PARENT WELCOME MEETING Wednesday, August 8, 2018 Important - - PowerPoint PPT Presentation

PARENT WELCOME MEETING

Wednesday, August 8, 2018

Important Documents

 Musician’s Handbook (on our website)  School Participation Form  Season Calendar (in Musician’s Handbook online)  This Presentation (we’ll email it to you!)

How to Reach Us

Office Hours:

Mondays: 2:00-6:00pm Wednesdays: 2:00-6:00pm Fridays: 10:00am – 1:00pm *other days and times by appointment

Norlynn Blocker Price Executive Director 505.875.1319, ext 117 norlynn@aysmusic.org Bea Strong Assistant Director 505.875.1319, ext 127 Chamber Music Coordinator bea@aysmusic.org Sayra Siverson Artistic Director 505.875.1319, ext 105 sayra@aysmusic.org Yvonne Ortiz Financial Coordinator 505.888.9400 yvonne@aysmusic.org

Albuquerque Youth Symphony Program 2018-2019 Board of Directors

Teresa Salazar, President/Treasurer AYSP Parent, Operation Business Manager, Leidos, Inc. Tess Pallozzi AYSP Parent Scott Haurbrich, Vice-President R&D Director, STA Technologies Tyler North Director of Bands, Sandia HS Lori Bencoe, Secretary Partner, Bencoe & LaCour Law, PC David Peercy President, APS Board of Education Joe Gershin APS Performing Arts Manager, Department of Fine Arts Michael Ragsdale AYSP Parent, Executive VP and Chief Risk Officer, Goldwater Bank, NA Eric Lau Chair of Music Department, UNM Kurt Schmidt RRPS, Assistant Principal, Desert Ridge MS Mary Lee Martin APS Board of Education, Retired Michael Stordahl VP, Business Service Officer, Nusenda Credit Union

Fun Fact #1 About Mr. Nesbitt

In the not-too-distant past, Mr. Nesbitt has performed in:

• a. a polka band
• b. a drum and bugle corps
• c. a musical theater production
• d. a rock band
• e. a and d above

Musician’s Handbook on the AYSP Website

STAY INFORMED!

 WEBSITE - www.aysmusic.org  ENSEMBLE PAGE - www.aysmusic.org → Programs → [Your Student’s Ensemble]  READ & HEEDS - email alerts from AYSP admin staff sent to students and

parents with general program information, action items

 REHEARSAL NOTES - emails from conductors sent to students

practice direction, rehearsal notes

 QUARTER NOTES - (EMAIL NEWSETTERS) “Join Our Newsletter” on Home Page  yco@aysmusic.org - emails from Youth Concert Orchestra Parent Managers  SOCIAL MEDIA -

“Albuquerque Youth Symphony Program” “aysmusic”

Parking and Carpool

 Carpool if possible!  Do not block neighbors’ driveways  Additional parking at GM Automotive (west of our

building)

 Drop-Off and Pick-Up Traffic Circle

AYSP Rehearsal Drop-Off/Pick-Up

NO PARKING

NO ENTRY ENTER EXIT

Concert Tickets

 2018-2019 Season Concert Dates:

 Sunday, November 11, 2018 – 3:00pm – Popejoy Hall  [week of December 11 – TBA] optional community outreach concert  Sunday, April 28, 2019 – 5:00pm – Popejoy Hall

 Tickets $10 each  Purchase Popejoy Hall Tickets on AYSP website 2 weeks before each

concert

 General Admission – Open Seating

APS School Tour

Thursday, November 8, 7:00am – Noon Location TBA This performance is required Excused absence from school

Fun Fact #2 About Mr. Nesbitt

In his spare time, Mr. Nesbitt loves to:

• a. tend his garden
• b. watch and play basketball
• c. tinker with old cars
• d. watch comedy skits on YouTube
• e. none of the above

Tuition and Fees

 Option 2 payments are due by October 19, 2018  Option 3 payments – set up payment schedule with Yvonne Ortiz

last Option 3 payment due December 1, 2018

 Chamber Music Program - $60 per semester in addition to program

tuition

 Uniform Fee

Uniforms

 Uniform Fee: $65  Students being fitted this evening – will bring home

the Uniform Fitting form with link to order

 Order Uniforms Online – information on form  Order Deadline: August 15  Payment Deadline: August 20

Where AYSP Funding Come From?

Giving/Grants, 25% Earned Income, 51% Fundraising, 24%

AYSP Sources of Income

Giving/Grants Earned Income Fundraising

Where Does All the Money Go?

Program Expenses 75% Administration 17% Facility 4% Fundraising/Advertising /Marketing 4%

AYSP Operating Expenses

Program Expenses Administration Facility Fundraising/Advertising/Marketing

Family Fundraising Expectation Options

This season, AYSP offers families four fundraising options to satisfy the $100 per family fundraising expectation:

• 1. Fall – Sell 20 Dozen Luminarias to NEW customers

The online order form will have a field where new customers can type the name of the student/family to be credited for the sale. This is how we track family participation. Note: These sales are in addition to student contribution of folding luminaria bags and student/parent volunteering during the Luminaria assembly/delivery day and/or open house.

• 2. Spring – Experience New Mexico! Raffle

Students and parents who sell at least 10 raffle tickets (at $10 each) will have met their $100 fundraising commitment.

• 3. Donate to AYSP online or by check - $100!
• 4. Introduce us to a Sponsor

Do you own a business or know a local business owner who may be interested in sponsoring a concert or donating goods or services to AYSP in the amount of $100 or more?

Fun Fact #3 About Mr. Nesbitt

Last Halloween, Mr. Nesbitt dressed as:

• a. a Star Wars Stormtrooper
• b. Kenny G
• c. Captain America
• d. Jared Leto
• e. a Snapchat filter

AYSP School Participation Policy

All members of AYSP must be enrolled as regular members of their curricular school band or orchestra, if available, for the duration of their participation in AYSP . This is an important statement of support for school music programs which serve a broad range of students with varying levels of ability. We expect AYSP musicians to participate in and be leaders of those school programs. By participating in school music programs, students benefit from playing every day, become better sight-readers and musicians, and play an important part in helping to build strong music programs in our schools and community. School Participation Forms must be turned in by August 31

• Return form during rehearsal to a Parent Manager OR
• Scan completed form and email to bea@aysmusic.org

AYSP STUDENT ATTENDANCE POLICY



Like every sports team, participation in a symphony orchestra is a team activity. Each musician has been individually selected and placed in his or her ensemble to play an important, individual role. When a player – whether on a sports team or in a musical ensemble – is missing, the entire ensemble suffers.



For this reason, it is critical that each musician attend all rehearsals, for the good of the ensemble and for the maximum benefit to the individual musician.



High School Ensembles – 3 absences maximum per year (~ one absence per concert)



Chamber Music Program – 1 absence maximum per semester



Required school music events not counted toward total absences



All dress rehearsals and concerts are required – no absences permitted (except December

• ptional concert)

 Communicate!  Student must let his/her conductor know as soon as a conflict arises.  REPORT THE ABSENCE ONLINE – www.ayysmusic.org → programs → High

School Ensembles → [Your Student’s Ensemble]

Absence Request – Complete ONLINE!

Absence Request – Complete ONLINE!

A Word About Being On Time

Parents, please help your student be on time to rehearsal. Rehearsal begins at 6:30pm SHARP . In order for rehearsal to BEGIN at 6:30pm, students should plan to arrive 20-30 minutes early to set up and warm up. This is very important. Conductors will discuss this important matter with the students, but please also reinforce this at home.

IF YOU ARE EARLY, YOU ARE ON TIME. IF YOU ARE ON TIME, YOU ARE LATE.

Luminaria Tradition

 ALL AYSP families participate in this decades-old tradition of AYSP  Students will be folding bags and assembling luminarias  Parents of AYSP students can help by:  Folding luminaria bags  Serving as host families for luminaria assembly on December 8  Assisting with luminaria assembly on December 8  Serving as luminaria delivery drivers on December 8  Assisting with luminaria open house on December 15

2028-2019 Youth Concert Orchestra Parent Managers

Erica Bourdon Nicole Chavez Esperanza Dorsey Patricia de Graaff

THANK YOU!

We LOVE Our Volunteers!

Throughout the year, there will be volunteer opportunities. We make these

• pportunities available through SignUp, and you will receive an email from

AYSP administrative staff describing the opportunity, the dates and times volunteers are needed, and a link to the SignUp site so that you can volunteer. Examples of volunteer opportunities include:

 Serving as a workhouse host family for luminaria assembly  Serving as a delivery driver for luminarias  Moving percussion equipment to/from concert venues  Staffing the AYSP reception desk during business hours  Donating or arranging for donations to the silent auction or raffle prizes  Serving on the Symphonic Kitchen fundraiser planning committee  Assisting with auditions in May

Fun Fact #4 About Mr. Nesbitt

During the past year, Mr. Nesbitt has been privileged to perform with:

• a. The Trans-Syberian Orchestra
• b. The Temptations
• c. Michael Buble
• d. The Four Tops
• e. b and d above

QUESTIONS?