PDF 2.0 New and Improved Features Supporting More Workflows MATT - - PowerPoint PPT Presentation

PDF 2.0

New and Improved Features Supporting More Workflows

MATT KUZNICKI

Datalogics

DUFF JOHNSON

PDF Association

New and Improved Features Supporting More Workflows

PDF 2.0

Agenda

1 2 3 4 5

About us and about PDF Important new features of PDF 2.0 Improved features of PDF 2.0 More workflows Deployment considerations

About us

MATT KUZNICKI

DUFF JOHNSON

PDF is a quarter-century old

1993

1994 - 2007

2008

2008 - 2018

2017

A large, diverse ecosystem of PDF support brings:

Unparalleled usefulness Interoperability Specialization

PDF dominates

SINCE 1993 IN 2016

• Trillions of PDF files
• Billions of users
• Hundreds of millions of devices
• Thousands of hardware/software combinations
• Over 2.2 billion PDF files on the web
• Over 20 billion PDF files in Dropbox
• Airbus, Boeing, and the U.S. Dept. of Justice each have over 1 billion PDFs
• 2 billion PDFs are opened every year in Outlook.com
• 73 million new PDF files are saved every day in Google Drive and Mail
• 60% of non-image attachments are PDFs in Outlook Exchange Enterprise

Context: mind-share

Context: PDF mind-share

PDF: now an open standard for a decade

PDF is a freely implementable ISO standard There are now many commonly used PDF viewers on the market Many users now view PDF files on (a) browsers and (b) mobile devices, both with limited subsets of full functionality Numerous 3rd parties compete with server, desktop, and mobile PDF creation, editing, and viewing software

What PDF 2.0 is

The culmination of almost a decade of work in evolving the format to:

Bring PDF up-to-date with modern practices and use cases Clarify ambiguities and purge application dependencies Remove technologies not widely implemented (e.g. OPI, Flash, XFA) Include hundreds of refinements to existing features, especially rendering, metadata, accessibility, and reuse of PDFs Correct errors and omissions in PDF 1.7 Incorporate improvements and feedback from decades of implementations

What PDF 2.0 is not

An entirely new file format: PDF 2.0 retains the syntax and concepts of earlier PDF versions A major break from the past: PDF 2.0 was designed to behave as predictably and reliably as possible when viewed or printed with PDF 1.x processors. Today, many PDF 1.7 programs that can open PDF 2.0, will view and print PDF 2.0 files well enough for many users An either/or proposition: PDF 1.x and PDF 2.0 files will co-exist together for many years into the

• future. It’s necessary to plan for both, and especially so for PDF processors

IMPORTANT NEW FEATURES

Rendering and printing enhancements

Black point compensation support - better, more predictable color conversion Mixing hints and CxF spectral data - better, more precise ways to specify spot color characteristics and interaction characteristics Page-level output intents allow for diverse color characteristics in PDFs combined from various sources Improvements to transparency and halftone handling

BUSINESS CASES

Print-stream management (enhanced efficiency) PDF 2.0 makes a common understanding easier (enhanced reliability) New rendering capabilities:

Associated files: PDF as data container

A mechanism to associate alternative representations, source files or machine- readable data with portions of PDF files Utilization does not require PDF 2.0-aware PDF viewers; many current PDF processors already understand embedded files

BUSINESS CASES

Data payloads (e.g., for automated invoice processing (cf. ZUGFeRD) Source files for PDF visual elements (e.g. application files) Encrypted images or PDF content items for workflows where some PDF content needs to be secured before printing

Encryption updates: more secure algorithms supported for better file security (AES-256, SHA-256) New “Unencrypted Wrapper document” feature State-of-the-art digital signature support Long-Term Validation (LTV) signature support

Security and authentication

BUSINESS CASES

Secured document within an unsecured “envelope” document Electronic authentication / revocation Archiving / GDPR* Regulatory requirements

The mechanism for "tagging" visual elements with their corresponding meaning has been dramatically overhauled and simplified, reducing the cost of support for these features in both PDF writers and processors New structure tagging elements and attributes to facilitate richer, more useful document semantics ARIA added to list of standard structure attribute

• wners

Many improvements to PDF 2.0’s tagging are applicable to PDF 1.7 implementations

Accessibility

BUSINESS CASES

Accessible PDF needs per WCAG* 2.0, PDF/UA, Section 508, AODA*, etc. Re-use of PDF content (e.g., reflow into HTML)

Other improvements

Associated files are based on embedded files (1998), and were already defined in PDF/A-3 (2012) 256-bit AES encryption and hash algorithms Digital signatures for:

• Tamper and change detection
• Authentication of the document’s source (attestation)
• Revocation of an existing document or signature

Document and element metadata

• Element and content reuse via document part (DPart) metadata

WORKFLOWS

Accessibility and read aloud

Improvements to Tagged PDF and accessibility make it easier to generate PDFs optimized for:

Read-Aloud Software Assistive Technology (including screen readers) (text to speech)

“ ”

Automated content extraction

Improvements to Tagged PDF and semantic structuring facilitate automated content extraction:

More reliable indexing, text extraction and reuse Easier content ingestion into machine learning and big data processors Semantics preservation enhances content translation and analysis

Enhanced proofing

More reliable rendering and printing enhances proofing:

Capable of more accurate color representation and conversion More precise and dynamic modeling of multiple ink interactions Combining PDF with different

• utput intents without color

conversion

Data delivery

Machine-readable content Auxiliary content Rich content Dynamic content

Safe, secure content delivery

Advanced encryption and digital signature capabilities make it easier to:

Securely deliver private documents with a non- private “cover letter” Initiate, negotiate, and close agreements all within a single PDF Assure end users that the document has not been altered since creation

Are these really “new” workflows?

PDF 2.0 doesn’t introduce these workflows PDF 2.0 makes these workflows easier and the results better PDF 2.0 improves the PDF platform for electronic document output, product and application development while lowering development and support costs

NO

DEPLOYMENT

Deployment considerations

PDF 2.0 deployment timeframes are dictated by the relevant workflow

PRIVATE WORKFLOWS CLOSED WORKFLOWS OPEN WORKFLOWS

You have complete control over both PDF producer and consumer

Deployment: private workflows

Freely enable PDF 2.0 features Aggressive deployment timeline potential Broadest potential for new and improved feature uptake

Known and knowledgeable PDF producers and consumers

Deployment: closed workflows

Discuss PDF 2.0 features to enable Deployment timeline may vary for different PDF 2.0 features Broad potential for new and improved feature uptake Understanding

• f PDF 2.0

feature support in complete workflow required

General purpose PDF distribution to mass audience of end-users

Deployment: open workflows

Consider the multitude of

• ptions for

viewing/editing Feature roll-out has to be more selective until viewers’ support for PDF 2.0 is the general case Plan for PDF 2.0 Plan to support PDF 2.0 and PDF 1.x for the foreseeable future

Summary

1 2 3 4

PDF 2.0 is an evolution of PDF, not a revolution PDF 2.0 brings greater reliability and makes advanced PDF features easier to use PDF 2.0 and PDF 1.x files will both be present in the years to come PDF 2.0 helps make customer communication better and easier

QUESTIONS & WRAP UP

THANK YOU!

MATT KUZNICKI

Chief Product Officer Datalogics Chairman PDF Association datalogics.com mattk@datalogics.com

DUFF JOHNSON

Consultant Executive Director PDF Association pdfa.org duff.johnson@pdfa.org

PDF 2.0

New and Improved Features Supporting More Workflows

MATT KUZNICKI

Datalogics +1.312.853.8319 mattk@datalogics.com

DUFF JOHNSON

PDF Association +1.617 283.4226 duff.johnson@pdfa.org