Right Now: Plan for Sustainability May 6-7, 2014 Southwest - - PowerPoint PPT Presentation

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Right Now: Plan for Sustainability May 6-7, 2014 Southwest - - PowerPoint PPT Presentation

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What You Can Do Right Now: Plan for Sustainability May 6-7, 2014 Southwest Resource Team SAMHSAs Center for the Application of Prevention Technologies Presenters: Dodi Swope, SW RT CAPT Associate Nicole Luciani, SW RT CAPT T/TA Specialist

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What You Can Do Right Now: Plan for Sustainability

May 6-7, 2014 Southwest Resource Team SAMHSA’s Center for the Application of Prevention Technologies Presenters: Dodi Swope, SW RT CAPT Associate Nicole Luciani, SW RT CAPT T/TA Specialist

captus.samhsa.gov

A sustainability planning workshop for Oklahoma’s prevention workforce

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This training was developed under the Substance Abuse and Mental Health Services Administration’s (SAMHSA) Center for the Application of Prevention Technologies contract. Reference # HHSS277200800004C. For training use only.

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Primary Audience

  • Oklahoma prevention providers
  • Regional Prevention Coordinators
  • SPF-SIG Coordinators
  • Oklahoma state-level prevention staff

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Introductions

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Learning Objectives

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Participants will

  • Describe the basic components of a

sustainability plan

  • Prioritize key strategies needed to sustain

prevention outcomes

  • Develop realistic, local sustainability goals

based on identified priorities

  • Identify the key components of a resource

analysis plan

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Let’s Review

  • What do you remember from the October

webinar overview “Sustaining Prevention Outcomes”?

  • What are your expectations for this two-

day workshop?

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Central to the SPF

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Sustainability is…

…a community’s ongoing capacity and resolve to work together to establish, advance, and maintain effective strategies that continuously improve health and quality of life for all.

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CDC’s Health Communities Program. (2011). A sustainability planning guide for healthy communities.

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Self-Assess: Sustainability Tasks

① Document current status, accomplishments, challenges, lessons learned, current program costs ② Identify priorities to sustain prevention outcomes ③ Complete a resource analysis and identify feasible strategies ④ Develop communication and marketing products and strategies ⑤ Implement dissemination plan to funders, stakeholders and supporters

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Sustainability Plan Components

  • Executive Summary
  • Community Sustainability Analysis

– Prevention Processes and Outcomes

  • Sustainability Goals
  • Resource and Feasibility Analysis

– Budget and Staffing Plan – Action Plan

  • Partnerships and Leveraged Support

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Expectations in Oklahoma

11 Photo Source: www.flickr.com/photos/opensourceway/5265955107/in/photostream//

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Sustainability Planning: Parallel Tracks

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SPF Process Prevention Outcomes

Photo Source: http://www.flickr.com/photos/18702768@N04/2951472758/

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What are your processes?

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What are some examples of processes you completed at each step of the SPF?

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What are your outcomes?

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  • Documented reductions in substance

abuse behaviors

  • Linked to community-level changes in risk

factors that can be attributed to the strategy

  • For example: “Less youth have access to

alcohol through social access”

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Capture the Current Picture

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In your groups:

Photo Source: http://commons.wikimedia.org/wiki/File:Polaroid_poitiers.jpg

  • What challenges

might you anticipate in capturing the needed information?

  • What solutions might

help you to address those challenges?

  • What information, data and other

documentation, might be available?

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Yearly Working Budget

Map out the existing infrastructure to identify resource needs, including:

  • Coalition and program staff
  • Program materials
  • Community capacity building and training
  • Evaluation support
  • Program and office space

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Sustainability Plan Components

  • Executive Summary
  • Community Sustainability Analysis

– Prevention Processes and Outcomes

  • Sustainability Goals
  • Resource and Feasibility Analysis

– Budget and Staffing Plan – Action Plan

  • Partnerships and Leveraged Support

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Day 1 Wrap-Up

Plusses Wishes

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Sustainability Workshop: Day 2

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Elevator Speech: Tell Your Story

  • Your Name
  • Your prevention goals
  • What has been accomplished
  • Core prevention strategies
  • Outcomes achieved

20 Photo Source: http://en.wikipedia.org/wiki/Elevator

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Establish Priorities Linked to Outcomes

  • Available resources in place
  • Level of community support
  • Impact – evidence of strategy

effectiveness?

  • Still a documented need

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Setting Sustainability Goals

  • These are different

from your prevention goals (but related!)

  • Goals should be clear,

concrete, doable, and measurable

  • Consensus on goals is

important

22 Photo Source: http://the-soccer-essentials.com/wp-content/uploads/2011/08/Soccer_Goal__ball_image.jpg

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Example Sustainability Goals

  • Maintain quality and frequency of

compliance checks

  • Maintain once-a-month party patrols
  • Continue to increase community

awareness and support via monthly education activities

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Why Do a Resource Analysis?

Helps to identify:

  • Fundraising/grant

development goals

  • Local requests for

donations

  • In-kind support requests

24 Photo Source: http://mimmi-michaela.com/2013/03/

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Key Components of a Resource Analysis

  • Goal(s)
  • Objectives
  • Requirements
  • Costs

25 Photo Source: http://www.flickr.com/photos/paxson_woelber/5426373830/

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Example Resource Analysis

  • Goal: Maintain the quality and frequency of retail

compliance checks

  • Objective: Complete 40 compliance checks with teams of

2 trained police officers and 2 youth at a minimum of 20 retail vendors of alcohol a year

  • Requirements: Stipends for police officers and youth

leaders, training on methods

  • Costs: [Police stipends: $50 x 4 officers x 20 checks =

$4000] + [Youth stipends: $10 x 4 youth x 20 checks= $800 (provided by x)] + [Training on best practices for compliance checks (provided in-kind by x)]

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Projected Program Budget

  • Do for each priority

strategy

  • Provide clearly

identified costs for staffing, training, administration, implementation, and evaluation

  • Include a “rainy-day” fund

27 Photo Source: https://www.flickr.com/photos/59937401@N07/5857345827/

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Determining Feasibility

Given your priority prevention strategy,

  • Consider the pros and cons of various options

for sustainability

  • Identify the best fit options

Whole group comparison-thumbs up, thumbs down

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Sustainability Action Plan

For each fiscal strategy, identify…

  • Technology and resources required
  • By when
  • By who

When aligning and updating your Communication/Marketing Plan, consider…

  • Case statement
  • Use of social media

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Partnerships and Leveraged Support

In your coalitions…

  • Media contacts
  • Communication experts
  • Fiscal management and

experience

  • Local philanthropic
  • rganizations

30 Photo Source: http://www.flickr.com/photos/ivanwalsh/4006230793/sizes/o/in/photostream/

In your community...

  • Champions
  • Stakeholders
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You Will Want to Ask

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  • Who is offering solid in-kind or collaborative

support?

  • How will you leverage this support to engage

potential supporters?

  • How will you celebrate this support to retain current

supporters?

  • Do you have good solid documented agreements

where money, time or resources are being exchanged?

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Sustainability Plan Components

  • Executive Summary
  • Community Sustainability Analysis

– Prevention Processes and Outcomes

  • Sustainability Goals
  • Resource and Feasibility Analysis

– Budget and Staffing Plan – Action Plan

  • Partnerships and Leveraged Support

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Questions and Next Steps

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Photo Source: http://www.flickr.com/photos/gsi-r/4767700249/

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Day 2 Wrap-Up

Something I learned that squares with my beliefs A new concept I need to get my head around Three points that were important to me

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References

  • Birckmayer, J., Holder, H., Yacoubian, G., & Friend, K. (2004). A

general causal model to guide alcohol, tobacco, and illicit drug prevention: Assessing the research evidence. J. Drug Education, 34(2), 121-153.

  • CDC’s Health Communities Program. (2011). A sustainability

planning guide for healthy communities.

  • Green, L., & Kreuter, M. (2005). Health program planning: an

educational and ecological approach. (4th Edition). Boston: McGraw- Hill.

  • Johnson, K., Hays, C., Center, H., & Daley, C. (2004). Building

capacity and sustainable prevention innovations: A sustainability planning model. Evaluation and Program Planning, 27, 135-149.

  • SPF SIG Cross-site Workgroup. (October 11-12, 2006). Common

measures of implementation fidelity: SPF SIG Cross-site

  • Workgroup. Progress report presented at SPF SIG Evaluation

Conference, Gaithersburg, Maryland.

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Thank You!

Nicole Luciani CAPT T/TA Specialist nluciani@ou.edu