PARENT WELCOME MEETING Saturday, August 11, 2018
Important Documents Musician’s Handbook (on our website) School Participation Form (pick up on your way out) Season Calendar (in Musician’s Handbook online) This Presentation (we’ll email it to you!)
How to Reach Us Office Hours: Mondays: 2:00-6:00pm Wednesdays: 2:00-6:00pm Fridays: 10:00am – 1:00pm *other days and times by appointment Norlynn Blocker Price Executive Director 505.875.1319, ext 117 norlynn@aysmusic.org Bea Strong Assistant Director 505.875.1319, ext 127 Chamber Music Coordinator bea@aysmusic.org Sayra Siverson Artistic Director 505.875.1319, ext 105 sayra@aysmusic.org Yvonne Ortiz Financial Coordinator 505.888.9400 yvonne@aysmusic.org
Albuquerque Youth Symphony Program 2018-2019 Board of Directors Teresa Salazar, AYSP Parent, Operation Tess Pallozzi AYSP Parent President/Treasurer Business Manager, Leidos, Inc. Scott Haurbrich, R&D Director, STA Tyler North Director of Bands, Sandia Vice-President Technologies HS Lori Bencoe, Partner, Bencoe & LaCour Law, David Peercy President, APS Board of Secretary PC Education Joe Gershin APS Performing Arts Manager, Michael Ragsdale AYSP Parent, Executive VP Department of Fine Arts and Chief Risk Officer, Goldwater Bank, NA Eric Lau Chair of Music Department, Kurt Schmidt RRPS, Assistant Principal, UNM Desert Ridge MS Mary Lee Martin APS Board of Education, Michael Stordahl VP, Business Service Retired Officer, Nusenda Credit Union
Fun Fact #1 About Mr. Upton Mr. Upton obviously loves music. If you were to look at the play lists on his iPhone, you would find the following types of music: a. a combination of classical, country & western and rock music b. a combination of classical, rock and heavy metal music c. hip hop music d. a combination of jazz and rock music e. classical music
Musician’s Handbook on the AYSP Website
STAY INFORMED! WEBSITE - www.aysmusic.org ENSEMBLE PAGE - www.aysmusic.org → Programs → [Your Student’s Ensemble] READ & HEEDS - email alerts from AYSP admin staff sent to students and parents with general program information, action items Be s REHEARSAL NOTES - emails from conductors sent to students practice direction, rehearsal notes QUARTER NOTES - ( EMAIL NEWSETTERS) “Join Our Newsletter” on Home Page yo@aysmusic.org - emails from Youth Orchestra Parent Managers SOCIAL MEDIA - “Albuquerque Youth Symphony Program” “ aysmusic ”
Parking and Carpool Carpool if possible! If you are interested in finding a carpool partner, email Bea at bea@aysmusic.org Do not block neighbors’ driveways Additional parking at GM Automotive (west of our building) Drop-Off and Pick-Up Traffic Circle
AYSP Rehearsal Drop-Off/Pick-Up ENTER NO PARKING NO ENTRY EXIT
Concert Tickets 2018-2019 Season Concert Dates: Sunday, November 11, 2018 – 3:00pm – Popejoy Hall [Week of December 11-16 – TBA] optional community outreach concert Sunday, April 28, 2019 – 5:00pm – Popejoy Hall Tickets $10 each Purchase Popejoy Hall Tickets on AYSP website 2 weeks before each concert General Admission – Open Seating
APS School Tour Thursday, November 8, 7:00am – Noon Location TBA This performance is required Excused absence from school
Fun Fact #2 About Mr. Upton Mr. Upton’s dog has an interesting mark on her face, in the shape of: a. a heart b. an exclamation point c. a water drip d. an eighth note e. a bow tie
Tuition and Fees Option 2 payments are due by October 19, 2018 Option 3 payments – set up payment schedule with Yvonne Ortiz last Option 3 payment due December 1, 2018 Chamber Music Program - $60 per semester in addition to program tuition Uniform Fee
Uniforms Uniform Fee: $65 Students being fitted today – will bring home the Uniform Fitting form with link to order Order Uniforms Online – information on form Order Deadline: August 15 Payment Deadline: August 20
Where AYSP Funding Come From? AYSP Sources of Income Fundraising, 24% Giving/Grants, 25% Earned Income, 51% Giving/Grants Earned Income Fundraising
Where Does All the Money Go? AYSP Operating Expenses Facility Fundraising/Advertising Administration 4% /Marketing 17% 4% Program Expenses 75% Program Expenses Administration Facility Fundraising/Advertising/Marketing
Family Fundraising Expectation Options This season, AYSP offers families four fundraising options to satisfy the $100 per family fundraising expectation: 1. Fall – Sell 20 Dozen Luminarias to NEW customers The online order form will have a field where new customers can type the name of the student/family to be credited for the sale. This is how we track family participation. Note: These sales are in addition to student contribution of folding luminaria bags and student/parent volunteering during the Luminaria assembly/delivery day and/or open house. 2. Spring – Experience New Mexico! Raffle Students and parents who sell at least 10 raffle tickets (at $10 each) will have met their $100 fundraising commitment. 3. Donate to AYSP online or by check - $100! 4. Introduce us to a Sponsor Do you own a business or know a local business owner who may be interested in sponsoring a concert or donating goods or services to AYSP in the amount of $100 or more?
Fun Fact #3 About Mr. Upton In his spare time, Mr. Upton likes to spend time: a. Playing video games b. Tinkering with old cars c. Playing basketball d. Jet skiing e. Watching comedy skits on YouTube
AYSP School Participation Policy All members of AYSP must be enrolled as regular members of their curricular school band or orchestra, if available, for the duration of their participation in AYSP . This is an important statement of support for school music programs which serve a broad range of students with varying levels of ability. We expect AYSP musicians to participate in and be leaders of those school programs. By participating in school music programs, students benefit from playing every day, become better sight-readers and musicians, and play an important part in helping to build strong music programs in our schools and community. School Participation Forms must be turned in by August 31 Return form during rehearsal to a Parent Manager OR Scan completed form and email to bea@aysmusic.org
AYSP STUDENT ATTENDANCE POLICY Like every sports team, participation in a symphony orchestra is a team activity . Each musician has been individually selected and placed in his or her ensemble to play an important, individual role. When a player – whether on a sports team or in a musical ensemble – is missing, the entire ensemble suffers. For this reason, it is critical that each musician attend all rehearsals, for the good of the ensemble and for the maximum benefit to the individual musician. High School Ensembles – 3 absences maximum per year (~ one absence per concert) Chamber Music Program – 1 absence maximum per semester Required school music events not counted toward total absences All dress rehearsals and concerts are required – no absences permitted (except December optional concert) Communicate! Student must let his/her conductor know as soon as a conflict arises. REPORT THE ABSENCE ONLINE – www.ayysmusic.org → programs → High School Ensembles → [Your Student’s Ensemble]
Absence Request – Complete ONLINE!
Absence Request – Complete ONLINE!
A Word About Being On Time Parents, please help your student be on time to rehearsal. Rehearsal begins at 6:15pm SHARP . In order for rehearsal to BEGIN promptly at 6:15pm, students should plan to arrive 20- 30 minutes early to set up and warm up. This is very important. Conductors will discuss this important matter with the students, but please also reinforce this at home. IF YOU ARE EARLY, YOU ARE ON TIME. IF YOU ARE ON TIME, YOU ARE LATE.
Luminaria Tradition ALL AYSP families participate in this decades-old tradition of AYSP Students will be folding bags and assembling luminarias Parents of AYSP students can help by: Folding luminaria bags Serving as host families for luminaria assembly on December 8 Assisting with luminaria assembly on December 8 Serving as luminaria delivery drivers on December 8 Assisting with luminaria open house on December 15
2028-2019 Youth Orchestra Parent Managers Amy Allen Helen Saiz Meredith Smith THANK YOU!
We LOVE Our Volunteers! Throughout the year, there will be volunteer opportunities. We make these opportunities available through SignUp, and you will receive an email from AYSP administrative staff describing the opportunity, the dates and times volunteers are needed, and a link to the SignUp site so that you can volunteer. Examples of volunteer opportunities include: Serving as a workhouse host family for luminaria assembly Serving as a delivery driver for luminarias Moving percussion equipment to/from concert venues Staffing the AYSP reception desk during business hours Donating or arranging for donations to the silent auction or raffle prizes Serving on the Symphonic Kitchen fundraiser planning committee Assisting with auditions in May
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