Presenters: Greg Rikhoff Cheryl Betschart, County Clerk 16 FY - - PowerPoint PPT Presentation

Presenters:

Greg Rikhoff Cheryl Betschart, County Clerk

FY 17-18 Proposed Budget Presentation

16

FY 17-18 Proposed Budget Presentation

17

Mission: Administer all federal, state, and local laws that apply to elections, voter

registration, recording land documents, and issuing marriage licenses. Goal: Maintain the highest degree of integrity and accuracy, while providing exceptional customer service.

Programs

 Elections/Voter Registration  Deeds & Records  Marriage Licenses  Marriage Ceremonies  Archives  Board of Property Tax

Appeals

FY 17-18 Proposed Budget Presentation

18

• Reduced General Election costs over $64,000

due to new Clear Ballot tabulating equipment & software

• Recording revenue up 5.5%
• Marriage ceremonies increased by 25%
• Marriage records are now digitized and in

Public Records Library.

Voter registration up 20% due to Oregon Motor Voter Law Nearly 249,000 registered voters! 10% increase in #

• f recorded

documents 328 Marriage ceremonies conducted 1,884 Marriage licenses issued

FY 17-18 Proposed Budget Presentation

19

FTE by Program

 6.5 FTE Elections  5.5 FTE Deeds and Records and other programs

FY 17-18 Proposed Budget Presentation

20

0.0 .00 5.0 .00 10.00 15.00 20.00 25.00 30.00 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 Wa Washing ington Cla lackamas La Lane ne Ma Marion rion Ja Jackson Deschu hutes

Compar paris ison

• n Counties

nties FTE per Regis ister ered ed Voters rs

Vot

• ter

r Regis istra ratio ion FTE FTE

FY 17-18 Proposed Budget Presentation

21 General Fund-



Elections/Voter Registration



Recording/Marriage Licenses



Board of Property Tax Appeals



County Archives Special Revenue Fund-



Statutory fee collected on most recorded documents



Storage and retrieval expenses



Digital research room project Special Revenue Election Equipment



Tabulating equipment and software



Maintenance expense



Upgrades and replacement

General al Fund 78% Special cial Reve venue Funds 12% Special cial Reve venue Elect ctio ion Equiptment 10%

Overall ll Budget et by Fund

17-18 REVENUE

Specia ecial Rev Electi tion n Equip. p.

 Investment Earnings

Specia ecial Revenue venue Clerk

 Other Assessment  Investment Earnings

Gener eral l Fund

 Recording Fee  Marriage Licenses  Marriage Ceremonies  Special Elections  Election Fees  Motor Voter Funds  BoPTA Filing Fee FY 17-18 Proposed Budget Presentation

22

Gener eral l Fund 78% 78% Special ial Reven enue e 12% 12% Special ial Reven enue e Election Equip, p, 10% 10%

Reven enue ue by Fund

17-18 EXPENSES

 Elections work is

• ngoing with respect

to registration, petitions and annexations.

 Conduct of elections is

cyclical and varies depending on whether the year is even or odd numbered.

 Expenses increased

due to Oregon Motor Voter, minimum wage and postage

FY 17-18 Proposed Budget Presentation

23

Perso sonnel & Fringe 39% Materia ials ls & Servi vice ce 40% Tran ansfe sfers 4% 4% Rese serve ves s & Continge ingencie cies 11% Capital ital Outla lay & Offi fice ce Mach chin ines 6% 6%

17 17-18 18 Expenses enses

 Voter registration will continue to increase in year

three of the Oregon Motor Voter law.

 Succession planning continues to be a priority.

Reclassification of positions better meets needs of changing technology and electronic registration.

FY 17-18 Proposed Budget Presentation

24

FY 17-18 Proposed Budget Presentation

25

Safe & Healthy County Vibrant Communities Infrastructure

• Space Allocations- Potential

move to PSB in the future

• Workforce Development-

Recent staff retirement and knowledge sharing as a result

• Clerk’s office working with

state Vital Records to electronically deliver marriage licenses and marriage license data.

• Clerk’s office is working

with election division of the Secretary of State’s

• ffice to update and/ or

replace the Oregon Centralized Voter registration system.

.

• Elections office is working

with State Elections and a vendor to provide ballot tracking services for voters.

• Elections office has

implemented new ballot tabulation processes while maintaining the highest level of accuracy.

• Records office is working to

implement digital imagining for historic records, allowing more efficient access for the public, other county departments and partner agencies.

• Clerk’s office is working with

Department of Revenue in development of new forms for BoPTA petitioners.

 Secretary of State’s Office/Election’s Division  Other County Clerks  State Vital Records  Department of Revenue

FY 17-18 Proposed Budget Presentation

26

 Up Next: Economic

Development

FY 17-18 Proposed Budget Presentation

27

 Up Next: Budget

Committee Business

FY 17-18 Proposed Budget Presentation

80