Project Management Professionals Hot Topics & Challenges Time - - PowerPoint PPT Presentation

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Project Management Professionals Hot Topics & Challenges Time - - PowerPoint PPT Presentation

Nov 28, 2023 214 likes •384 views

Project Management Professionals Hot Topics & Challenges Time Management Topic: How PMIs 7 Time Management processes make sense in real world? Presenter: Sohel Akhter, PMP, CCNA,ISMS PMP Instructor, NetCom Learning Adjunct Professor ,

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) - sohel_akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com www.NetComLearning.com

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Project Management Professionals Hot Topics & Challenges – Time Management

Presenter: Sohel Akhter, PMP, CCNA,ISMS PMP Instructor, NetCom Learning Adjunct Professor , MBA program, CUNY

Topic: How PMI’s 7 Time Management processes make sense in real world?

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) - sohel_akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com www.NetComLearning.com

Agenda

  • 47 Process defined by PMI
  • Time Management Processes
  • Develop a project schedule in real life
  • Questions?

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PMP | Time Management

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com www.NetComLearning.com

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Process Groups Total # of Processes Initiating Planning Executing Monitoring & Controlling Closing Knowledge Areas Integration 1 1 1 2 1 6 Scope 4 2 6 Time 6 1 7 Cost 3 1 4 Quality 1 1 1 3 Human Resource 1 3 4 Communication 1 1 1 3 Risk 5 1 6 Procurement 1 1 1 1 4 Stakeholder 1 1 1 1 4 Total # of Processes 2 24 8 11 2 47

PMP | Time Management

PMI’s 47 Processes

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com www.NetComLearning.com

Plan Schedule Management - Planning

Define Activities - Planning

Sequence Activities - Planning

Estimate Activity Resources - Planning

Estimate Activity Durations - Planning

Develop Schedule - Planning

Control Schedule – Monitoring & Controlling

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PMP | Time Management

7 Processes for Time Management

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com

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  • 1. Activities or tasks
  • 2. Dependencies
  • 3. Resources
  • 4. Durations
  • 5. Start Date and End Date

PMP | Time Management

Components of a project Schedule

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com www.NetComLearning.com

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  • 1. Fix holes on walls
  • 2. Sand all walls

Home Construction 1.0 Exterior 1.1 Outside Wall 1.2 Front Yard 1.3 Back Yard 2.0 Interior 2.1 Drywall 2.2 Painting 2.3 Carpeting

PMP | Time Management How to come up with activity list?

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com www.NetComLearning.com

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Start End

B A D E C

Collect Requirement Setup Server Complete Design Complete Coding End Start Complete Testing

PMP | Time Management How to come up with activity sequence?

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com

Major Milestones Durations Resources Dependency

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Dry wall 1.1 Fix holes on walls 1.2 Sand all walls Res A Res M, N 4 days 3 days 1.1 3/3 3/6 3/7 3/9 Painting 2.1 2.2 2.3 Carpeting 3.1 3.2 Baseline Baseline Actual Start Date Actual End Date

  • 1. Plan

Schedule Management

  • 2. Define

Activities

  • 3. Sequence

Activities

  • 4. Estimate

Activity Resources

  • 5. Estimate

Activity Durations

  • 6. Develop

Schedule

  • 7. Control

Schedule Start Date End Date 3/4 3/8

PMP | Time Management

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com

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Time Management Process Done During Key Outputs

Plan Schedule Management Planning Phase Schedule Management Plan Define Activities Planning Phase Activity List Activity Attributes Sequence Activities Planning Phase Project Network Diagram Estimate Activity Resources Planning Phase Resource Requirements RBS Estimate Activity Durations Planning Phase Duration Estimates Develop Schedule Planning Phase Project Schedule Schedule Baseline Control Schedule Monitoring and Controlling Work Performance Information Change Request

Time Management processes with key outputs PMP | Time Management

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com

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Schedule Management Plan: Defines how schedule will be planned, developed, managed, executed, and controlled.

  • Scheduling methodology and tools
  • Schedule baseline
  • Unit of measurements
  • Acceptable and unacceptable variances
  • Schedule change control procedures
  • Schedule reporting formats and frequency
  • Guideline on schedule variance identification and controlling
  • Rules of performance measures, such as schedule variance (SV), and

schedule performance index (SPI)

Key Outputs PMP | Time Management

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com

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Activity List: This list should have all the scheduled activities that are required to complete the project work

 Activity Attributes: Activity ID, WBS ID, name, completion date,

description, predecessor and successor, resource assigned, constraints and assumptions, level of effort etc.

 Milestone List: Milestones are considered to be major significant

events or points in the project Key Outputs PMP | Time Management

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com

Activity Resource Requirements: Resource requirement such as resource types, quantities etc for each activity in the work package is the key outputs. Resource Breakdown Structure: RBS is a graphical and hierarchical structure of the identified resources

12 Project Manager IT Team Lead Jr Programmer1 Jr Programmer2 Sr Programmer 1 QA Team Lead QA Tester1 QA Tester2 DB Team Lead DBA DB Developer Engineering Team Lead Engineering Team members Network Team Lead Network team members

Key Outputs PMP | Time Management

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com

 Activity Duration Estimates: These are the estimates of the

likely number of work periods required for each activity.

 Work Performance Measurements: Schedule variance (SV),

schedule performance Index (SPI) and other relevant measurements

 Change Requests: Change request can be generated to the

schedule baseline

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Key Outputs PMP | Time Management

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com

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PMP Bootcamp , Sohel Akhter (PMP, ISMS, CCNA) , Sohel_Akhter_pm@yahoo.com, 347-536-2811

www.NetComLearning.com

Questions?

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Project Management Professionals Hot Topics & Challenges – Time Management