Presentation: Coronavirus Response 11 This Meeting Overview Stay - - PowerPoint PPT Presentation

Presentation: Coronavirus Response

11

Overview

2

This Meeting

• Stay Home, Stay

Healthy Order

• Changes to Open

Public Meetings Act

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Overview

3

The Big Picture

• T

est of Emergency Response

• Services still being provided
• Challenges

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Overview

4

Administration

• Collaborating with partners for uniform

regional response:

– Pierce County – East Pierce Fire & Rescue – Sumner Bonney Lake School District – Stafford Suites – Gordon Family YMCA – State of Washington – Congressman Denny Heck – Cities of Bonney Lake & Puyallup – Pierce County Library

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Overview

5

Community Dev.

• Communicate with businesses with info &

check in—email, survey & phone calls

• Called banks about CARES Act loans
• Adding info to website for businesses
• Promoting open food establishments
• Joining to get/provide info with

– Puyallup-Sumner Chamber – EDB – Tacoma-Pierce County Chamber – Sumner Downtown Promotions Association

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Overview

6

Cemetery

• Ongoing maintenance to prevent spoilage

(mowing, etc.)

• Conduct burials/funerals per the Stay

Home, Stay Healthy order

• Updating Cemetery Master Plan
• Responding to calls remotely
• Adjusted for social distancing

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Overview

7

Parks

• Parks closed/Trail open
• Garbage pick-up 3 days/week
• Checking closed signs/tape
• Disinfecting benches & garbage cans
• Assisting Custodial as needed for

disinfecting

• Cut mowing in half—just enough to

prevent spoilage

• Planning and coordinating future projects

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Overview

8

Facilities

• Sanitizing, cleaning & garbage collection

at City facilities

• Address custodial needs as arise

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Overview

9

Human Resources

• Created project and hour types for payroll

& tracking of COVID-19-related salaries.

• Implemented Pandemic Response Plan
• Implemented Families First Coronavirus

Response Act Policy

– Expanded FMLA to employees staying home – Provided 80 hours of emergency sick leave to all employees dealing with the effects of COVID-19

• Met with two unions regarding leave and

social distancing.

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Overview

10

Senior Center

• Closed to public since mid-March
• Staff onsite to answer phone calls and

distribute meals.

• Approx. 30 cooked meals/day given out.

Thank you Catholic Community Services!

• Staff corresponding with seniors regularly

though cards, letters and wellness phone calls.

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Overview

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Utilities

• Promoted on-line payment
• Suspended March Utility Shut-Offs
• Suspended April Penalties and Shut-Offs
• Mailed notification with April statements

about ability to make payment plans

• Drafting “Notice of Past Due Account” to

keep delinquent customers informed

• Took advantage of business closures to

upgrade commercial water meters on Main Street and Industrial area.

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Overview

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Municipal Court

• Followed WA Supreme Court order

suspending all cases and hearings

• New charges being filed are getting

May or June court dates

• If necessary, certain cases will either be

done telephonically or in a mostly empty courtroom that is closed to the public while following proper social distancing guidelines

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Overview

13

Information Technology

• Equipped most City Hall employees with

computers, phones & access to work remotely

• Created phone tree for main phone line, so

callers can follow automated prompts to be directed appropriately

• Set up Go To Meeting account/users
• Providing Helpdesk support to all users

while working remotely

• Distributed IT
• related training resources

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Overview

14

Police

• Most support staff are telecommuting.
• Chief, Deputy Chief, detectives, and records

staff alternating days at work to reduce workplace exposure.

• Patrol staff have adequate PPE and supplies

to perform their duties.

• Implemented special response guidelines

and workplace social distancing to increase

• fficer safety.
• Calls for service are substantially down.
• New lateral officer still scheduled to start

April 16th

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Overview

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Police - Regional

• State & County updates daily
• Weekly law enforcement call with

County Dept of Emergency Management

• Enacted emergency mobilization plan

for mutual aid police coverage

• Streamlined testing process for

all first responders

• Connected local company to provide

masks to FBI nation-wide, JBLM, etc.

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Overview

16

Animal Control

• Shelter is closed to the public
• Continue to house and care for

animals, including food pantry upon request

• Field responses have not been

impacted

• Calls for service are dramatically

down.

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Overview

17

Public Works

• SR410/Traffic Avenue continues with social

distancing measures in place

• Other projects are made safe and then

suspended until order lifted

• Shops continue with urgent projects/those

that allow for social distancing

• Wastewater Treatment Facility continues

with social distancing measures in place

• Report a Problem still works, so use it to

report PW issues

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Overview

18

Development Svcs.

• Continuing to accept and process permit

applications

– Prioritizing essential services related permits – Goal is to have as many permits ready when Stay at Home order is lifted

• Construction inspections only for essential

projects/activity

• Code Enforcement continues—with

realistic timelines for compliance

• EnerGov implementation progressing

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Overview

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Legal

• Interpreting & clarifying response to Order

and its enforcement

– Engage in conversation w/6’ of distance – Extreme cases of individuals violating, consider criminal charges – Extreme cases of businesses violating, revoke license, consider further action – Determining what is and is not “essential” for construction – For “grey area” projects, request contractor

• btain waiver from the State to continue

inspections

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Overview

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Finance

• Reviewing likely revenue impacts on sales

tax, property tax, real estate excise tax, motor vehicle fuel tax

• Conservatively, estimating a $1.5M impact

to the General Fund

• Adjusting cash flow due to delayed date for

Property Tax payment

• Continue to process payments, mostly

remotely, thanks to conversion to Munis software

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Overview

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Finance

• Identifying expenses in the General Fund

that can be eliminated or deferred:

– Unused remediation funds already budgeted – Eliminate $80,000 for Volunteer Sidewalk Program – Eliminate/defer $60,000 for the City Hall reader board – Eliminate 2020 seasonal hiring in CD and Communications; re-program seasonal hiring in Public Works to utilities (requires a re-working of the work plan) for an anticipated savings of $55,000 – Defer hiring of the new police officer until 2021 for an anticipated savings of $75,000 – Eliminate $50,000 budgeted software support (absorbed in Information Systems Fund) and $12,000 Fire Pension Actuarial Study in Finance Department

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Overview

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Finance

• Future potential sources of revenue:

– One Time Funds:

• Accessing City Council Strategic Reserves (property

tax reserve)

• Accessing Contingency Fund Reserves

(requires a City Council supermajority)

• Using proceeds from the Red Apple sale

– Deferring interfund loan payments (YMCA Commitment and Main Street Property Acquisition)

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Overview

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Communications

• Keeping messages going for information,

partnership and comfort/humor

• Updating website daily including posts

related to coronavirus, resources for businesses, dining options, and FAQs

• Posting to social media daily
• E-news continuing weekly
• Remote coordination of spring newsletter
• Assisting with messages for all departments
• Updating signage as necessary

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Questions?

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