Quincy Public Schools Superintendents Leadership Team Preliminary - - PowerPoint PPT Presentation
Quincy Public Schools Superintendents Leadership Team Preliminary Proposed Budget Fiscal year Ending June 30, 2021 Presented to the Quincy School Committee May 27, 2020 Dr. Richard DeCristofaro, Superintendent of Schools Kevin Mulvey,
Superintendent’s Leadership Team Preliminary Proposed Budget Fiscal year Ending June 30, 2021
Presented to the
Kevin Mulvey, Esquire, Deputy Superintendent of Schools James Mullaney III, CPA, Director of Business Affairs
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Budget Priorities in 2021
Non-Academic Expenses Non-Academic Expenses Academic Expenses Academic Expenses Subsidized Programs Subsidized Programs Non-Academic Support
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Non-Academic Support Academic Support Academic Support Academic Programs Academic Programs Academic Classroom Teachers Academic Classroom Teachers
STUDENTS
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Superintendent’s Management Team Budget Analysis Superintendent’s Leadership Team Budget for FY2021 $117,385,590
This represents a $1,976,021 increase from the FY 2020 budget. Funding for this year’s budget comes from three sources:
FY 2020 appropriation of $110,209,569.
$1,000,000 (Total CARES Funding $2,030,265).
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FY 2021 Budget Summary of Funds Needed and Funds Received Preliminary Level Service Budget for FY 2021
Approved Budget FY2020 115,409,569 Requested Level Funded Budget FY2020 115,409,569 Negotiated Increases 1,676,000 Projected Budget for Level Services 117,085,569 Projected Funding and Offsets Circuit Breaker (Estimated @ 73% funding) (5,200,000) CARES ESEER Funding (2,030,265 ) (1,000,000) Salary Savings - (Estimated based on 12 Retirements @ $40,000 per) (480,000) (6,680,000) Appropriation Needed From City After Adjustments For Level Services 110,405,569 Appropriation from City of Quincy 111,185,590 Funds Available for Budget Building Prior to Program Changes and Shifts 780,021
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Superintendent’s Management Team Budget Analysis Superintendent’s Leadership Team Budget for FY2021
This funding allows us to:
including percentage raises and step and level increases in the amount
academic programs, academic support, non-academic support, academic expenses and non-academic expenses.
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Non-Academic Expenses Non-Academic Expenses Academic Expenses Academic Expenses Subsidized Programs Subsidized Programs Non-Academic Support Non-Academic Support Academic Support Academic Support Academic Programs Academic Programs Academic Classroom Teachers Academic Classroom Teachers
STUDENTS
Budget Priorities in 2021
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Step 1 Academic Classroom Teachers Does the current FY 2021 budget allocation allow us to maintain or increase all existing academic classroom teacher staff? Is there a need to reduce or increase our academic classroom teaching staff at any/all levels?(pre-kindergarten, elementary, middle and high school) Were changes in academic classroom teacher staff due to retirements, resignations, seniority, leaves of absence, grant funding, licensure requirements, evaluations, academic classroom teacher preparatory time considered in staffing projections for the 2021 school year? Have we considered enrollment projections in the staffing of the academic classroom for the 2021 school year? Will there be the need to exceed current School Committee guidelines for class size at any/all levels in the FY 2021 budget?
Key Questions
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Superintendent's Leadership Team Budget Recommendations
ACADEMIC CLASSROOM TEACHERS Page Item FTE Funding Shift and reconcile positions to address class size and account for staffing changes made during FY 2020. Reconciliation presented to the Budget and Finance Subcommittee on October 23, 2019 3 1 1.0 FTE Academic Classroom Teacher to support ELL Students in high school 3 2 1.0 55,000 1.5 FTE Academic Classroom Teachers to address class size needs 3 3 1.5 82,500 Total Application of Funds Available for Budget Building 2.5 137,500 Funds for Contractual Obligations 621,359 Total Increase in Funding 758,859
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Non-Academic Expenses Non-Academic Expenses Academic Expenses Academic Expenses Subsidized Programs Subsidized Programs Non-Academic Support Non-Academic Support Academic Support Academic Support Academic Programs Academic Programs Academic Classroom Teachers Academic Classroom Teachers
STUDENTS
Budget Priorities in 2021
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ACADEMIC PROGRAMS
Pre-Kindergarten Full Day Kindergarten Literacy English Language Learners Library Physical Education Art Music (Instrumental/Choral) Academically Talented Advanced Placement Health Foreign Language Occupational Education Special Education
Speech & Language Alternative Programs GOALS PASS Quincy Evening High School R.O.T.C.
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Key Questions
Step 2 Academic Programs Does the current FY 2021 budget allocation allow us to maintain or increase all existing academic programs and staffing? Were changes in academic program staff due to retirements, resignations, seniority, leaves of absence, grant funding, licensure requirements, evaluations, academic classroom teacher preparatory time considered in staffing projections for the 2021 school year? Have we considered a reduction-in-force within the academic program area?
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Superintendent's Leadership Team Budget Recommendations
ACADEMIC PROGRAMS Page Item FTE Funding Increase 1.0 FTE ELL Teacher at the high school level 5 4 1.00 55,000 Increase 2.0 FTE Literacy Teachers for early intervention in math and literacy 5 5 2.00 110,000 Increase 2.0 FTE Special Education Teachers for language development classes in elementary and middle schools 5 6 2.00 110,000 Increase 1.0 Special Education Teacher for Orton Gillingham 5 6 1.00 55,000 Increase 1.0 FTE Special Education Teacher for CARES Class 5 6 1.00 55,000 Increase 1.0 FTE Speech Therapist Teacher 5 7 1.00 55,000 Total Application of Funds Available for Budget Building 8.00 440,000 Funds for Contractual Obligations 529,999 Total Increase in Funding 969,999 19
Non-Academic Expenses Non-Academic Expenses Academic Expenses Academic Expenses Subsidized Programs Subsidized Programs Non-Academic Support Non-Academic Support Academic Support Academic Support Academic Programs Academic Programs Academic Classroom Teachers Academic Classroom Teachers
STUDENTS
Budget Priorities in 2021
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ACADEMIC SUPPORT
Attendance Districtwide Department Heads Guidance Principals Nurses Assistant Principals Psychologists Deans School Committee Aides (classroom) Substitute Teachers Special Education Therapists OT/PT ELL Clerical – IT Full Day Kindergarten Superintendent ELL Tutors Assistant Superintendent Special Education Tutors Directors Extra Curricular Activities Coordinators Special Education Summer Program
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Key Questions
Step 3 Academic Support Does the current FY 2021 budget allocation allow us to maintain or increase all existing academic support staff? Were changes in academic support staff due to retirements, resignations, seniority, leaves of absence, grant funding, licensure requirements, evaluations and non-renewals considered in staffing projections for the 2021 school year? Have we considered a reduction-in-force within the academic support area?
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Superintendent's Leadership Team Budget Recommendations
ACADEMIC SUPPORT Page Item FTE Funding Increase 1.0 FTE Guidance Staff for social and emotional programs 7 8 1.0 55,000 Increase 1.0 FTE IT Support positions for a Tech Inventory Manager (1/2 year funding) 7 9 1.0 35,000 Increase 1.0 FTE Central Office Administrator 7 10 1.0 120,000 Total Application of Funds Available for Budget Building 3.0 210,000 Funds for Contractual Obligations 44,642 Total Increase in Funding 254,642 23
Non-Academic Expenses Non-Academic Expenses Academic Expenses Academic Expenses Subsidized Programs Subsidized Programs Non-Academic Support Non-Academic Support Academic Support Academic Support Academic Programs Academic Programs Academic Classroom Teachers Academic Classroom Teachers
STUDENTS
Budget Priorities in 2021
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NON ACADEMIC SUPPORT
Secretarial and Clerical Custodial Maintenance Security Aides (office) Attendants Special Education Bus Lunchroom Drivers Special Education Regular Athletics Messengers Field Help Substitutes – Non-Teachers Coaches Guidance Summer Program Certified Occupational Therapy Assistants Overtime Travel
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Key Questions
Step 4 Non Academic Support Does the current FY 2021 budget allocation allow us to maintain or increase all existing non-academic support staff? Were changes in non-academic support staff due to retirements, resignations, seniority, leaves of absence, grant funding and evaluations considered in staffing projections for the 2021 school year? Have we considered a reduction-in-force within the non-academic support area?
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Superintendent's Leadership Team Budget Recommendations
NON-ACADEMIC SUPPORT Page Item FTE Funding Total Application of Funds Available for Budget Building 0.0 Funds for Contractual Obligations Total Increase in Funding
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Non-Academic Expenses Non-Academic Expenses Academic Expenses Academic Expenses Subsidized Programs Subsidized Programs Non-Academic Support Non-Academic Support Academic Support Academic Support Academic Programs Academic Programs Academic Classroom Teachers Academic Classroom Teachers
STUDENTS
Budget Priorities in 2021
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Key Questions
Step 5 Subsidized Services/Programs
program areas?
programs/activities that have been recommended for reduction or expansion in the FY 2021 Budget?
services areas?
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SUBSIDIZED SERVICES/PROGRAMS Food Service School Building Rentals Athletics Transportation
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Under the acts of 1948, chapter 548, the School Committee may operate or provide for the operation of school food service programs in schools under their jurisdiction. The School Committee through this act may receive disbursements from federal sources to support the School Lunch Program in addition to charge for meals. Funds are kept in a separate account and expended by the School Committee without appropriation. The Bureau of Nutrition Education sets regulations for accounting, audit and nutrition for the School Lunch Program.
projected cost of providing the program less any federal subsidies we received for participating in the National School Lunch Program. Minimum meal charges are established by the National School Lunch Program.
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Actual Projected 2019 2020 2019 2020 Revenues Receipts 2,615,372 1,911,593 3,321,437 2,891,000 Expenses and Current Encumbrances Directors 134,158 142,351 166,142 177,939 Clerical 94,379 95,534 118,088 120,000 Managers 188,360 195,756 239,145 245,000 Cafeteria Workers 702,872 741,290 898,323 926,612 Drivers 92,948 95,845 115,020 120,000 Custodial 100,000 Other: Longevity 4,250 3,650 4,250 3,650 Repairs 37,306 50,530 45,728 63,000 Food & Food Supplies 78,543 189,570 105,556 240,000 Perishables 864,406 761,494 1,090,064 952,000 Unclassified 49,830 37,392 61,910 47,000 Acquisition Plant Equipment 70,973 30,987 73,320 40,000 Total 2,318,025 2,344,400 2,917,546 3,035,201 Revenues in excess of expenses 297,348 (432,807) 403,891 (144,201) Beginning Cash Available 1,577,577 1,981,467 1,577,577 1,981,467 Ending Cash Available 1,874,925 1,548,661 1,981,467 1,837,266
Food Service Revolving Account
Statement of Revenues Received and Expenses Paid For the Period Ended April 30 For the Year Ended
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Brea Brea Brea Lunc Lunc Lunc
Food Service Expenses - QPS Budget and Revolving
Meal Current Minimum Required SLT Recommended kfast - Elementary School $1.00 $1.00 $1.00 kfast - Middle School $1.50 $1.50 $1.50 kfast - High School $1.50 $1.50 $1.50 h - Elementary School $2.50 $2.50 $2.50 h - Middle School $3.00 $3.00 $3.00 h High School $3.00 $3.00 $3.00
QPS Budget, 231,270 , 7%
FY 2020
Revolving Account, 3,200,000 , 93% QPS Budget, 231,270 , 7%
Recommend No Change in Fees FY 2021
Revolving Account, 3,000,000 , 93%
The School Committee may rent or lease any school building to any one or more public or profit-making business, or nonprofit
being conducted in the school building. The terms of any such rental or lease shall be as approved by School Committee. Monies received from rental or lease is kept in a separate account and may be expended by the School Committee without further appropriation for the upkeep of the facility and costs associated with the rental or lease.
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Actual Projected 2020 2021 2020 2021 Revenues Rents Received 368,881 272,734 518,773 272,734 Expenses and Current Encumbrances Custodial 337,205 311,512 398,633 320,557 Utilities 100,000 Total Expenses 337,205 311,512 498,633 320,557 Revenues in excess of expenses 31,676 (38,778) 20,140 (47,823) Beginning Cash Available 88,096 122,295 102,155 122,295 Ending Cash Available 119,772 83,517 122,295 74,472
Rental Revolving Account
Statement of Revenues Received and Expenses Paid For the Period Ended April 30 For the Year Ended
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Rental Expenses Current Net Current SLT Recommend. Rental - Quincy Youth Rate $40.00 $44.00 $40.00 Rental - Quincy Adult Rate $55.00 $60.50 $55.00 Rental - Outside Quincy Groups $75.00 $82.50 $75.00 Administrative Charge 10% of Hourly Rate 10% of Hourly Rate
School Rental Expenses - QPS Budget and Revolving
Quincy Public Schools Budget, 6,077,871 , 93% Revolving Fund Budget, 480,000 , 7%
FY 2020
Quincy Public Schools Budget, 6,077,871 , 94% Revolving Fund Budget, 400,000 , 6%
FY 2021
Recommend No Change in Fees
The Transportation Program is responsible for providing transportation to and from school for Quincy Public School students. A bus fee is charged for this service. Transportation is also provided for Quincy special education students to and from school as indicated in their Individual Education Plan at no cost to the family. In addition to student transportation, fees are charged for rental use of buses.
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Actual Projected 2019 2020 2020 2021 Revenues Bus Fees and Rentals 95,385 96,936 90,621 96,936 Expenses and Current Encumbrances Drivers 29,510 25,545 37,775 25,545 Supplies and Repairs 35,481 42,561 57,003 50,000 Total 64,992 68,106 94,778 75,545 Revenues in excess of receipts 30,394 28,829 (4,157) 21,391 Beginning Cash Available 13,299 9,142 13,299 9,142 Ending Cash Available 43,693 37,971 9,142 30,533
Transportation Revolving Account
Statement of Revenues Received and Expenses Paid For the Period Ended April 30 For the Year Ended
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Transportation User Fees Current SLT Recommend. QPS Hourly Rate 25.00 25.00 QPS Mileage Surcharge 1.50 1.50 Outside Hourly Rate 35.00 35.00 Outside Mileage Surcharge 3.00 3.00
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Transportation User Fees 200.00 200.00 Transportation User Family Max 400.00 400.00
Transporatation Fees and Expenses - QPS Budget and Revolving
QPS Budget, 5,201,655 , 97.75% Revolving Account, 120,000 , 2.25%
FY 2019
QPS Budget, 5,093,780 , 98.07% Revolving Accoun 100,000 , 1.93%
FY 2020
Recommend No Change in Fees
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Quincy Public Schools
Regular Education Transportation Information Revenues From Bus Fees
The Athletic Department is funded from three main
provided from donations from various team/parent booster group for monies
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Actual Projected 2019 2020 2020 2021 Revenues Athletic Fees and Gate Receipts 227,733 185,981 253,529 185,981 Expenses and Current Encumbrances Coaches Police Services 7,485 9,295 7,485 9,295 Supplies and Athletic Expenses 171,971 175,382 203,313 200,000 Total 179,456 184,677 210,798 209,295 Revenues in excess of expenses 48,277 1,304 42,731 (23,314) Beginning Cash Available 105,594 148,325 105,594 148,325 Ending Cash Available 153,871 149,629 148,325 125,011
Athletic Revolving Account
Statement of Revenues Received and Expenses Paid For the Period Ended April 30 For the Year Ended
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Athletic User Fees Current SLT Recommend One Sport $100 $100 Football $150 $150 Lacrosse $150 $150 Hockey $300 $300 Family Maximum $750 $750
Athletic Expenses - QPS Budget and Revolving
QPS Budget, 835,436 , 77% Revolving Account, 250,000 , 23%
FY 2020
QPS Budget, 835,436 , 77% Revolving Account, 250,000 , 23%
FY 2021
Recommend No Change in Fees
Non-Academic Expenses Non-Academic Expenses Academic Expenses Academic Expenses Subsidized Programs Subsidized Programs Non-Academic Support Non-Academic Support Academic Support Academic Support Academic Programs Academic Programs Academic Classroom Teachers Academic Classroom Teachers
STUDENTS
Budget Priorities in 2021
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ACADEMIC EXPENSES
Repairs Educational Equipment Educational Supplies Staff Development Textbooks Screening and Me dical Educational Software Tuitions Course Approval Testing and Materials Acquisition
Instructional Equipment Library Books and Su pplies
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Key Questions
Step 6 Academic Expenses Have we identified expense lines that need increased funding or restoration? Have we considered expense lines that may be reduced in order to shift funding to other budget areas/lines?
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Superintendent's Leadership Team Budget Recommendations
ACADEMIC EXPENSES Page Item Funding Total
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Non-Academic Expenses Non-Academic Expenses Academic Expenses Academic Expenses Subsidized Programs Subsidized Programs Non-Academic Support Non-Academic Support Academic Support Academic Support Academic Programs Academic Programs Academic Classroom Teachers Academic Classroom Teachers
STUDENTS
Budget Priorities in 2021
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NON ACADEMIC EXPENSES
Fuel Oil Postage Natural Gas Health and Me dical Electricity Athletic Supplies Rental Pensions Transportation and Rental Vehicles Data Processing Supplies Legal Uniforms Printing Travel In-State Print and Advertising Dues Professional Services – Medical Memberships Telephone Insurance Officials Fees Acquisition of Plant Equipment Gasoline
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Key Questions
Step 7 Non-Academic Expenses Have we identified expense lines that need increased funding or restoration? Have we considered expense lines that may be reduced in order to shift funding to other budget areas/lines?
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Superintendent's Leadership Team Budget Recommendations
NON-ACADEMIC EXPENSES Page Item Funding Reduce gasoline to shift funding to professional staff 24 11 (7,479) Total (7,479)
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FTE Amount Academic Classroom Teachers 2.5 137,500 17.63% Academic Programs 8.0 440,000 56.41% Academic Support 3.0 210,000 26.92% Non-Academic Support 0.00% Academic Expenses 0.00% Non-Academic Expenses (7,479)
Total Budget Adjustments 13.5 780,021
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Impact of Proposed Recommendations FY 2021
Non-Academic Expenses Academic Expenses Subsidized Programs Subsidized Programs Non-Academic Support Non-Academic Support Academic Support Academic Support Academic Programs Academic Programs Academic Classroom Teachers Academic Classroom Teachers
STUDENTS
17.63% 26.92% 0.00% 56.21% 0.00% (0.96%)
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