Proposed Budget Department of Pupil Services January 19, 2017 1 - - PowerPoint PPT Presentation

Loudoun County School Board

FY18 Superintendent’s Proposed Budget

Department of Pupil Services

January 19, 2017

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Depar artment tment Mission: sion: To educate the whole child by providing supports and services to meet the academic, social, emotional, behavioral and health needs of all students so they may enjoy a successful school experience.

Educating the Whole Child

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Special Education Diagnostic & Prevention Services Student Services

Department of Pupil Services

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• Reco

cognitions nitions

• Bu

Budget et Princip ciples les: : Co Considerations iderations

• De

Depar artm tment ent Focu cus

• FY18

18 Expenditur nditure e Ch Chang nges es

• FY1

Y18 Enrollment llment Growth

• FY18

18 Staff taffing ing Standar andards ds Dr Drive ven

• New Sch

chool l Staf affing fing

Presentation Overview

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• Ot

Other r Growth th Staffing affing

• Ot

Other r Growth th Op Operating ating

• FY18

18 Enhance ancements ents

• Major
• r Initiativ

itiatives es

• Strat

rategic egic Staff affing ing Standar andard d Ch Changes ges

• Staf

affing fing Stan tandar dard d Enhance ancements ents

• Reallo

alloca cations tions

• FY1

Y18 Expenditu nditure e Ch Chang nges es

Presentation Overview

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Grant Awards:

• Virginia Department of Education
• Co-Teaching: Model Demonstration Sites
• Discovery ES
• Harmony MS
• Simpson MS
• Project SEARCH
• PBIS Professional Development
• Office of Juvenile Justice & Delinquency Prevention
• Restorative Practices Training Grant
• Virginia Commonwealth University
• Autism Technical Assistance & Support Model Program

Professional Awards:

• Virginia Academy of School Psychologists
• 2016 Virginia School Psychologist of the Year: Dr. Charles Barrett
• American School Counselor Association (ASCA)
• Recognized ASCA Model Program Awards: Forest Grove ES, John Champe & Freedom HS

Pupil Services Recognitions

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AP Distri rict t Hono nor R r Roll

• Recog
• gni

nize zed d by College ege Board

• One of 433 school districts in the United States and Canada
• Five Virginia school divisions received this honor
• 32.7% of all high school students took an AP exam; an increase of 7.8%

Medi dicaid aid Billing ing Claims ims

• $580,115.1

,115.16 6 in reve venu nue e (2015-20 2016) 6)

• Pupil

l Service ices s Staff Parti ticip cipants: nts:

• Speech Language Pathologists
• Physical Therapists
• Occupational Therapists
• Psychologists
• Social Workers
• School Nurses
• Other – Special Education Bus Drivers

Pupil Services Recognitions

Strategic Goal: Deliver effective and efficient support for student success

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Multi-Tiered Systems of Supports

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Continuu ntinuum of Inter terventi ntion

• ns

s Suppor pports ts

Tier 3 Intensive Interventions

Tier 2 Targeted Interventions

Tier 1 Universal Prevention

• Budget priorities are consistent with the mission of Pupil Services for

“Educating the Whole Child” and addressing the academic, social, emotional, health, and behavioral needs of all students to promote student success.

• Staffing requests were discussed within Offices and at Department of Pupil

Services administrative leadership team meetings and principal meetings and linked to division and the 10 Department strategic actions.

• FY16 Achievements and FY18 Major Work Plan Initiatives reflect a success
• riented approach to achieving positive results for students and support to

staff.

Success

Budget Development Principles - Success

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• Increases were determined by FY16 actuals, enrollment increases and

anticipated needs for programs and services related to student and staff needs; staffing standards were applied as appropriate.

• New initiatives and reallocations were carefully considered and aligned

with division and department strategic actions and division goals.

• SEAC priorities were considered and are reflected in the FY18 budget

request.

Strategic

Budget Development Principles - Strategic

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• Using resources differently to achieve greater benefits has been the focus of

discussion.

• Special education Professional Services and Professional Salaries accounts

were reduced to decrease contracted services from private providers to reallocate funds for enhanced staffing standards and to achieve efficiencies by providing services from LCPS staff.

• State and federal mandates and compliance with state staffing requirements

were thoughtfully considered in decisions for staffing requests to maintain the appropriate levels of service for students and support to staff.

Strategic

Budget Development Principles - Strategic

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• Explanations reflect clear rationales for new positions requested and

increases in O & M due to additional staff and enrollment growth.

• Formula driven approach to special education staffing was developed in

collaboration with the Budget Office.

• Resources are appropriately allocated to meet student and staff needs

based on the approved staffing standards and demonstrated needs.

Transparency

Budget Development Principles - Transparency

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Co Core Beliefs iefs

Department Focus

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Strateg egic ic Actio ions ns

• Student Achievement
• In

Inclusiv usive e Pract ctices ces

• Discip

sciplin ine e Dispr spropor porti tion

• nal

alit ity

• Student

udent Safety ty

• Specialized Reading Instruction
• Career & Transition Services

Department Focus

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Strateg egic ic Actio ions ns

• Leadership Development

Department Focus

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Strateg egic ic Actio ions ns

• Building Service Capacity
• Medicaid
• Compliance/Procedural Support

Department Focus

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FY18 Budget Request: Fast Facts

Change in $ Change in % Total Personn sonnel el $16,258,492 8.3% $211,994,801

• 2,549.7 Total FTEs
• 122.9 FTEs requested

Op Operati rations s & M Maint nten enance ance ($2,475,461) (-42.3%) $3,378,375 Capital pital Ou Outlay ay $0 0% $0 Total tal 6. 6.8% 8% *$2 $215,3 5,373,176 73,176

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* 19.15% of the LCPS FY18 Budget

Personnel, 98.4% Operations & Maintenance, 1.6%

Department of Pupil Services FY18 Budget

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FY18 Expenditure Changes

Pupil Services

PRIMARY CHANGES FTE $ in millions Enrollment Growth 91.9 $7.1 Enhancements 32.0 $3.1 Reallocations (1.0) $(2.8) Total tal 122 22.9 .9 $7 $7.4 .4

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FY18 Enrollment Growth

PRIMARY CHANGES FTE $ in millions Staffing Standard Driven 88.9 $6.6 New Schools Staffing 2.0 $0.1 Other Growth Staffing 1.0 $0.1 Other Growth Operating

• $0.3

Total tal 91 91.9 $7 $7.1

Pupil Services

These expenditures are needed to sustain excellence by maintaining the present service levels to our students.

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Special Education Growth

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School Year 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 Projected 2017-2018 December 1 Student Count 7,364 7,762 8,150 8,574 8,951 9,335 Growth in Number

• f Students

381 398 388 424 377 384 SWD Percentage of LCPS Student Population 10.78% 10.95% 11.09% 11.24% 11.33% 11.44% Percentage of Special Education Growth 5.46% 5.40% 5.00% 5.20% 4.40% 4.29%

Special Education Growth

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3.99% 3.76% 3.67% 3.81% 3.59% 3.32% 5.46% 5.40% 5.00% 5.20% 4.40% 4.29% 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% FY13 FY14 FY15 FY16 FY17 FY18 Total Growth SPED Growth

Special Education by Disability

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Disab abili ility ty Label el FY FY16 FY FY16 FY FY17 FY FY17 SLD - Specific Learning Disability 2,584 30.10% 2,605 29.10% OHI - Other Health Impairment 1,621 18.90% 1,745 19.50% SLI - Speech/Language Impairment 1,308 15.20% 1330 14.90% AUT – Autism 1,217 14.20% 1,325 14.80% DD - Developmental Delay 623 7.30% 675 7.50% ED - Emotional Disability 557 6.50% 587 6.60% ID - Intellectual Disability 321 3.70% 346 3.90% DHH - Deaf and Hard of Hearing 138 1.60% 131 1.50% MD - Multiple Disabilities 84 1.00% 88 1.00% OI - Orthopedic Impairment 59 0.70% 54 0.60% VI - Visual Impairment 48 0.60% 49 0.50% TBI - Traumatic Brain Injury 13 0.20% 15 0.20% DB - Deaf-Blind 1 0.01% 1 0.01% Total als 8, 8,57 574 8, 8,951 951 % of Total of LCPS Students 11.24% 11.33%

Special Education

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VI 0.5% OI 0.6% DB 0.0% DHH 1.5% ID 3.9% ED 6.6% DD 7.5% AUT 14.8% SLI 14.9% OHI 19.5% SLD 29.1% MD 1.0% TBI 0.2%

10.80% 11.50% 12.20% 13.00% 13.40% 14.20% 14.80% 0.00% 2.00% 4.00% 6.00% 8.00% 10.00% 12.00% 14.00% 16.00% FY 11 FY 12 FY13 FY14 FY15 FY16 FY17

Percentage of Students with Autism

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FY18 Staffing Standard Driven

PRIMARY CHANGES FTE Teacher, Special Education 40.0 Teacher Assistants, Special Education 38.0 Health Clinic Specialist 8.0 Contingency 6.0 Counselor 3.0 Educational Diagnostician 1.2 Nurse (7.0) School Nurse Assistant (0.4) Social Worker .1 Total tal 88 88.9

FY18 Enrollment Growth

Pupil Services 26

• Example

ple: A school that has 10 students with specific learning disability and 5 students with autism who receive Level 1 services (less than 50% of their instruction by a special education teacher) and 4 students with other health impairment and 5 students with autism who receive Level 2 services (50% or more) would yield the total number of special education teacher FTEs:

Special Education Staffing

Disa sabilit bility # of Studen udents ts Ratio tio FTE TEs Specific Learning Disability – Level 1 10 1 teacher per 12 students 10 ÷ 12 = 0.83 Other Health Impairment – Level 2 4 1 teacher per 8 students 4 ÷ 8 = 0.50 Autism – Level 1 5 1 teacher per 10 students 5 ÷ 10 = 0.50 Autism – Level 2 5 1 teacher per 6 students 5 ÷ 6 = 0.83 Subt btotal

• tal

24 24 2.66 .66 Staffi taffing ng Total al Requir quired d (Round

• unded)

d) 3.00 .00

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• Provides leadership, supervision and direction for autism staff for the implementation of a

broad continuum of services for students with autism; develops, monitors and assists in short and long term implementation plans.

• Works directly with specialists, school based administrator and teachers to develop

comprehensive services to meet academic, behavioral, communication and social skills for students with autism in a variety of settings.

• Develops, coordinates and implements high quality professional learning for school based

staff in evidence-based practices to support students with autism in class-based and community settings.

• Collaborates with university, business and community partners in developing and

implementing services for students with autism.

Supervisor, Autism Services

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New School Staffing

PRIMARY CHANGES FTE $ in millions Brambleton Middle School 1.0 $0.1 Academies of Loudoun 1.0 $0.1 Total tal 2. 2.0 $0 $0.2

Pupil Services

New staff are needed for additional facilities opening within the school division that support increasing student enrollment.

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Other Growth Staffing

PRIMARY CHANGES FTE $ in millions Secretary III, Medicaid 1.0 $0.1 Total tal 1. 1.0 $0 $0.1

Pupil Services 30

• Assists the Medicaid Specialist with the management of technical work

related to claiming and billing for reimbursement.

• Assists with databases, technical applications and reporting related to

compliance with Medicaid regulations.

• Assists with billing reports and adherence to timelines for efficient

implementation of all procedures related to Medicaid.

Secretary III, Medicaid

Strategic Goal: Deliver effective and efficient support for student success

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Other Growth Operating

PRIMARY CHANGES FTE $ in millions Professional Legal Services

• $0.1

Other Operating Expenditures

• $0.2

Total tal

• $0

$0.3

Pupil Services 32

PRIMARY CHANGES FTE $ in millions Strategic Staffing Standard Changes 32.0 $3.1 Total tal 32 32.0 $3 $3.1

FY18 Enhancements

Pupil Services 33

Proposed

• sed Staff

affing ing Sta tandar ndards ds Enhan anceme cement nts

• Hig

igh h Scho hool

• l Mental

tal Health alth Service ices s & Progra ram Suppor port

• School Counselors
• Social Workers
• Psychologists
• Student Assistance Specialists
• Special Education Deans
• Special Education Supervisors
• Specialized

ecialized Inst structional ructional Service ices

• Reading
• Autism
• Assistive Technology

Reallocat eallocation ion of Reso sour urces ces

Highlights: Major Initiatives​

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PRIMARY CHANGES FTE $ in millions School Counselor 8.0 $0.8 Social Worker 8.0 $0.8 Dean 6.0 $0.5 Psychologist 5.0 $0.5 Supervisor, Special Education 3.0 $0.3 Student Assistance Specialist 2.0 $0.2 Total tal 32 32.0 $3 $3.1

Strategic Staffing Standard Changes

Pupil Services 35

* Newly Added Position to Staffing Standards

Proposed Staffing Standard Enhancements

Positio ition Criter iteria ia (FY18 Enhancement cement) FY17 Rat atio io Office ice FY18 Reques est $ i in millio lions School Counselor 1 position per 300 students at each high school 1 position per 350 students at each high school Student Services 8.0 $0.8 School Social Worker 1 position per 2,200 students 1 position per high school 1 position per 2,296 students Student Services 8.0 $0.8 Special Education Deans 1 position per 10 high school with largest special education population Assigned to 4 high schools with largest special education population Special Education 6.0 $0.5 School Psychologist 1 position per 2,000 students in elementary and middle school 1 position per high school 1 position per 2,043 students Diagnostic & Prevention Services 5.0 $0.5 Special Education Supervisor* 1 position per 550 special education students 1 position per 642 special education students Special Education 3.0 $0.3 Student Assistance Specialist 1 position per 2 high school clusters 1 position per 2.5 high school clusters Student Services 2.0 $0.2 Tota tal 32. 32.0 $3. $3.1

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School Counselor School Social Worker Student Assistance Specialist School Psychologist

Strategic Action: Student Safety

High School Mental Health Student Support Team

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• The propos

posed ed enhance nced d staffing fing standar ndards ds:

• Reflects the additional positions required to staff every high school.
• Assigns Student Assistance Specialists by high school cluster to support the teams

as needed.

• Includes Special Education Supervisors and school based high school Special

Education Deans for program support.

• Ensures fidelity of program implementation and compliance with requirements to

support students’ IEP needs.

• The propos

posed ed high school

• l mental

al healt lth h services vices and suppor ports ts init itiat iative ive will: ll:

• Offer comprehensive resources to all high schools to promote student mental

health and wellness

• Create a UNIFI

FIED ED support team of a full time psychologist, full time school social worker and school counselor at every high school, and a part-time student assistance specialist.

High School Mental Health Services and Program Support

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• Creates unified school based teams of a full time psychologist, social worker and

school counselor at each high school for ongoing support and student accessibility on a daily basis; allows student assistance specialists to serve as part

• f the unified school based team and support student needs through enhanced

staffing standards.

• Provides extensive opportunities for the school based support team to interact

with students regularly, conduct suicide prevention programs more efficiently and effectively and provide school based mental wellness programs involving students and staff through coordinated efforts.

• Provides an internal structure of support in every high school focused on building

resiliency skills, social emotional learning and coping strategies in collaboration with student groups, and individual and group counseling programs.

High School Mental Health Support

Strategic Action: Student Safety

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• Adds 6 Special Education Deans to the 4 existing HS Deans for a total of 10

Special Education Deans at high schools with the highest special education student population for student, teacher, and program support. Deans will serve as a liaison between school administration and mental health support team to identify students for prevention and intervention services.

• Provides additional special education supervisors at the secondary level to offer

more focused support to high schools to include professional learning and assistance with program and IEP implementation.

• Builds a culture of collaboration at the school level among the special

education department staff, special education dean, special education supervisor and department chair for the leadership, management of students’ IEPs and effective implementation of inclusive practices.

High School Program Support

Strategic Action: Differentiated Resources

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Specialized Instructional Services

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The Specialized Instructional Facilitator (SIF) model is aligned with the DOI model with a specific focus:

• Supervisor, Specialized Instructional Facilitators: Provides leadership, coordination and

management of the specialized instructional services initiative for specialized reading to include implementation, monitoring, professional learning and evaluation, with an emphasis on services for students with characteristics of dyslexia.

• SIF-Reading: Builds capacity among teacher teams for specialized reading programs

and work collaboratively with teachers to offer a multi-tiered system of interventions and supports.

• SIF-Autism: Provides training and support to autism teachers in inclusive and intensive

service delivery models as part of the autism support team.

• SIF-Assistive Technology: Works collaboratively with technology resource teachers to

support teachers and contribute to the personalized learning initiative.

Specialized Instructional Facilitators

Strategic Action: Inclusive Practices

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FY18 Reallocations

PRIMARY CHANGES FTE $ in millions Specialized Instructional Facilitator 13.0 $1.2 Supervisor, Special Education 1.0 $0.1 Teacher, Special Education – Precision (15.0) $(1.4) Other Professional Salaries reduction

• ffset Enhanced Staffing Standards
• $(2.7)

Total tal (1 (1.0) 0) $( $(2. 2.8) 8)

FY18 Reallocations

Pupil Services 43

FY18 Expenditure Changes

Pupil Services

PRIMARY CHANGES FTE $ in millions Enrollment Growth 91.9 $7.1 Enhancements 32.0 $3.1 Reallocations (1.0) $(2.8) Total tal 122 22.9 .9 $7 $7.4 .4

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Our Students…An Investment in Our Future

Success

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LCP CPS S Stud uden ents ts 2016 016 Virgi ginia nia Stude udents nts 2016 016 LCP CPS S Stud uden ents ts with h Disa sabiliti bilities es Virgi ginia nia Stude udents nts with h Disa sabiliti bilities es On On-time time gra radua duatio tion rate 95.90% 91.40% 94.70% 87.90% Advan ance ced Studies udies Diplomas

• mas

71.39% 51.7% 23.04% 8.54% Stand tandard d Diplom lomas as 22.56% 36% 52.19% 48% Modifi fied ed Stand andard d Dipl plomas

• mas

0.49% 1.40% 4.76% 12% Stude udents nts pursuing suing two- or

• r

four ur-yea ear r college eges 88.80% 72% 67% 52% Stude udents nts pursuing suing emp mploy loyment ent or mi military 4.36% 14.75% 9% N/A Drop

• p-ou
• ut Rate

2.6% 5.30% 3.40% 9.60%

Empowering ALL Students to Make Meaningful Contributions to the World

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Loudoun County School Board

FY18 Superintendent’s Proposed Budget

Department of Pupil Services

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