PROPOSED BUDGET Preston County Board of Education For the Fiscal - - PowerPoint PPT Presentation

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PROPOSED BUDGET Preston County Board of Education For the Fiscal - - PowerPoint PPT Presentation

Dec 06, 2023 189 likes •639 views

PROPOSED BUDGET Preston County Board of Education For the Fiscal Year Ending: June 30, 2021 Budget Instructions County Boards of Education The proposed budget must Each County Board of must hold a public hearing be made available for

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SLIDE 1

PROPOSED BUDGET

Preston County Board of Education

For the Fiscal Year Ending: June 30, 2021

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SLIDE 2

Budget Instructions

Each County Board of Education must prepare a proposed budget for the succeeding fiscal year for each fund that the agency intends to maintain during the year and submit it to the State Board of Education for approval. County Boards of Education must hold a public hearing

  • n the proposed budget

before the proposed budget document is submitted to the State Board for approval. The proposed budget must be made available for public inspection at least 10 days prior to the hearing and must be published as a class II-O legal advertisement.

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SLIDE 3

GENERAL CURRENT EXPENSE FUND

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SLIDE 4

Funds Maintained by Preston BOE

■ General Current Expense Fund (1X):

– The general current expense fund is used as the general

  • perating fund of the board. All revenues and expenditures

except those that are required to be accounted for in another fund are accounted for in this fund.

■ County (11) - Accounts for the general operations of the county board of education ■ Excess Levy (12) – Accounts for the proceeds and expenditures of excess levy monies

– Total Operating Budget for FY21: $ $ 45,712,20 2,209

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SLIDE 5

Projected Revenues

General Current Expense Fund

GENERAL CURRENT EXPENSE FUND

ACCOUNT TITLE PROPOSED REVENUE TOTAL TAXES 12,463,904 Real/Personal Property - Regular Levy 8,015,822 Real/Personal Property - Excess Levy 4,448,082 LOCAL SOURCES 209,235 Interest 130,000 P-Card Rebate 35,000 Energy Demand Program & QZAB Credit 27,455 Reimbursements 6,780 Disposal of Property 10,000 STATE SOURCES 31,957,212 Basic State Aid 21,277,244 State Aid - Step 7a 871,598 Retirement Allocation 1,791,860 Retirement - Unfunded Liability Allocation 4,573,209 PEIA Allocation 3,443,301 FEDER FEDERAL SOURCES 76,000 Medicaid 75,000 National Forest Land 1,000 INTERFUND TRANSFERS 75,858 Indirect Costs from Special Projects 75,858 BEGINNING BALANCE 930,000 Estimated Beginning Balance 930,000 TOTAL REVENUE 45,712,209.00 $

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SLIDE 6

Revenue by Source

Comparison FY20 and FY21

■ State Sources includes changes created by HB206 in 2019 ■ Federal Source increased due to Medicaid estimate being included

Accounty Title FY20 Budget FY21 Budget Difference % Change Taxes 12,222,518 12,463,904 241,386 1.97% Local Sources 240,383 209,235 (31,148)

  • 12.96%

State Sources 29,334,096 31,957,212 2,623,116 8.94% Federal Sources 5,000 76,000 71,000 1420.00% Estimated Transfers In 77,185 75,858 (1,327)

  • 1.72%

Beginning Balance 1,050,000 930,000 (120,000)

  • 11.43%

42,929,182.00 $ 45,712,209.00 $ 2,783,027.00 $

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SLIDE 7

Projected Revenues

General Current Expense Fund

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SLIDE 8

Proposed Expenditures

General Current Expense Fund (by Function Code)

GENERAL CURRENT EXPENSE FUND

CATEGORY PROPOSED EXPENDITURES % of BUDGET Instruction 26,523,273 58% Supporting Services: Student 2,248,507 5% Instructional Staff 638,180 1% Central Administration 805,658 2% School Administration 1,895,892 4% Central Services 350,709 1% Operation and Maintenance of Facilities 4,358,979 10% Student Transportation 4,504,698 10% Food Service 44,550 0% Community Services 47,277 0% Capital Outlay 1,976,924 4% Debt Service: Prinicpal Retirement 93,384 0% Interest and Fiscal Charges 25,278 0% Transfers 520,598 1% Reserves 1,678,302 4% Total 45,712,209 100%

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SLIDE 9

Proposed Expenditures

General Current Expense Fund (by Function Code)

■ Terms: – Instr truction ion: All activities related to instruction including salaries, textbooks, services, and supplies. – Supp ppor

  • rt Services

vices:

■ Students: Attendance, social work, guidance, health services, psychologists, speech, occupational and physical therapy, and other pupil services. ■ Instructional Staff: Curriculum and instruction services, media library, professional staff development, technology. ■ Central Administration: Board expenses, superintendent’s office, assistant superintendent’s office, auditing, legal services, community relations, liability insurance, official bonds. ■ School Administration: Principal’s Office. ■ Central Services: Business office, printing/publishing, human resources, service staff development, employee assistance program. ■ Operation and Maintenance of Facilities: Maintenance, custodial, property insurance, telephone, natural gas, electric, garbage disposal, rental of buildings. ■ Student Transportation: Bus drivers, mechanics, fuel, parts, vehicle insurance.

– Fo Food Service vice: All activities related to food service activities

– Communit nity y Ser ervice ices: 4-H, public library allocation, pre-k collaborative. – Capit ital l Outla lay: Architecture and Engineering, Construction, Building Improvements. – Debt bt Ser ervice ice: QZAB, Lease Purchase. – Transf nsfer ers: Indirect Costs, Child Nutrition Program. – Reser serves es: For contingencies.

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SLIDE 10

Proposed Expenditures

General Current Expense Fund (by Function Code)

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SLIDE 11

Expenditures by Function

Comparison FY19 to FY20

FY20 Budget FY21 Budget Difference % Change Instruction 25,749,062 26,523,273 774,211 3.01% Supporting Services: Students 1,596,025 2,248,507 652,482 40.88% Instructional Staff 395,770 638,180 242,410 61.25% Central Administration 828,733 505,658 (323,075)

  • 38.98%

School Administration 1,895,360 1,895,892 532 0.03% Central Services 299,440 350,709 51,269 17.12% Operational & Maintenance 4,716,209 4,358,979 (357,230)

  • 7.57%

Student Transportation 3,965,783 4,504,698 538,915 13.59% Food Services 36,126 44,550 8,424 Community Services 20,584 47,277 26,693 Capital Outlay 1,480,000 1,976,924 496,924 Debt Service: Principal Retirement 261,116 93,384 (167,732)

  • 64.24%

Interest and Fiscal Charges 30,542 25,278 (5,264)

  • 17.24%

Transfers 400,000 520,598 120,598 30.15% Reserves 1,254,432 1,678,302 423,870 33.79% TOTAL 42,929,182 $ 45,412,209 $ 2,483,027 $ Category

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SLIDE 12

Proposed Expenditures

General Current Expense Fund (by Object Code)

GENERAL CURRENT EXPENSE FUND

OBJECT PROPOSED EXPENDITURES % of BUDGET Salaries 23,295,775 51% Employee Benefits and Fixed Costs 11,688,587 26% Professional and Technical Services 589,550 1% Purchased Property Services 2,463,214 5% Other Purchased Services 633,561 1% Supplies 3,990,547 9% Equipment 607,031 1.33% Other & Reserve 1,943,944 4% Transfers 500,000 1% Total 45,712,209 100%

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SLIDE 13

Proposed Expenditures

General Current Expense Fund (by Object Code)

■ Term rms:

– Salari ries: All professional and service salaries including substitutes – Benefits ts: FICA, retirement, workers compensation insurance, health and life insurance (PEIA), dental/optical insurance, long-term disability insurance. – Pro rofess ssional nal and Tech chnical al Servi vices es: Professional educator services, staff development, other professional services (legal, audit, architects), technical services. – Purch chase se Pro roperty ty Servi vice ces: Water/sewage, garbage disposal, snow removal, repair services, rentals. – Other Purch chased d Servic vices es: In-lieu of transportation, property and liability insurance, postage, telephone, internet, legal ads, printing/binding, travel. – Supplies: Instructional, custodial, maintenance, natural gas, electric, food, books, periodicals, software, fuel. – Equipme ment nt: Vehicles, furniture, machinery, technology related hardware. – Other: Dues and fees, debt service, reserves. – Transf sfer ers: Indirect Costs, Child Nutrition Program

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SLIDE 14

Proposed Expenditures

General Current Expense Fund (by Object Code)

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SLIDE 15

Long-Term Debt

Annual Payment Last Payment Remaining Payments Lender/Lessor QZAB: South Preston & Bruceton 96,015 $ May 2027 7 Payments UMB Bank 96,015 $ Lease Purchase Agreements: Energy Lease #1 22,865 $

  • Oct. 2020

2 Payments Crews & Associates, Inc. Energy Lease #2

  • $
  • Dec. 2019

0 Payments Bank of the Ozarks 22,865 $ Total QZAB & Leases 118,880 $

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SLIDE 16

Budget Summary

Revenue

Revenue (County) 39,462,529.00 Revenue (Step 7a) 871,598.00 Revenue (Levy) 4,448,082.00 44,782,209.00

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SLIDE 17

Budget Summary

Personnel Expense

County Excess Levy

Supplemental Salary Supplemental Salary

Personnel (County) 28,278,340.00 Personnel (Step 7a) 244,380.00 Personnel (Levy) 627,750.00 (29,150,470.00) Professional Substitutes 524,814.00 Service Substitutes 138,563.00 Overtime 65,452.00 Bus Shuttles & Bus Electricity 44,554.00 Board Members 25,658.00 Coaches - County Only 48,726.00 Retiree Premiums (Obj. 215) 124,325.00 HB206 Sick Leave Bonus (Obj. 217) 48,624.00 Unemployment (Obj. 251) 10,000.00 ProActive (Obj. 221) 12,448.00

  • Ret. Unfunded Liab. (Obj. 235)

4,573,209.00 (5,616,373.00) Operations 80,000.00 Classroom Teachers 14,540.00 Technology 15,000.00 Activities - Coaches 31,690.00 School Programs 44,028.00 Facility Use 25,846.00 (211,104.00)

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SLIDE 18

Budget Summary

Expenses

Excess Levy

Expense by Category

Step 7a Expnenses 627,218.00 Maintenance & Equipment 1,976,924.00 Operational Expenses 474,194.00 Safety & Security 247,116.00 Classroom Teachers 319,141.00 Technology 131,783.00 School Activities 116,579.00 Instructional Supplies 197,693.00 School Programs 122,221.00 Community Facility Use 23,577.00 Reserved for Contingencies 1,200,000.00 Actual Reserve Expenses (County) 5,297,816.00 County Expenses 9,804,262.00 (930,000.00) Remaining 34,977,947.00

  • Match WVEIS (009)

44,782,209.00 34,977,947.00 Estimated Deficit/Surplus Beginning Balance (007) 930,000.00 10,734,262.00 Match WVEIS (007/009) with Beginning Balance 45,712,209.00 45,712,209.00 Check:

  • (over)under
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SLIDE 19

Budget Summary

Expense Statistics

■ County: – 84% Personnel – 16% Expenses

■ 24% of 16% = Utilities ■ 24% of 16% = Transportation ■ 3% of 16% = Reserve

■ Excess Levy: – 26% Personnel – 74% Expenses

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SLIDE 20

TOTAL GENERAL FUND BUDGET Total Operating Budget For 2020 – 2021

$4 $45, 5,712, 12,209 209

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SLIDE 21

SPECIAL REVENUE FUND

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SLIDE 22

Funds Maintained by Preston BOE

■ Special Revenue Fund (61):

– The special revenue fund is used to account for funds from specific sources that are legally restricted to expenditure for specified purposes. This fund is used to account for all federal and state special projects, including the child nutrition program. – Total Special Revenue Budget for FY21: $5,424,067

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SLIDE 23

Projected Revenues

Special Revenue Fund

ACCOUNT TITLE PROPOSED REVENUE TOTAL LOCAL SOURCES 87,030 STATE SOURCES 620,641 FEDERAL SOURCES 4,216,396 TRANSFERS FROM GENERAL FUND 500,000 TOTAL REVENUE 5,424,067 $

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SLIDE 24

Projected Revenues

Special Revenue Fund

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SLIDE 25

Revenue by Source

Comparison FY19 to FY20

Accounty Title FY20 Budget FY21 Budget Difference % Change Local Sources 86,840 87,030 190 0.22% State Sources 2,349,824 620,641 (1,729,183)

  • 73.59%

Federal Sources 4,229,582 4,216,396 (13,186)

  • 0.31%

Transfers from General Fund 400,000 500,000 100,000 25.00% 7,066,246.00 $ 5,424,067.00 $ (1,642,179.00) $

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SLIDE 26

Proposed Expenditures

Special Revenue Fund (by Function Code)

GENERAL CURRENT EXPENSE FUND

CATEGORY PROPOSED EXPENDITURES % of BUDGET Instruction 2,094,391 39% Student 37,340 1% Instructional Staff 215,913 4% Central Administration

  • 0%

School Administration 265,670 5% Business 5,115 0% Operation and Maintenance of Facilities

  • 0%

Student Transportation

  • 0%

Food Service 1,089,360 20% Capital Outlay

  • 0%

Transfers to General Fund 75,953 1% Reserved 1,640,325 30% Total 5,424,067 $ 100% Currently, most grants are

budgeted to reserve. These reserved funds will be moved after July 2020.

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SLIDE 27

Proposed Expenditures

Special Revenue Fund (by Function Code)

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SLIDE 28

Expenditures by Function

Comparison FY20 to FY21

FY20 Budget FY21 Budget Difference % Change Instruction 2,418,161 2,094,391 (323,770)

  • 13.39%

Supporting Services: Students 403,480 37,340 (366,140)

  • 90.75%

Instructional Staff 492,102 215,913 (276,189)

  • 56.12%

Central Administration 6,500

  • (6,500)

School Administration 133,844 265,670 131,826 98.49% Business 4,935 5,115 180 3.65% Operational & Maintenance 141,386

  • (141,386)
  • 100%

Student Transportation 428,508

  • (428,508)
  • 100%

Food Services 1,074,980 1,089,360 14,380 1% Capital Outlay 10,000

  • (10,000)

Transfers 77,185 75,953 (1,232)

  • 1.60%

Reserves 1,875,165 1,640,325 (234,840)

  • 12.52%

TOTAL 7,066,246 $ 5,424,067 $ (1,642,179) $ Category

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SLIDE 29

Proposed expenditures

Special Revenue Fund (by Object Code)

OBJECT PROPOSED EXPENDITURES % of BUDGET Salaries 2,551,870 47% Employee Benefits and Fixed Costs 864,530 16% Purchased Prof & Tech Services 143,271 3% Other Purchased Services 20,598 0% Supplies 127,520 2% Other 1,640,325 30% Transfers 75,953 1% Total 5,424,067 $ 100%

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SLIDE 30

Proposed Expenditures

Special Revenue Fund (by Object Code)

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SLIDE 31

DEBT SERVICE FUND

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SLIDE 32

Funds Maintained by Preston BOE

■ Debt Service Fund (21):

– The debt service fund is used to account for the accumulation of resources for the payment of principal, interest, and related costs of general long-term debt.

– Total Debt Service for FY21: $3,538,500

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SLIDE 33

Proposed Revenues

Debt Service Fund

ACCOUNT TITLE PROPOSED REVENUE TOTAL TAXES 3,538,500 Real/Personal Property 3,538,500 TOTAL REVENUE 3,538,500 $

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SLIDE 34

Proposed Expenditures

Debt Service Fund

CATEGORY PROPOSED EXPENDITURES Debt Service: 3,538,500 Prinicpal Retirement 2,830,000 Interest and Fiscal Charges 708,500 Total 3,538,500 $

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SLIDE 35

BOND CONSTRUCTION FUND

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SLIDE 36

Funds Maintained by Preston BOE

■ Bond Construction Fund (31):

– Accounts for the financial resources used to acquire

  • r construct major capital facilities financed as a

result of issuing bonds.

– Total Bond Construction for FY21: $0

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SLIDE 37

Proposed Revenues

Bond Construction Fund

ACCOUNT TITLE PROPOSED REVENUE TOTAL ESTIMATED REVENUES

  • Estimated Beginning Balance
  • TOTAL REVENUE AND BEGINNING BALANCE
  • $
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SLIDE 38

Proposed Expenditures

Bond Construction Fund

CATEGORY PROPOSED EXPENDITURES ESTIMATED EXPENDITURES

  • Buildings
  • Building Improvements
  • Total
  • $
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SLIDE 39

CAPITAL PROJECTS FUND

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Funds Maintained by Preston BOE

■ Capital Projects Fund (51):

– Accounts for the financial resources used to acquire

  • r construct specific major capital facilities other

than by the sale of bonds or the reservation of monies in a permanent improvement fund.

– Total Capital Projects for FY21: $0

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SLIDE 41

Proposed Revenues

Capital Projects Fund

ACCOUNT TITLE PROPOSED REVENUE TOTAL ESTIMATED REVENUES

  • SBA Constribution
  • TOTAL REVENUE AND BEGINNING BALANCE
  • $
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SLIDE 42

Proposed Expenditures

Capital Projects Fund

CATEGORY PROPOSED EXPENDITURES ESTIMATED EXPENDITURES

  • Buildings Improvements
  • Total
  • $
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SLIDE 43