June 27, 2012
Risk Assessment and Allocation for Effective Project Delivery and Management
- Dr. Khalid Bekka
HDR Decision Economics
Informing and Supporting the Decision Making Process
Risk Assessment and Allocation for Effective Project Delivery and - - PowerPoint PPT Presentation
Risk Assessment and Allocation for Effective Project Delivery and Management June 27, 2012 Informing and Supporting the Decision Making Process Dr. Khalid Bekka HDR Decision Economics Agenda Accounting for Uncertainty and the Use of Risk
June 27, 2012
Informing and Supporting the Decision Making Process
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Over 20 years of experience in infrastructure economic, financial, and risk assessment; Led financial risk assessment for more than 30 toll road projects for USDOT and bond insurers, including development of Public Sector Comparator Framework for agencies in Arizona and Florida Conducted risk analysis for over 200 infrastructure investment in the US and Canada, including bridges, highways, rail, ports, airports, tunnels, water treatment facilities, and convention centers Prepared reports for US FTA, FHWA, FRA, FAA, DOJ, and DHS that have been submitted to congressional committees, GAO and OMB Developed and Conducted Risk Management for Mega Programs including Ground Zero in New York City, and Katrina Rebuild Program in New Orleans.
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0% 15% 30% 45% 60% 75% $0 $20 $40 $60 $80 $100 $120 $140 $160 $180 $200 $220 $240 $260 $280 $300 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Hot rolled bars, plates, and structural shapes 12M Change * Flyvbjerg et al. (2005)
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Project Management Plan Project Communi- cations Project Schedule Cost Control Project Procurement Risk Management Project Staffing (HR) Project QA-QC Project Scope
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* Project/Program Risk Assessment * Quantification of Cost and Schedule Risks
Step 2: Risk Response
Prioritization / Financial Planning Risk Allocation/ Project Delivery Method Alternatives
Step 3: Risk Analysis on Response Strategies Step 1: Baseline Risk Assessment
Development of Alternative Solutions and Risk Response Strategies Assessment of Threats and Opportunities Related to Response Strategies
Step 4: Tracking, Monitoring, and Control
Continuous Risk Tracking, Monitoring, and Reporting
Decision Support
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BID PRICE 02/07 ($219 M)
Baseline Non-Escalated Baseline Escalated
$150.3 $172.8
100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% $135 $155 $175 $195 $215 $235 $255 $275 $295 $315
Total Project Cost ($Millions) Probability of Not Exceeding
$170.9 $186.9 $192.3 $195.9 $199.6 $202.7 $209.3 $206.2 $212.0 $214.9 $217.5 $220.5 $223.3 $226.1 $228.9 $232.7 $236.9 $242.0 $247.7 $255.1 $281.5
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Feb-2018 Jan-2019 Mar-2020
Baseline End Date Jun- 2018
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2017 2018 2019 2020 2021 2022 2023 2024
Probability of Not Exceeding
Project Timeline
Project Completion Date
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$0,2 $0,3 $0,3 $0,3 $0,6 $0,9 $0,6 $0,2 $0,9 $1,2 $3,2 $0,2 $0,2 $0,3 $0,3 $0,3 $0,6 $0,9 $0,9 $1,8 $3,2 $0,0 $0,5 $1,0 $1,5 $2,0 $2,5 $3,0 $3,5 Co7b: Interference from other projects (28) Rw4: Objections to Right of Way appraisal (1) Tr1b: False work placement and removal (28) Tr2b: Conflicting lane closures (28) Rw7: Delays in ROW acquisition (1) Rw1b: ROW unable to certify before advertising (1) Ma2b: Other construction projects in region limit supply of labor (28) Rw12: Other Delays in ROW Acquisition (1) Co6: Discovery of unknown utilities during construction (28) Rw17: Utility relocation may not happen in time (22) Expected Increase in Cost Millones
Top Cost Impacts on Cost - Event Costs and Schedule Delay Costs
Schedule Cost (Delay & Escalation) Event Cost
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Mitigation Value
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Individual Risks should be allocated to:
it: The party that is most capable to predict and prevent the risk.
partner: The risk bearer must be the party that can promptly deal with the risk via existing system and resources
efficient and effective mechanism: The risk bearer must be the party that can deal with the risk with most economical and effective method
Design ROW Geotechnical
Environmental
Utilities Schedule Construction RISK ALLOCATION ITEM Owner Contractor
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Key Risk Risk Register Handling Ability Controlling Ability Influence Ability Risk Liability Owner Agent
Procurement Cost
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Risk Allocation Productivity Costs Transactional Costs Risk –Bearing Costs Incentives and Allowances Contractual Organization, Institutional Guaranties Risk Premium for Supporting Risks
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Handling Cost ($) Risk Exposure Costs ($) Liability Cost($) Transactional Cost ($ and Time)
Costs under Financing Options
Premium
Cost Avoidance/Benefits
Public Net Present Value ($) Discounting (%) Total Cost Avoidance/ Benefits and Risks ($) Total Costs ($) Private Net Present Value ($) NPV Optimal Risk Transfer Level
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Type of Risk Risk
Grantor Concessionaire Shared Detailed Design approvals and consents Working (Construction) Drawings Delay in final approval of detailed design Feasibility Approvals and consents with State responsibility Changes in design and construction standards during the Construction Period Land acquisition within right-of-way Obtaining consent to use additional land (permanent additional right-of-way) that is Identified prior to commercial close Environmental Water/air/soil pollution – unknown pre-existing Land acquisition within right-of-way Obtaining consent to use additional land Identified after commercial close Obtaining Ministerial or owner consent to use additional land (temporary use of land for construction purposes) Procuring fill sites and other offsite land required Access risks Site Security Cultural/archaeological/ heritage Geotechnical and ground/soil conditions Past mine workings Undisclosed Latent defects (Existing infrastructure)
Allocation Design Risks
Site Risks
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Type of Risk Risk
Grantor Concessionaire Shared Quality assurance and quality control Achieving Construction Standards and Specifications Fit for purpose manuals, approvals and statutory certificates Cost overrun and delay not caused by a relief or compensation event Delays due to Concessionaire changes Injunctions against construction: due to Concessionaire failure Workplace Health and Safety Construction security (bonding by subcontractors) Sub-contractor insolvency Latent defects (disclosed defects with existing infrastructure) Water/air/soil pollution – known pre-existing or arising from work Defective materials Delays caused by agencies other than State (e.g. utilities) Delays caused by State Delays due to State‘s changes Labour disputes Labour and material availability Project management / integration / delay Time and costs to satisfy commissioning Damage to works, however caused except as excluded Damage/injury to third parties Damage/loss to utilities identified by Grantor Damage/loss to utilities not identified by State Adequacy of insurance Patent infringement Cost associated with works for Railways, Canals etc. Patent infringement Cost associated with works for Railways, Canals etc. Injunctions against construction: due to alignment
Allocation Construction Risks
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Type of Risk Risk
Grantor Concessionaire Shared Labour and material availability Future interchanges or additional lanes Damage to works, however caused, except as excluded Overloaded Vehicles Obtaining and maintaining licenses to comply with regulatory requirements Interface with sub-contractors Change in scope of service specifications by public sector Off road incidents Meeting handback standards Workplace Health and Safety Labour disputes Vandalism Water/air/soil pollution Third party claims and accidents Expansion for traffic accommodation at ramps and interchanges due to traffic growth, or signalization Development Around Project Site Requiring Further Over Bridges or Under Passes or other Demographic Changes Traffic accidents Damage caused by unauthorised tyres e.g. spikes Damage/injury to third parties Increased legal load limits Traffic Management
Allocation Performance Risks
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Workmen‘s liens Disputes between designer/contractor/professional team Weather Force Majeure during operations Natural disaster, terrorism, war Intensive or extended event leading to termination Uninsurable risks (throughout the concession) Political Force Majeure
Revenue Risks
Incorrect estimates and cost overruns Increased maintenance due to traffic volume Equipment used becomes prematurely obsolescent Actual operating and maintenance costs higher than anticipated
External Risks
Changes in standards Base interest rates to Financial Close Interest spread risk to Financial Close Costs of finance on change of requirements Currency fluctuations Inflation on Construction Costs Inflation on Operation, Maintenance, Rehabilitation Refinancing (if no 2 stage financing)
Political Risks
Public sector budgeting cycles, changes in law and taxation
Default Risks
Termination Change in Ownership of Concessionaire Conflict of Interest Among Shareholders of Concessionaire
Force Majeure Risks O&M Risks Strategic Risks Other Market Risks
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TXDOT North Tarrant Expressway
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Base Costs w/ Contingencies: $457 Escalated Base Costs w/ Contingencies: $502
$462 $494 $526 $537 $597 $654 $544 $604 $662 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% $400 $500 $600 $700 $800 $900 Likelihood of Not Exceeding Cost Millions
Escalated Base Costs With Budget Uncertainty (Using Base Schedule) Plus Developer Risk
scenarios:
– Design-Build Contract (DB) – Comprehensive Development Agreement (CDA)
– DB: developer assumed risks of litigation, schedule delays, design changes – CDA: developer assumed risks to utilities, right of way, unplanned work – Allocation of other risks did not change between scenarios, with Owner retaining environmental and stakeholder risks and developer owning many of the risks to construction
TXDOT
TXDOT North Tarrant Expressway
Base Costs w/ Contingencies: $457 Escalated Base Costs w/ Contingencies: $502
$463 $494 $527 $526 $584 $641 $544 $604 $662 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% $400 $450 $500 $550 $600 $650 $700 $750 $800 Likelihood of Not Exceeding Cost Millions
Escalated Base Costs With Budget Uncertainty (Using Base Schedule) Plus Developer Risk
DB Allocation CDA Allocation
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proactively manage risk in the delivery of this megaproject
meetings creates a culture of risk management
versus risk likelihood demonstrate the risks relative impact to budget and schedule
information for individual Projects and for entire Programs
and storage of risk data including risk allocation between
WSDOT SR 520 Program
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responsibility:
– Included 'yield' in the sense of converting tons of gravel/soil into an area coverage for building the road. – Once the owner and contractor agreed on a yield ratio, it determined total volumes / tons required and then it was up to the contractor to manage
– Clauses in the contract for fuel and asphalt kept the owner from paying a premium on the price. – The contractor would pay the owner if the prices dropped a certain level. The owner paid out when prices exceeded a certain level.
materials that could be managed as provisional sums.
– These 'sums' are similar to an allowance. – ‗Sums‘ are paid out of the contract amount and thus handled differently than a change order - because they were a known risk.
– Change order requests that come through are handled from this contingency pool. – This is held in the owner‘s control.
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$0 $1 $2 $3 $4 $5 $6 $7 $8 $9 $10 $0 $10 $20 $30 $40 $50 $60 May-09 Nov-09 May-10 Nov-10 May-11 Nov-11 May-12 Nov-12 May-13 Nov-13 May-14
Monthly Contingency Released ($M) Total Contingency ($M) Project Timeline
C1 Released Prov Sums C1 Released Contract Funds C2 Released Prov Sums C2 Released Contract Funds Total Contingency Total Prov Sums Contingency Total Contract Contingency
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$164.9 $170.1 Base Cost: 156.4M
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% $120.0 $140.0 $160.0 $180.0 $200.0 $220.0 $240.0 $260.0
NRE1 30% Design NRE1 60% Design NRE1 60% Interim-Design NRE1 90% Design NRE1A 90% Design - Adjusted NRE1A - GMP-1 Design (Base Scenario) NRE1A - GMP-1 Design (Final) NRE1A - GMP-1 Design (Final)
1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 4 5 1 2 3 RiskAssessment Changes over Different Design Stages Base (30%) - high degree of uncertainty in design, quantities and prices. Base = $180.8M. Change #1 (60%): Realize design efficiencies from alternative analysis: upland levee alignment, modification of revetment size and amount of stone; 165 ft, 4 girder simple span TRB configuration. Base = $168.0M. Change #2 (60% - interim): Include additional construction execution risks from CMGC register. Base = $168.0M. Change #3 (90%): New estimate includes: firm pricing for PMs and subs; effects of levee -TRB sequencing ; addtional $6.9m in contingent items; higher escalation from potentialdelays with CLOMR. Base = 186.8M. Change #4 (90% - Adjusted): Re-scoped project to NRE1A that reduced quantities of materials and project components to bring base cost down to $157.8M. Additional opportunities to reduce pricing on steel and
Change #5 (GMP-1 ): Re-priced and scheduled project to account for changes in contracting and delays. Additional risk of delay is included. Higher cost outlook
Change #6 (GMP-1 ): Based on GMP with re-analyzed and allocated risks. Includes additional contractor risks 6
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Contract Description Initial (Separate) Mitigated (Packaged) S-32769 Designing And Furnishing Signal Equipment For 71St- Continental Avenue And Union Turnpike Interlockings Queens Line, IND, Borough Of Queens $99.5 $327.7 S-32754 Installation Of Signal Equipments For 71St- Continental Avenue And Union Turnpike Interlockings Queens Line, IND, Borough Of Queens $257.3 Total $356.9 $327.7
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$102.4 M, 50% $106.0 M, 80% Total Project Cost Base Estimate - Initial:$99.6 M 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 0.0% 0.2% 0.4% 0.6% 0.8% 1.0% 1.2% 1.4% 1.6% 1.8% $89.7 $92.2 $94.6 $97.0 $99.5 $101.9 $104.3 $106.8 $109.2 $111.6 $114.0 Probability of NOT Exceeding Probability of Occurrence Cost ($M) S-32769 - Total Project Cost Density Function - Initial S-32769 - Total Project Cost - Initial Total Project Cost Base Estimate - Initial $272.3 M, 50% $282.3 M, 80% Total Project Cost Base Estimate - Initial:$257.3 M 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 0.0% 0.2% 0.4% 0.6% 0.8% 1.0% 1.2% 1.4% 1.6% 1.8% $235.0 $242.3 $249.6 $256.9 $264.2 $271.5 $278.8 $286.2 $293.5 $300.8 $308.1 Probability of NOT Exceeding Probability of Occurrence Cost ($M) S-32754 - Total Project Cost Density Function - Initial S-32754 - Total Project Cost - Initial Total Project Cost Base Estimate - Initial
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$374.8 M, 50% $386.2 M, 80% $346.9 M, 50% $356.9 M, 80% Total Project Cost Base Estimate - Initial:$356.9 M Total Project Cost Base Estimate - Mitigated, $327.7 M 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% $308.3 $319.1 $329.9 $340.7 $351.5 $362.3 $373.1 $383.9 $394.7 $405.5 $416.3 Probability of NOT Exceeding Probability of Occurrence Cost ($M) S-32769C -Total Project Cost Density Function - Initial S-32769C -Total Project Cost Density Function - Mitigated S-32769C -Total Project Cost - Initial S-32769C -Total Project Cost - Mitigated Total Project Cost Base Estimate - Initial Total Project Cost Base Estimate - Mitigated
June 27, 2012
Informing and Supporting the Decision Making Process