTATION PHASE THREE • September 1, 2011 • Begin Program Year. • Applications for Participants • Orientation for Parents • Orientation for Resource Personnel

QUESTIONS ABOUT RISK MANAGEMENT IMPLEMENTATION • 6 Major Question Categories • Background Checks • Transportation • “Sleepovers” • Documentation Needed for Compliance • No Stepping Requirement • Tee Shirts for Participants

Background Checks • General Background Checks • Requirements: Application, Face-to-face interview, Personal and Professional References, and an Internet Search • Criminal Background Check for “Red Flag” Determination • Required for Volunteers Working with Youth More Than Once and Over An Extended Period

PLEASE NOTE. • Delta Sigma Theta Sorority, Inc. Has not endorsed any companies or individuals to conduct background checks.

Transportation • Youth should not be transported by a member of the chapter in her personal vehicle. • Alternatives: Insurance-approved vans, reconsideration of program sites to allow greater accessibility, tokens for public transportation

Sleepovers • Sleepovers are not allowed. • No Pajama Parties • No Overnight Retreats • No Overnight Book Talks or Workshops • No Overnight Cultural Experiences

College Tours • College Tours Are Permitted. • Approval of Regional Director who collaborates with Program Planning and Development Chairs • Develop an action plan.

College Tour Action Plan • Basic Information Needed: • Description of Tour (Purpose) • Detailed Itinerary (Time and Site) • Risk Management Guidelines • Transportation • Background Clearance for Chaperones

Documentation Needed for Compliance • Submit to Headquarters • Development of Position Descriptions of Volunteers • Qualifications • Time Requirements • Evaluation Procedures • Background Checks

No Stepping Requirement • Youth participants are required not to step. • Examples of Alternatives: 1. Ballet 2. Aerobic Dance 3. Praise Dance 4. Tap 5. Zumba

Tee Shirts for Participants • Tee Shirts are permitted. • They must be worn at Delta-sponsored events, only. • Delta symbols should not be used on tee shirts.

Collegiate Chapters • Encouraged to Work with Alumnae Chapters’ Youth Initiatives • Not Required to Complete Risk Management, if there is no youth initiative

FREQUENTLY ASKED QUESTIONS • FAQ Document

Q AND A

GROUND RULES FOR Q AND A SESSION • Eliminate background noises. (Traffic, People Talking, Water Running, etc.) • To ask a question, you have two options: send the question to the chat table on the right of your screen or select the hand that is located in the same area. • Do not use the “speaker phone” when asking a question.

WEBINAR SUMMARY POINTS • Risk Management is a component of your chapter’s compliance. Complete all requirements and send the documentation to Headquarters. • A Frequently Asked Questions document will be posted to the Official Web site next week. • The slides from this webinar will be posted on the Official Web site next week.

BEST PRACTICES FOR RISK MANAGEMENT • Send a summary of your chapter’s implementation success to ppd@deltasigmatheta.org.

Program Planning and Development Committee 2010-2013 Dr. Patricia A. Ackerman Dr. Sybil Knight-Burney Shavon Arline-Bradley Brandi P. Jones Arielle Calloway Ashley Lewis Dr. Dione S. Christy Gayle Morgan-Bryant Shantell E. Cox-Hutchinson Barbara Moseley-Davis Stephaney C. Crawford Sheila G. Ogilvie S. Sharelle Dailey Pamela M. Rogers Dr. Marlese Durr Kimberly Smith Dr. Jocelyn F. Garrick Jennifer C. Stimpson Lori J. Gibbs Katrina Hodges Thomas Amber N. Gray Joyce D. Williams Dr. Jennie S. Green Danita L. Wimbush Mary Henry Dr. Thelma J. Day, Co-Chair Dr. Deborah C. Thomas, Co-Chair Carolyn McCrea, Program Coordinator