Presenters: Greg Rikhoff Cheryl Betschart, County Clerk 16 FY - PowerPoint PPT Presentation

Presenters: Greg Rikhoff Cheryl Betschart, County Clerk 16 FY 17-18 Proposed Budget Presentation

Mission: Administer all federal, state, and local laws that apply to elections, voter registration, recording land documents, and issuing marriage licenses. Goal: Maintain the highest degree of integrity and accuracy, while providing exceptional customer service. Programs  Elections/Voter Registration  Deeds & Records  Marriage Licenses  Marriage Ceremonies  Archives  Board of Property Tax Appeals 17 FY 17-18 Proposed Budget Presentation

• Reduced General Election costs over $64,000 due to new Clear Ballot tabulating equipment & software • Recording revenue up 5.5% • Marriage ceremonies increased by 25% • Marriage records are now digitized and in Public Records Library. 18 FY 17-18 Proposed Budget Presentation

Voter registration 10% increase in # up 20% due to Nearly 249,000 of recorded Oregon Motor registered voters! documents Voter Law 328 Marriage 1,884 Marriage ceremonies licenses issued conducted 19 FY 17-18 Proposed Budget Presentation

FTE by Program  6.5 FTE Elections  5.5 FTE Deeds and Records and other programs Compar paris ison on Counties nties FTE per Regis ister ered ed Voters rs 400,000 30.00 350,000 25.00 300,000 20.00 250,000 Vot oter r Regis istra ratio ion 200,000 15.00 FTE FTE 150,000 10.00 100,000 5.0 .00 50,000 0 0.0 .00 Wa Washing ington Cla lackamas La Lane ne Ma Marion rion Jackson Ja Deschu hutes 20 FY 17-18 Proposed Budget Presentation

General Fund- Overall ll Budget et by Fund Elections/Voter Registration  Recording/Marriage Licenses  Board of Property Tax Appeals  County Archives  Special cial Special Revenue Fund- Reve venue Funds General al Fund 12% Statutory fee collected on 78%  most recorded documents Storage and retrieval  expenses Digital research room project  Special Revenue Election Special cial Equipment Reve venue Tabulating equipment and  Elect ctio ion software Equiptment Maintenance expense 10%  Upgrades and replacement 21 FY 17-18 Proposed Budget Presentation 

17-18 REVENUE Specia ecial Rev Electi tion n Equip. p. Special ial Reven enue ue by Fund  Investment Earnings Reven enue e Election Specia ecial Revenue venue Clerk Equip, p, 10% 10%  Other Assessment  Investment Earnings Special ial Reven enue e Gener eral l Fund 12% 12%  Recording Fee  Marriage Licenses  Marriage Ceremonies  Special Elections  Election Fees  Motor Voter Funds  BoPTA Filing Fee Gener eral l Fund 78% 78% 22 FY 17-18 Proposed Budget Presentation

17-18 EXPENSES  Elections work is 17-18 17 18 Expenses enses ongoing with respect to registration, Materia ials ls & Tran ansfe sfers petitions and Servi vice ce 4% 4% annexations. 40%  Conduct of elections is Rese serve ves s & cyclical and varies Continge ingencie cies depending on 11% whether the year is even or odd numbered.  Expenses increased due to Oregon Motor Capital ital Outla lay Perso sonnel & Voter, minimum wage & Offi fice ce Fringe Mach chin ines and postage 39% 6% 6% 23 FY 17-18 Proposed Budget Presentation

 Voter registration will continue to increase in year three of the Oregon Motor Voter law.  Succession planning continues to be a priority. Reclassification of positions better meets needs of changing technology and electronic registration. 24 FY 17-18 Proposed Budget Presentation

Safe & Healthy Vibrant Infrastructure County Communities • Clerk’s office working with • Elections office is working • Space Allocations- Potential with State Elections and a state Vital Records to move to PSB in the future vendor to provide ballot electronically deliver • Workforce Development- tracking services for voters. marriage licenses and Recent staff retirement and • Elections office has marriage license data. knowledge sharing as a implemented new ballot result tabulation processes while • Clerk’s office is working maintaining the highest with election division of level of accuracy. the Secretary of State’s • Records office is working to office to update and/ or implement digital imagining replace the Oregon for historic records, allowing Centralized Voter more efficient access for the registration system. public, other county . departments and partner agencies. • Clerk’s office is working with Department of Revenue in development of new forms for BoPTA petitioners. 25 FY 17-18 Proposed Budget Presentation

 Secretary of State’s Office/Election’s Division  Other County Clerks  State Vital Records  Department of Revenue 26 FY 17-18 Proposed Budget Presentation

 Up Next: Economic Development 27 FY 17-18 Proposed Budget Presentation

 Up Next: Budget Committee Business 80 FY 17-18 Proposed Budget Presentation