Presented by Joan Wabnik, Suffolk Region Director - - PowerPoint PPT Presentation

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presented by joan wabnik suffolk region director
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Presented by Joan Wabnik, Suffolk Region Director - - PowerPoint PPT Presentation

Aug 07, 2023 327 likes •653 views

Finding Time For PTA Presented by Joan Wabnik, Suffolk Region Director suffolkrd@nyspta.com 631-704-6777 1 Goals F For r This S s Sessi ession To learn new planning and organizing strategies To find more time for PTA To get

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Presented by Joan Wabnik, Suffolk Region Director suffolkrd@nyspta.com 631-704-6777

Finding Time For PTA

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Goals F For r This S s Sessi ession

  • To learn new planning

and organizing strategies

  • To find more time for

PTA

  • To get my busy life into

better balance

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Yesterday’s PTA

Involvement-Fundraising Parents as helpers Not involved in decision making Engagement without responsibility

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Our ur Cha Chang nging PTA TA

  • Child Advocates
  • Parents are stakeholders
  • Parents as partners
  • Administrators’ and Teachers’

expectations

  • Empowerment equals

Responsibility

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NEW OPPORTUNI UNITIES FOR INV NVOLVE VEMENT

  • What are some examples of

relevant PTA involvement in our society?

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How do w do we e spen pend ou

  • ur

time me

17 hours a day

  • Sleep
  • Work

7 hours a day

  • Community
  • Family
  • Home (housekeeping)
  • Leisure
  • PTA

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PTA: T The he Grea eat Vo Vortex

  • Holding multiple positions
  • Obligations
  • No one else will do it
  • What is just one more little

thing

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HELP!!! Stop Me Before I Volunteer Again!

Do you feel:

  • Disappointed?
  • Discouraged?
  • Underappreciated?
  • BURNT OUT!!!!

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Is Ther here E e Ever er En Enou

  • ugh

gh T Time?

  • What are the top ten

biggest time wasters?

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Top Ti Time Wa Wasters

  • Crises
  • Telephone calls/ messaging
  • Checking email
  • Lack of /or poor planning
  • Attempting to do too much
  • Not delegating
  • Personal disorganization
  • Lack of self discipline
  • Inability to say NO
  • Procrastination

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Making g Choice ces Th That Ar Are R e Right For

  • r

Yo You

  • Do you work outside the

home?

  • How many children do you

have?

  • What are their ages?
  • Other personal/family
  • bligations?
  • What are your expectations?

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Mak ake t e the e Mos

  • st of
  • f

You

  • ur Ti

Time

  • Be goal oriented
  • Always have a plan
  • Prioritize
  • Pick PTA jobs you enjoy!
  • Involve your family
  • Maximize your efforts

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Mapping Your Ti Time

  • Find out exactly how you spend

your time

  • Include everything
  • Be honest with yourself
  • Do this for two weeks
  • Time usage patterns will emerge

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Tips and nd St Strategi egies es

  • Clear your dining table or work area
  • Make a “To Do List”
  • Schedule tasks
  • Do the hardest job first
  • Fix personal deadlines
  • Take breaks as needed
  • Limit talk time & plan what you will say
  • File paperwork
  • File paperwork
  • Don’t be a perfectionist
  • Don’t procrastinate

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The “ e “To Do Do List st”

  • Your best tool!
  • Keeps you on track
  • But remember:
  • Don’t fight your internal clock
  • Remain flexible!

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Ac Achieving ng Bal alan ance ce

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Fun undraising f for

  • r Not
  • t f

for

  • r Prof
  • fit

Or Organizations ns

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Fundraising and PTA

  • The primary emphasis in PTA should be

the promotion of the PTA mission and the purposes of PTA. The real working capital of a PTA lies in its members, not in its treasury. Fundraising is not a primary function of PTA. nyspta.org-leaders-resource guide-section 5- finance

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Why Do We Need to Fundraise?

  • Support programs
  • Support student success
  • Engage families
  • Improve the Health and Safety
  • f students and families
  • Increase access to arts

education

  • Celebrate advocacy and

diversity

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Regulations

  • The framework for how a PTA

should conduct its fundraising is determined by the policies of the National PTA and the government regulations for 501(c)(3) tax exempt organizations.

  • 3 to 1 rule: for each (1) fundraiser

there should be 3 events.

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PTA INCOME

  • Annual membership dues are a primary

source of funds for PTAs; some PTAs are able to do excellent work with no financial resources other than their

  • dues. However, special projects and

programs may require additional funds. If dues are not sufficient to finance a PTA’s work, supplementary funds may be raised within the context of the mission and purposes of the PTA.

  • Any funds generated by a PTA, including

the local portion of dues (not state or national portions of dues), should be budgeted for purposes that advance PTA work.

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YEARLY BUDGET AND PLANNING

PTAs should begin each year with specific goals in mind and should identify strategies for reaching those goals before determining the dollar amount needed in a fundraising event. Only those funds necessary to meet the needs of the year’s activities and projects, as outlined in the PTA’s budget, should be raised.

One well-planned fundraising project will usually raise whatever funds are needed to finance the year’s activities. If the fundraising event is to reflect the high principles of the association, it will have educational, social, or recreational value in itself.

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A PTA renders a greater service by working to secure adequate funding for programs that have an enduring benefit than by purchasing equipment for schools.

PTAs should NOT contribute to the problem

  • f inequities within a

school district by excessive fundraising.

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Investigate the rules

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  • Before undertaking any financial

enterprise, a PTA should check with school, local and state authorities to determine whether the planned activity is prohibited by state or local law or by school policy, or whether the PTA requires any special permit.

  • PTA’s should call the insurance

company, AIM, to be sure any undertaking is covered.

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Ways and Means Committee

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  • Executive committee

members

  • Chairman
  • School staff
  • Parents
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Steps to National PTA School of Excellence

Enroll Baseline survey Determine

  • bjectives

Complete initial application Follow roadmap to excellence Final survey Final application Celebrate your excellence

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Awards and Grants pta.org

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  • Nation PTA School of Excellence $2000
  • Mary Lou Anderson Reflections Arts

Enhancement Grant

  • State Family Engagement Challenge
  • Transformative Family Engagement &

Whole Child Learning Grant

  • Jan Harp Domene Award
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Awards and Grants - 2019 pta.org

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  • Stem and Families Science

Festival Grant-Sponsored by Bayer October 15, 2019 - March 31, 2020

  • Stem and math Night Grant

–Sponsored by MathnasiumOctober 15, 2019 - March 31, 2020

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NYS PTA ALLIANCE PARTNERS NYSPTA.ORG

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  • BOOSTERTHON-FUN RUNS
  • LIFE TOUCH

PHOTOGRAPHERS

  • BRIGHTER TOMORROW

EVENTS

  • MEMBERHUB
  • CHALKBOARD REWARDS
  • TRAFFIC SAFETY EVENT-

info@nyspta.org

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Fundrai aising m g mad ade simple

  • The HOS Solution is a simple yet

revolutionary

  • program that redefines how to perceive and
  • participate in fundraisers. No more selling
  • unwanted or overpriced products and

service.

  • This entire program is built around a

mentality

  • of Win-Win. If someone buys a product or

service, or joins a program,

  • both the supporter and the school benefit.

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Region/Council/Unit

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  • Regional Grants
  • Region awards and-

Scholarships