PDF 2.0 New and Improved Features Supporting More Workflows MATT - PowerPoint PPT Presentation

PDF 2.0 New and Improved Features Supporting More Workflows MATT KUZNICKI DUFF JOHNSON Datalogics PDF Association

PDF 2.0 New and Improved Features Supporting More Workflows

Agenda About us and about PDF 1 Important new features of PDF 2.0 2 Improved features of PDF 2.0 3 More workflows 4 Deployment considerations 5

About us MATT DUFF KUZNICKI JOHNSON Chief Product Officer Consultant Datalogics Executive Director Chairman PDF Association PDF Association Duff recently learned how to make a pear pie Matt once tied a balloon animal with his bare hands

PDF is a quarter-century old PDF 2.0 (ISO is the first major update to PDF was first PDF 1.7 became PDF in 10 years published ISO 32000-1 A large, diverse 32000-2) ecosystem of PDF 1993 2017 2008 support brings: Unparalleled usefulness Interoperability Specialization 1994 - 2007 2008 - 2018 7 major revisions 1 major revision to the ISO PDF to the Adobe standard specification

PDF dominates • Trillions of PDF files SINCE • Billions of users • Hundreds of millions of devices 1993 • Thousands of hardware/software combinations • Over 2.2 billion PDF files on the web • Over 20 billion PDF files in Dropbox IN • Airbus, Boeing, and the U.S. Dept. of Justice each have over 1 billion PDFs 2016 • 2 billion PDFs are opened every year in Outlook.com • 73 million new PDF files are saved every day in Google Drive and Mail • 60% of non-image attachments are PDFs in Outlook Exchange Enterprise

Context: mind-share

Context: PDF mind-share

PDF: now an open standard for a decade PDF is a freely implementable ISO standard There are now many commonly used PDF viewers on the market Many users now view PDF files on (a) browsers and (b) mobile devices, both with limited subsets of full functionality Numerous 3rd parties compete with server, desktop, and mobile PDF creation, editing, and viewing software

What PDF 2.0 is The culmination of almost a decade of work in evolving the format to: Bring PDF up-to-date with modern practices and use cases Clarify ambiguities and purge application dependencies Remove technologies not widely implemented (e.g. OPI, Flash, XFA) Include hundreds of refinements to existing features, especially rendering, metadata, accessibility, and reuse of PDFs Correct errors and omissions in PDF 1.7 Incorporate improvements and feedback from decades of implementations

What PDF 2.0 is not An entirely new file format: PDF 2.0 retains the syntax and concepts of earlier PDF versions A major break from the past: PDF 2.0 was designed to behave as predictably and reliably as possible when viewed or printed with PDF 1.x processors. Today, many PDF 1.7 programs that can open PDF 2.0, will view and print PDF 2.0 files well enough for many users An either/or proposition: PDF 1.x and PDF 2.0 files will co-exist together for many years into the future. It’s necessary to plan for both, and especially so for PDF processors

IMPORTANT NEW FEATURES

Rendering and printing enhancements New rendering capabilities: Black point compensation support - better, BUSINESS CASES more predictable color conversion Mixing hints and CxF spectral data - better, Print-stream management more precise ways to specify spot color characteristics and interaction (enhanced efficiency) characteristics PDF 2.0 makes a common Page-level output intents allow for diverse understanding easier color characteristics in PDFs combined from (enhanced reliability) various sources Improvements to transparency and halftone handling

Associated files: PDF as data container A mechanism to associate alternative representations, source files or machine- BUSINESS CASES readable data with portions of PDF files Utilization does not require PDF 2.0-aware Data payloads (e.g., for automated PDF viewers; many current PDF processors invoice processing (cf. ZUGFeRD) already understand embedded files Source files for PDF visual elements (e.g. application files) Encrypted images or PDF content items for workflows where some PDF content needs to be secured before printing

Security and authentication Encryption updates: more secure algorithms supported for better file security (AES-256, BUSINESS CASES SHA-256) New “Unencrypted Wrapper document” feature Secured document within an unsecured “envelope” document State-of-the-art digital signature support Electronic authentication / revocation Long-Term Validation (LTV) signature support Archiving / GDPR* Regulatory requirements *General Data Protection Regulation

Accessibility The mechanism for "tagging" visual elements with their corresponding meaning has been BUSINESS CASES dramatically overhauled and simplified, reducing the cost of support for these features in both PDF writers and processors Accessible PDF needs per WCAG* 2.0, PDF/UA, Section 508, AODA*, New structure tagging elements and attributes to etc. facilitate richer, more useful document semantics Re-use of PDF content (e.g., reflow ARIA added to list of standard structure attribute into HTML) owners Many improvements to PDF 2.0’s tagging are applicable to PDF 1.7 implementations *Web Content Accessibility Guidelines *Accessibility for Ontarians with Disabilities Act

Other improvements Associated files are based on embedded files (1998), and were already defined in PDF/A-3 (2012) 256-bit AES encryption and hash algorithms Digital signatures for: • Tamper and change detection • Authentication of the document’s source (attestation) • Revocation of an existing document or signature Document and element metadata • Element and content reuse via document part (DPart) metadata

WORKFLOWS

Accessibility and read aloud Improvements to Tagged PDF and accessibility make it easier to generate PDFs optimized for: Assistive Technology Read-Aloud Software (including screen readers) (text to speech) “ ”

Automated content extraction Improvements to Tagged PDF and semantic structuring facilitate automated content extraction: More reliable indexing, text Easier content ingestion Semantics preservation extraction and reuse into machine learning and enhances content translation big data processors and analysis

Enhanced proofing More reliable rendering and printing enhances proofing: Capable of more accurate More precise and dynamic Combining PDF with different color representation and modeling of multiple ink output intents without color conversion interactions conversion

Data delivery Associated Files make it easier to deliver supplementary information enclosed within a human-readable PDF: Machine-readable Auxiliary content Rich content Dynamic content content

Safe, secure content delivery Advanced encryption and digital signature capabilities make it easier to: Securely deliver private Initiate, negotiate, and Assure end users that the documents with a non- close agreements all document has not been private “cover letter” within a single PDF altered since creation

Are these r eally “new” workflows? NO PDF 2.0 doesn’t introduce these workflows PDF 2.0 makes these workflows easier and the results better PDF 2.0 improves the PDF platform for electronic document output, product and application development while lowering development and support costs

DEPLOYMENT

Deployment considerations PDF 2.0 deployment timeframes are dictated by the relevant workflow PRIVATE CLOSED OPEN WORKFLOWS WORKFLOWS WORKFLOWS

Deployment: private workflows You have complete control over both PDF producer and consumer Freely enable Aggressive Broadest PDF 2.0 deployment potential for features new and timeline potential improved feature uptake

Deployment: closed workflows Known and knowledgeable PDF producers and consumers Discuss PDF Deployment Understanding Broad 2.0 features timeline may potential for of PDF 2.0 to enable vary for new and feature different PDF improved support in 2.0 features feature complete workflow uptake required

Deployment: open workflows General purpose PDF distribution to mass audience of end-users Consider the Feature Plan for Plan to multitude of roll-out has PDF 2.0 support PDF 2.0 and PDF options for to be more viewing/editing selective 1.x for the until viewers’ foreseeable support for future PDF 2.0 is the general case

Summary PDF 2.0 is an evolution of PDF, not a revolution 1 PDF 2.0 brings greater reliability and makes 2 advanced PDF features easier to use PDF 2.0 and PDF 1.x files will both be present in 3 the years to come PDF 2.0 helps make customer communication 4 better and easier

QUESTIONS & WRAP UP

THANK YOU! MATT KUZNICKI DUFF JOHNSON Chief Product Officer Consultant Datalogics Executive Director Chairman PDF Association PDF Association pdfa.org datalogics.com duff.johnson@pdfa.org mattk@datalogics.com

PDF 2.0 New and Improved Features Supporting More Workflows MATT KUZNICKI DUFF JOHNSON Datalogics PDF Association +1.312.853.8319 +1.617 283.4226 mattk@datalogics.com duff.johnson@pdfa.org