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Reimagining Time Presentation to the Board of Education February 5, 2020 1 Task Force Work Overview I mpro ving the stude nt e xpe rie nc e a nd e q uity: Sta rt T ime T a sk F o rc e Stude nt he a lth c o nne c te d to

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SLIDE 1

Reimagining Time Presentation to the Board of Education February 5, 2020

1

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SLIDE 2

Task Force Work Overview

I mpro ving the stude nt e xpe rie nc e a nd e q uity:

  • Sta rt T

ime T a sk F

  • rc e

○

Stude nt he a lth c o nne c te d to sle e p

○

Va ria b ility o f diffe re nt sta rt/ e nd time s in 110 o f 157 sc ho o ls

○

Va ria b ility o f instruc tio na l ho urs (le ng th o f da y) b y le ve l

  • L

a te Sta rt T a sk F

  • rc e

○

Va ria b ility o f te a c he r pla nning time b y le ve l

  • F
  • o d & Nutritio n T

a sk F

  • rc e

○

Va ria b ility o f se a te d stude nt lunc h time b y le ve l

2

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SLIDE 3

Agenda: Information, Challenges & Recommendations

  • Star

t T ime T ask F

  • r

c e (40 minute s)

  • Bo a rd o f E

duc a tio n Que stio ns (20 minute s)

  • L

ate Star t T ask F

  • r

c e (10 minute s)

  • F
  • od & Nutr

ition T ask F

  • r

c e (5 minute s)

  • Sta ff Re c o mme nda tio ns (5 minute s)
  • Bo a rd o f E

duc a tio n Que stio ns (10 minute s)

3

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SLIDE 4

Start Time Task Force

4

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SLIDE 5

Experts agree - Middle/High School should start no earlier than 8:30 am

  • Ame ric a n Ac a de my o f Pe dia tric s
  • Ce nte rs fo r Dise a se Co ntro l a nd Pre ve ntio n
  • Ame ric a n Me dic a l Asso c ia tio n
  • Ame ric a n Ac a de my o f Sle e p Me dic ine
  • Ame ric a n Ac a de my o f Child a nd Ado le sc e nt Psyc hia trists
  • Ame ric a n Psyc ho lo g ic a l Asso c ia tio n
  • Na tio na l Asso c ia tio n o f Sc ho o l Nurse s
  • Ame ric a n T

ho ra c ic So c ie ty

  • Na tio na l Sle e p F
  • unda tio n

5

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SLIDE 6

Deficient Sleep in Children/Adolescents

  • Risk-ta king b e ha vio rs a nd

inc re a se d a c c ide nts

  • Se rio usly c o nside r

a tte mpting suic ide

  • Mo o d a nd a ffe c t c ha ng e s
  • F

e e ling sa d o r ho pe le ss

  • Be ha vio r pro b le ms
  • No n-c o mplia nc e
  • Ag g re ssio n, physic a l

fig hting

  • Hype ra c tivity
  • Po o r impulse c o ntro l
  • Ne uro c o g nitive de fic its
  • Atte ntio n
  • Me mo ry
  • E

xe c utive func tio ning

  • We ig ht g a in
  • I

nc re a se d c a lo ric inta ke

  • I

nc re a se d c o nsumptio n fa ts a nd c a rb s

Mc K nig ht-E ily L R1, E a to n DK , L

  • wry R, Cro ft JB, Pre sle y-Ca ntre ll

L , Pe rry GS.Also Be e b e (2011); Grub e r e t a l. (2012); Owe ns e t a l. (2014) Glo re , Gro b , L e mo la 2013

6

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SLIDE 7

School Districts Making/Made the Change

Che rry Cre e k Ada ms 12 Bo ulde r Va lle y L ittle to n Brig hto n 27J Gre e le y E va ns T ho mpso n Ac a de my 20

E dina - Minne so ta Be lling ha m Se a ttle Huntsville City L a ke Oswe g o Sa n Die g o F a irfa x Co unty Ho usto n Ca lifo rnia And mo re ...

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SLIDE 8

Edina, MN Post-change Research

T he stude nts who se hig h sc ho o ls sta rte d a t 8:30 a .m. o r la te r re po rte d sta tistic a lly sig nific a nt le ss de pre ssive fe e ling s o n tho se q ue stio ns tha n did the e a rly sta rt stude nts (p ra ng e d fro m < .05 to < .001.) “Sta rting sc ho o l la te r wa s the mo st sig nific a nt a nd b e ne fic ia l de c isio n I ma de in a ll the ye a rs I wa s a n e duc a to r.” -K e nne th Dra g se th, Ph.D, Re tire d Supe rinte nde nt, E dina Pub lic Sc ho o ls, Minne so ta

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SLIDE 9

Cherry Creek Post-change Research

  • F

e we r stude nts re po rte d fe e ling to o sle e py to do the ir ho me wo rk fo r b o th Middle Sc ho o l (MS) (46% vs. 35%) a nd Hig h Sc ho o l (HS) (71% vs. 56%).

  • Whe n c o ntro lling fo r fre e / re duc e d lunc h (F

RL ) sta tus a nd ra c e , re sults we re simila r fo r HS stude nts; ho we ve r, sle e p dura tio n inc re a se d mo re fo r MS stude nts who re c e ive d F RL (19m vs. 10m). "I do n't kno w ho w ma ny o f o ur hig h sc ho o l stude nts ha ve c o me up to me a nd sa id, 'T his ha s c ha ng e d my life fo r the b e tte r.' T he y've to ld me the y're g e tting up to a n ho ur o f a dditio na l sle e p b e fo re sc ho o l sta rts," Sie g frie d sa id. "T

ha t e xtra sle e p ma ke s a re a l diffe re nc e in te rms of he a lth a nd we llne ss. T

he input fro m o ur stude nts a nd the numb e rs fro m this la ndma rk study po int to the sa me c o nc lusio n: T

he c ha ng e in our sta rt time s ha s be e n a positive ste p a nd be ne fite d our stude nts' e ve ryda y routine s."

  • CCSD Supe rinte nde nt Dr. Sc o tt Sie g frie d

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Jeffco’s Been Talking and Wants a Change

  • 2012 Go ld e n a rtic ula tio n a re a sta rts the c o nve rsa tio n
  • Spring 2016 to F

a ll 2017: E ve rg re e n a rtic ula tio n a re a pa re nts e ng a g e with Co mmunity Supe rinte nd e nt Da n Co ha n o n the po ssib ility o f mo ving sta rt time s in the we st a re a

  • Se pte mb e r 2017: Je ffc o Pa re nt Je nna Ba nno n a sks Dr. Gla ss o n so c ia l me d ia to me e t with pa re nts to

d isc uss la te r sta rt time s

  • F

e b rua ry 12, 2018: Dr. Gla ss ho sts Sta rt T ime Info rma tio n Nig ht a nd invite s pe o ple to jo in ta sk fo rc e

  • Ma y 21, 2018: T

a sk F

  • rc e K

ic ko ff Me e ting , F a c ilita to r Da n Co ha n intro d uc e d

  • Aug ust 27, 2018: T

a sk F

  • rc e Cha irs a nd Da n Co ha n me e t with Je ffc o Pub lic Sc ho o ls c a b ine t
  • Aug ust 31, 2018: T

a sk F

  • rc e pre se nts to Sta te L

e g isla tive Sta rt T ime Inte rim Co mmitte e

  • T

a sk F

  • rc e me e ts mo nthly, Se pte mb e r 2018 to Ja nua ry 2019
  • F

e b rua ry 7, 2019: T a sk F

  • rc e pre se nts fina l re c o mme nd a tio ns to Je ffc o Bo a rd o f E

d uc a tio n (BOE )

  • Ma y 2019; BOE

a ppro ve s Bud g e ting F

  • r Outc o me s (BF

O) c o st fo r c o nsulta nt

  • Aug ust 2019: Ro b e rt Ja c o b us, Sc ho o l Bus L
  • g istic s, is hire d
  • F

a ll 2019: “Re ima g ing T ime ” c o mb ine d g ro up stud ie s impa c ts o n time with Ro b e rt Ja c o b us

  • Ja nua ry 2020: Wo rk is c o mple te d a nd re a d y to b e pre se nte d to the BOE

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SLIDE 11

Nov 2018 Jeffco Community Survey Results - Summary

  • 4,254 re spo nse s, ma jo rity Je ffc o pa re nts & sta ff
  • Je ffc o c o mmunity suppo rts this c ha ng e
  • Pa re nts a re fle xib le with b using , spe c ific a lly middle / hig h o r

e le m/ middle riding to g e the r

  • 74% sa y the e a rlie st a c c e pta b le HS sta rt time sho uld b e 8:00 a m
  • r la te r
  • 72% sa y the e a rlie st a c c e pta b le MS sta rt time sho uld b e 8:00

a m o r la te r

  • 60% sa y the e a rlie st a c c e pta b le e le me nta ry sc ho o l (E

S) sta rt time sho uld b e 8:00 a m o r la te r

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SLIDE 12

Start Time Task Force Final Recommendations- February 2019

1. E sta blish polic y tha t be g inning in F a ll 2020, a ll sta rt time s in Je ffe rso n Co unty

Sc ho o ls sta rt o n o r a fte r: Middle : 8:00 a m a nd Hig h: 8:30 a m.

2. Hire a n imple me nta tion firm/ c onsulta nt in the Spring 2019 to b e g in the

pro c e ss o f re se a rc hing a nd pla nning the imple me nta tio n o f the re c o mme nde d sta rt time s. 3. F

  • r the inte rim, ha ve a ll Je ffc o sc ho o ls sta rt a ha lf hour la te r for the 2019-

2020 sc hool ye a r. Shift a ll c urre nt sc ho o l sc he dule s a ha lf ho ur (30 minute s)

la te r tha n the y a re c urre ntly, sta rting Aug ust 2019.

No te : While the task fo rc e pre fe rs that no sc ho o l starts b e fo re 8:30 am, the se re c o mme nde d time s have also take n into c o nside ratio n fe e db ac k fro m the Je ffc o c o mmunity. 12

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SLIDE 13

Jeffco Planning Parameters

  • Distric twide Sta rt T

ime s:

  • Middle Sc ho o l - o n o r a fte r 8:00 a m
  • Hig h Sc ho o l - o n o r a fte r 8:30 a m
  • Co nsiste nt Da ily I

nstruc tio na l Ho urs b y Gra de L e ve l:

  • E

le me nta ry Sc ho o l - 6.5 ho urs

  • Middle Sc ho o l - 7 ho urs
  • Hig h Sc ho o l - 7.5 ho urs
  • 30 minute stude nt lunc h pe rio d fo r a ll sc ho o ls
  • 30 minute duty-fre e lunc h fo r te a c he rs

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SLIDE 14

Consultant Pre-Routing Preparations

Pre -Ro uting

  • Use d T

ra nsfinde r so ftwa re to e va lua te ro ute s b y No rth, Ce ntra l, So uth a nd We st b us te rmina ls

  • E

va lua te d o ve r 1,500 runs* fo r lo a d c o unts to se e if we c o uld c o mb ine runs

  • Re duc e d 90 runs fro m sc ho o ls using ne w pro po se d la te r sta rt

time s

*A run is a se g me nt o r le g o f a ro ute . A ro ute is a c o mpila tio n o f runs (mo rning & a fte rno o n) tha t ma ke up the e ntire ro ute fo r the da y fo r a pa rtic ula r drive r a nd b us. 14

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SLIDE 15

Jeffco Analysis

  • L

e a st a mo unt o f impa c t o n e le me nta ry sc ho o ls

  • Ne e d a t le a st 30-45 minute s b e twe e n b e lls
  • Curre nt e a rlie st dro p-o ff is 7:00 a m fo r HS
  • Pro po se d e a rlie st dro p-o ff is 7:30 a m fo r E

S

  • Optio n a nd Alte rna tive sc ho o ls tha t c urre ntly

ha ve b using a re inc lude d in ro ute pla nning

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SLIDE 16

Bus Runs & Routes

Ho w we pa c ka g e d the ro ute s:

  • 1. Ge nE

d a nd Spe d

  • 2. E

le me nta ry 1 Sc ho o ls tha t sta rt a t 7:45 a m

  • 3. Pla c e d Out o f Distric t (POOD): 19 c urre nt ro ute s
  • 4. Optio n a nd Alte rna tive Sc ho o ls: 34 c urre nt ro ute s

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SLIDE 17

Scenario #1

MS on or after 8:00 am HS on or after 8:30 am West ES start times stay the same

F ina l Re sults b y T e rmina l

  • No rth -

81 (a d ds 7 ro ute s)

  • Ce ntra l - 80 (a d ds 4 ro ute s)
  • So uth -

76 (a d ds 8 ro ute s)

  • We st*-

76 (a d ds 37 ro ute s)

* No pro po se d b e ll time c ha ng e s fo r e le me nta ry sc ho o ls in the We st te rmina l

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SLIDE 18

Scenario #2

MS on or after 8:00 am HS on or after 8:30 am West ES start times change to 7:45 am

F ina l Re sults b y T e rmina l

  • No rth -

81 (a d ds 7 ro ute s)

  • Ce ntra l - 80 (a d ds 4 ro ute s)
  • So uth -

76 (a d ds 8 ro ute s)

  • We st*-

39 (a d ds 0 ro ute s)

* We st E S b e ll time c ha ng e s to 7:45 a m sc ho o l sta rt a nd e nding a t 2:15 pm I nc lude s so me ro ute s dro pping o ff E S stude nts a t sc ho o l b y 7:15 a m.

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SLIDE 19

Scenario #3

MS on or after 8:00 am HS on or after 8:30 am West ES start times change to 9:30 am & 7-hour day for ES

F ina l Re sults b y T e rmina l

  • No rth -

81 (a d ds 7 ro ute s)

  • Ce ntra l - 80 (a d ds 4 ro ute s)
  • So uth -

76 (a d ds 8 ro ute s)

  • We st*-

39 (a d ds 0 ro ute s)

* We st E S c ha ng e s to 9:30 a m sc ho o l sta rt a nd ha ve a 7-ho ur sc ho o l da y e nding a t 4:30 pm.

19

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SLIDE 20

Scenario #1 Implementation Costs

F ir st Ye ar Ove r all Cost

  • Numb e r o f Additio na l Ro ute s = 56
  • Ove ra ll Additio na l Ro ute Co st = $3,640,000
  • Numb e r o f b use s ne e de d in the F

le e t to a c c o mmo da te inc re a se in ro ute s (50) = $5,500,000

  • T
  • ta l F

irst Ye a r Ope ra tio na l Co st = $9,140,000

Ongoing Annual Ope r ational Cost

  • T
  • ta l Ong o ing Ope ra tio na l Co st = $3,640,000

20

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SLIDE 21

Scenario #2 and #3 Implementation Costs

F ir st Ye ar Ove r all Cost

  • Numb e r o f Additio na l Ro ute s = 19
  • Ove ra ll Additio na l Ro ute Co st = $1,235,000
  • Numb e r o f b use s ne e de d in the F

le e t to a c c o mmo da te inc re a se in ro ute s (19) = $2,090,000

  • T
  • ta l F

irst Ye a r Ope ra tio na l Co st = $3,325,000

Ongoing Annual Ope r ational Cost

  • T
  • ta l Ong o ing Ope ra tio na l Co st = $1,235,000

21

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SLIDE 22

Scenario #1, #2 and #3 Challenges/Other Considerations

  • Co mmunity Re a c tio n:

○

We st Are a c ho ic e s

○

Pa re nt/ Gua rdia n/ F a mily wo rk sc he dule s

○

Be fo re / Afte r sc ho o l c hild c a re

○

Afte r sc ho o l spo rts/ a c tivitie s

○

Stude nt jo b s

  • I

ndividua l Sc ho o l/ Are a Ne e ds a nd I mpa c ts

  • We st Are a :
  • Disc uss a nd de te rmine Sta rt o f Da y fo r E

S

  • L

e ng th o f Da y fo r E S

○

I nc re a se E S to 7 ho ur

○

7 ho ur E S/ MS a nd 7.5 ho ur HS

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SLIDE 23

Scenario #1, #2 and #3 Opportunities

I f Je ffc o imple me nts o ne o f the se pla ns:

  • Stude nts g e t mo re sle e p; c ritic a l to impro ving the ir me nta l a nd

physic a l he a lth

  • Stude nts a nd te a c he rs ha ve the sa me numb e r o f instruc tio na l

c o nta c t ho urs b y le ve l; e q ua lize d a c ro ss Je ffc o :

○

E le me nta ry Sc ho o l - 6.5 ho urs

○

Middle Sc ho o l - 7 ho urs

○

Hig h Sc ho o l - 7.5 ho urs

  • T

e a c he rs re c e ive o ptima l pla nning time

  • Stude nts ha ve a 30-minute minimum lunc htime

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SLIDE 24

Start Time Task Force Recommendations

  • Ne e d c o mmitme nt fro m BOE

to fund a pla n fo r c ha ng ing sta rt time s in Je ffc o b y 2021/ 2022 sc ho o l ye a r

  • Hire o r Appo int so me o ne to le a d the imple me nta tio n
  • Appro ve a d d itio na l fund ing fo r se c o nd ro und o f c o nsulta nt wo rk:

○

Optio ns/ Alte rna tive sc ho o ls b us ro ute e ffic ie nc ie s

○

We st a re a o ptio ns

○

Ho w to re d uc e o ne -time a nd o ng o ing c o sts

○

F ina lize c ha ng e s in the No rth, Ce ntra l a nd So uth a re a s

  • Dra ft po lic y fo r sc ho o l sta rt time s, le ng th o f sc ho o l d a y, te a c he r pla nning time

a nd re c e ss/ lunc h time

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SLIDE 25

Start Time Task Force Potential Next Steps

  • Wo rk with c o nsulta nt a nd distric t o n imme dia te ne xt ste ps

○

e .g . E xplo re b using o ptio ns fo r Optio n a nd Alte rna tive Sc ho o ls - Curre ntly 34 ro ute s a t $2.2M a nnua lly

  • Cre a te imple me nta tio n/ e ng a g e me nt pla n with distric t a nd sc ho o l

le a de rship

  • De ve lo p ne w surve y to g a the r c o mmunity/ sta ff fe e db a c k o n po te ntia l

sta rt/ e nd time s

  • Pre se nt to BOE

in Ma y 2020 with de ta ile d pla ns fo r c ha ng ing Je ffc o Pub lic Sc ho o ls Sta rt T ime s fo r the 2021/ 2022 sc ho o l ye a r

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SLIDE 26

Board of Education Questions 20 minutes

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SLIDE 27

Late Start Task Force

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SLIDE 28

Why

  • T

he time ne e de d fo r te a c he rs to c o lla b o ra tive ly pla n, te a c h, a sse ss a nd re fle c t o n the a uthe ntic a nd e ng a g ing stude nt ta sks tha t a re c re a te d ha s sig nific a ntly inc re a se d in the la st fe w ye a rs.

  • T

e a c he r c o lla b o ra tive pla nning , whic h is e sse ntia l to pro viding b e st le a rning e xpe rie nc e s fo r o ur stude nts, must ta ke pla c e c o nsiste ntly a nd uninte rrupte d during the wo rk da y.

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SLIDE 29

Why

  • Co lla b o ra tive Pla nning / Pro fe ssio na l L

e a rning Co mmunitie s (PL Cs) a re mo st e ffe c tive whe n sc he dule d we e kly.

  • Our distric t c a le nda r no lo ng e r sc he dule s K
  • 8 Stude nt E

a rly Re le a se Da ys. T he se da ys we re pre vio usly use d fo r te a c he r pro fe ssio na l le a rning a nd c o lla b o ra tive / individua l pla nning .

  • T

he no n-stude nt c o nta c t da ys sc he dule d during the 2020-2021 sc ho o l ye a r a re use d fo r pro fe ssio na l le a rning a s we ll a s individua l a nd c o lla b o ra tive pla nning (5-7 da ys to ta l). T he re is po te ntia l to a dd 2 a dditio na l da ys to e xpa nd te a c he r c o lla b o ra tive pla nning time .

29

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SLIDE 30

Proposals

Pr

  • posal 1: We e kly la te sta rt K
  • 12 o r K
  • 8
  • I

f o nly K

  • 8, the re is a c o st fo r b using
  • I

f K

  • 12, HS will ne e d to shift c urre nt sc he dule s
  • Co st fo r K
  • 5 supe rvisio n, 60 minute s/ we e k

Pr

  • posal 2: Add pla nning time during the stude nt c o nta c t da y

fo r K

  • 8 o nly
  • E

le me nta ry a nd MS, a dditio na l 45 minute s o nc e / we e k

  • Co st fo r sta ff

30

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SLIDE 31

Challenges: Costs

Pr

  • posal 1: We e kly la te sta rt K
  • 12 o r K
  • 8
  • K
  • 12 mo de l ha s a n e le me nta ry c o st o f $225,000 fo r stude nt

supe rvisio n c o ve ra g e

  • K
  • 8 mo de l ha s the sa me e le me nta ry c o st o f $225,000 +

b using c o st o f $402,000

Pr

  • posal 2: E

xtra c o lla b o ra tive pla n time e mb e dde d in da y

  • Co st o f e stima te d $2 millio n fo r a dditio na l sta ff

31

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SLIDE 32

Late Start Task Force Recommendations

  • Cre a te a po lic y fo r L

a te Sta rt - T e a c he r Pla nning T ime

  • Se t fina l E

nd Da te fo r this wo rk

32

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SLIDE 33

Food & Nutrition Task Force

33

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SLIDE 34

Seated Lunch Time Challenges

  • Va ria b le le ng th o f instruc tio na l da ys
  • Sta ffing c ha lle ng e s
  • Ma ste r sc he dule s
  • Numb e r o f stude nts a nd c a fe te ria c a pa c ity
  • Va ria b le lunc h pe rio ds b y le ve l

34

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SLIDE 35

Food & Nutrition Task Force Recommendations

  • A minimum o f a 30 minute lunc h pe rio d fo r a ll stude nts
  • A minimum o f 20 minute s “se a te d lunc h time ”
  • Po te ntia l to a ddre ss a dditio na l c o mmunity va lue s

35

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SLIDE 36

Closure

36

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SLIDE 37

Staff Recommendations

  • Sta rt T

ime - Ho ld a nd E xplo re

  • Ho ld until funds a re a va ila b le o r c o sts mitig a te d (de pe nding o n pre fe rre d sc e na rio )
  • Re q uire s Bo a rd o f E

duc a tio n a c tio n

  • E

xplo re o ptio ns to re duc e o ne time a nd o ng o ing c o sts

  • L

a te Sta rt - I mple me nt K

  • 12 in 2021-2022
  • Appro ve Budg e ting fo r Outc o me s (BF

O) re q ue st ne xt sc ho o l ye a r fo r $225K in

  • ng o ing e xpe nse s
  • Re q uire s Bo a rd o f E

duc a tio n a c tio n

  • F
  • o d & Nutritio n - I

mple me nt K

  • 12 in 2021-2022
  • E

sta b lish 20 minute stude nt se a te d lunc h a s a sta nda rd b y po lic y thro ug h Supe rinte nde nt a c tio n

  • Suppo rt sc ho o ls to me e t the sta nda rd
  • Cre a te a sc ho o l wa ive r pro c e ss fo r po lic y e xc e ptio ns

37

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SLIDE 38

Board of Education Questions

38